Department of the Treasury (DY), Bureau of Engraving and Printing Office of Procurement, 14th & C Sts., SW, Room 708-A, Washington, DC 20228

36 -- U V CURING SYSTEM SOL BEP-98-26(N) DUE 052898 POC Angela M. Williams This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 13.5, as supplemented with additional information included in this notice. This acquisition is also being conducted in accordance with revised FAR Part 15. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This Request for Proposal (RFP) number is BEP-98-26(N). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-04. The acquisition of the U V Curing Systems for a Heidelberg Model 102SP 6-color press (SIC 3559/FPDS 3695/500<employees) will be 100% small business set-aside. In accordance with FAR Subpart 19.502-2(c), " ..any concern proposing to furnish a product which it did not itself manufacture must furnish the product of a small business manufacturer unless the Small Business Administration has granted either a waiver or exception to the nonmanufacturer rule." The contract type will be firm fixed price. The contractor will provide four, with an option for two additional, U V Curing Systems for a 40" (1016mm) Heidelberg model 102SP 6 color press, manufactured in l989. CLIN 0001, U V Curing System, quantity four (4); CLIN 002, (Optional) U V Curing System, quantity two (2). The contractor will deliver the systems to BEP; install, test, and set up for production, and provide training for BEP personnel. Maximum sheet size is 29" (736mm) X 40" (1016mm) with a thickness of 0.07-0.15 mm (.003"- 0.006"). The press is installed in room B300 of the main building in Washington D.C. There shall be UV curing for printing units 1 through 4 with the capability of curing UV varnish on plastic substrate for a full sheet coating weight of 2gsm on each application of varnish. If procured, the optional systems will be installed on units 5 and 6 of the same press. Curing shall be capable of a press speed of 8500 sheets per hour. Temperature in the delivery pile and on the impression cylinder shall not exceed 45 C (113 ). The light module shall be equipped for either air-cooling or water to water heat exchanger cooling. A cold U V lamp assembly is required using Both Dichroic filters and reflectors or another method to restrict infra red heat from being transmitted to the plastic substrate. Water-cooled aprons can be installed under the lamps to prevent overheating of the plastic substrate. The BEP will provide water piping and controls for the aprons should overheating become a problem in the future. Plastic substrate deformation from curing is considered unacceptable. Each lamp unit shall be designed as a plug-in unit and fitted in the module that can be accessible and removed from the machine for ease of maintenance. A full set of installed lamps and a complete set of spare lamps shall be furnished. Capacity of each unit shall provide 350 watts per inch (140 watt per cm) or higher as a maximum with controls capable of any watts power below the maximum. Lamps shall automatically idle in the standby mode when the sheet has stopped and provide instant lamp power when the sheet starts moving. Controls shall allow for ease of use by the operator of each unit, remotely from the press console. Curing power of each lamp unit shall be independently stepless control. An adequate ventilation fan and exhaust outlet of ozone, heat, and odor shall be provided at each unit. The BEP will provide the ductwork and installation of the ductwork from the discharge of the fan to a louver through the window in an area adjacent to the press. The contractor shall provide the equipment and installation for the rest of the ventilation system. The UV Curing System shall provide full protection from direct UV and minimum levels of reflected UV radiation for personnel in the press area. The UV drying system shall be controlled via a remote operating control console or station mounted on the press console. A mechanism shall be provided which prevents overexposure of UV light onto the substrate. Delivery at the BEP shall occur within 12 weeks of the contract award date. Installation and the Bureau Acceptance Test (BAT) shall be completed 2 weeks after the delivery. The system provided shall be a commercially available design. Proposals shall include technical literature with necessary supplemental narrative to be fully responsive. A technical evaluation team composed of BEP technical personnel will evaluate the proposals and assign scores that will be used in the award of the contract. The equipment shall conform to the National Electric Code or comparable international electric code. The installation shall be in accordance with the National Electric code. The equipment, both design and use shall be in accordance with OSHA regulations. Emergency shutoff switches shall be installed at each unit for emergency cutoff. Equipment components and the overall system shall be warranted for one full year after installation at BEP. If the manufacturer provides commercial warranties in excess of the above-specified warranties, than the commercial warranty shall apply. In case of a warranty claim, the contractor shall respond within 24 hours after notification. Three copies of technical data shall be furnished with the system and shall include the following: catalogue information, operating manual, mechanical/electrical maintenance/service manual, electrical/electronic wiring (control and power), and spare parts catalogue. The contractor shall furnish a start-up technician for 5 days to install the systems, perform the BAT, and train BEP operating and maintenance personnel. Training will be conducted upon the systems passing the BAT. Clauses/provisions: FAR provision 52.212-1 "Instruction to Offerors-Commercial Items" is hereby incorporated by reference. The following are addenda to FAR Clause 52.212-1: Paragraph (c) Period of acceptance of offers; The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. FAR provision 52.212-2 "Evaluation-Commercial Items" applies to this solicitation and the following evaluation criteria (arranged in order of importance) shall be used to evaluate offers: 1) Conformance with technical specifications and design of the cooling/ventilation systems. 2) The offeror's delivery/completion schedule 3) offeror's past performance and experience. Technical evaluation points will be awarded on the three evaluation factors. The offeror shall provide three (3) references and phone numbers for customers who have bought the same equipment. Extra evaluation points will be awarded for No. 2 if the offeror can improve the delivery/installation requirements. The amount of extra points will depend on the magnitude of the improvement; that is, a small improvement (1-week) will receive a lower evaluation score whereas a large improvement (5 weeks) will receive the highest evaluation score. Extra points will be prorated for improvement of the delivery date between two and four weeks. The offeror shall provide sufficient literature and narrative if necessary as to their experience in producing the equipment being specified. FAR provision 52.212-3 "Offeror Representations and Certifications -- Commercial Items" shall be completed and submitted with the proposal. Please contact Angela M. Williams to request a copy of the representations and certifications. FAR clause 52.212-4 "Contract Terms and Conditions Commercial Items," hereby applies to this solicitation and includes the following addenda: Paragraph (a) The Bureau Acceptance Test (BAT) shall be an actual sustained operation of the system for three hours during which time there shall be no equipment failures, lack of curing or defects in the product. Press speed shall be maintained at 8500 sheets per hour during the test. Curing of coatings will be tested with a mixture of talcum powder and carbon black (50: 50 Mixture). This mixture will be placed on the coated surface and gently rubbed for 5 seconds. Excessive dust will be removed with a facial tissue or dry cloth. No powder mixture shall remain on the coated surface for the curing to be acceptable. An equipment check-off type of inspection shall be performed. Paragraph (a)(1) .within seven calendar days after inspection has been completed, i.e., BAT. This notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government's terms as to what remedies will be made by the Contractor, including a full or partial retest (BAT). Paragraph (o) The contractor expressly warrants the systems for one year from defects in material and workmanship. Warranty becomes effective upon installation of system. FAR clause 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items" applies to this acquisition with the following addenda: Paragraph (b) the following FAR clauses are hereby incorporated by reference: 52.203-6, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-9. The following FAR clauses apply to this solicitation and are included by addenda: 52.217-7 "Option for Increased Quantity -- Separately Priced Line Item," The Contracting Officer may exercise the option by written notice to the Contractor within 365 days of contract award. However, the BEP reserves the right to exercise the option at contract award; and 52.247-35 "F.o.b. Destination, Within Consignee's Premises." CLINs 001 and 002 (if procured) shall be delivered to the Bureau of Engraving and Printing, Shipping and Receiving, D Street between 13th & l4th Sts., SW, Washington, DC 20228-0001. Receiving hours for deliveries are 7:00 a.m. to 2:00 p.m., local time, Monday through Friday, excluding U. S. Government Holidays and BEP year-end shutdown. The contractor shall schedule deliveries to the facility by calling the hotline number, which is (202) 874-2333. The following provisions for contract finance terms apply to this solicitation and are included by addenda: an advance payment not to exceed 15 percent of the contract price may be provided upon contract award; an interim payment may be provided upon notification that the equipment is ready for shipment; and the delivery payment on the balance will be made in accordance with FAR Clause 52.232-25 "Prompt Payment." The Contracting Officer may require additional security as prescribed in FAR 32.202-4 "Security for Government financing." However, at a minimum the offeror shall provide a statement with their proposal indicating additional security will be provided if required. An official who can contractually bind the company must sign the statement. All clauses can be obtained in full text at the following web site: http://www.bep.treas.gov/procurement/index.cfm. Questions concerning this solicitation should be submitted in writing or by fax (202-874-2200) no later than May 21, l998 to the attention of Angela M. Williams. Proposals must be received not later than Thursday, May 28, l998, 4:00 p.m. EST. Offers should be mailed to: Bureau of Engraving and Printing, Office of Procurement, Room 708-A, l4th & C Streets, S. W., Washington, D. C. 20228-0001, Attn: Angela Williams. If proposals are faxed, an original copy must be mailed to the above address. All responsible sources may submit an offer, which will be considered by the agency. See Numbered Note 1.***** (0141)

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