Federal Correctional Institution, 27072 Ballston Road, PO Box 8000, Sheridan, OR 97378-8000

J -- BOILER REPAIR AND BURNER CONTROLS UPGRADE FOR KEWANEE BOILERS SOL RFQ 230-0025-8 DUE 061898 POC Christina Berggren (Brown), Contract Specialist, (503)843-4442 ext. 263, fax (503)843-7623, email cbrown@bop.gov (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. (II) This solicitation document is issued as Request for Quotation (RFQ) 230-0025. (III) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-04. (IV) This solicitation is 100% SBSA. The SIC is 3823 with a size standard of 500 employees and the NAICS United States is 334513. (V) The items called for by this RFQ have been identified by a brand name. Offers for an equal product will be considered for award IAW JAR Clause 2852.211-70, Brand-Name or Equal. Contract Line Item Number (CLIN) 0001: Remove existing throat tile and liner and install new factory purchased refractory throat tile and liner on three Kewanee L3W500G02 boilers (s/n 94795, 94796, 94797), per manufacturer's specifications. Contractor will provide cure time schedule to Government.; CLIN 0002: Upgrade burner controls for the three Kewanee L3W500HP boilers identified in CLIN 0001. Burner controls will be upgraded on a scheduled basis. Only one boiler can be out of service at a time. Offerors shall include a proposed schedule which sets forth the proposed start and finish dates of each phase of the project, the projected date of completion for the entire project, and outlining the strategy and sequence of work for project completion. The existing controls (Honeywell Microcomputer Burner Control BC7000 System) will be removed and replaced with a fully metered, cross limited control scheme for natural gas and #2 fuel oil. The existing Kewanee burner on each boiler will be utilized. The control panel for each unit will be a wall mounted enclosure of NEMA 12 construction. Mounted within the panel on a removable subbase and wired to numbered terminal blocks will be the following equipment: one Honeywell RM7800L microprocessor with ST7800A purge module and R7248A infrared flame detector amplifier, one Honeywell S7830A expanded annunciator module, one Autoflame model MM5001 Micro Modulation Fuel/Air ratio controller for two fuels, PID control of hot water temperature, four auto/manual stations, displays instantaneous and totalized fuel flow measurement, controls outputs for gas flow, combustion air flow and oil flow; Auto-Manual firing and Increase-Decrease selector switch; Boiler Failure Reset indicating pushbutton (red); Alarm Silence pushbutton; Alarm Horn. The system will be completely factory wired in accordance with NEC standards. Prior to delivery, the system will be pre-tested to assure proper and safe operation. All wiring between terminal blocks and components will be numbered and encased in plastic wiring troughs with removable covers. Labels will be used to identify all panel mounted devices in accordance with the electrical schematic. All relays, terminal blocks and auxiliaries will be in compliance with Underwriters Laboratory (UL). The control panel will be UL listed as a Flame Control Panel. Any and all control panel windows must be constructed of Plexiglas. All necessary labor to accomplish the installation, inspection, and start-up of the equipment installed will be the responsibility of the vendor. Ten consecutive days, 24 hours per day of operational testing is required for each boiler to demonstrate that it is functioning properly in accordance with all the requirements of the RFQ. Labor will be performed by licensed professional individuals. Contractor shall adhere to all state and federal rules and regulations in accordance with current engineering standards. The vendor will be responsible for providing all materials, obtaining applicable permits, and fees related to this project. Electrical service connections will be performed by the Government. CLIN 0003: 1 session, on-site training of FCI Sheridan Powerhouse staff in usage of the provided equipment sufficient to ensure the safe operation of the equipment by said staff members. (VI) The successful offeror shall complete delivery of all items with 90 days of date of award. (VII) Delivery hours are 8:00 a.m. to 4:00 p.m., local time, Monday through Friday, excluding Government holidays. (VIII) FAR provision 52.212-1, "Instructions to Offerors -- Commercial Items," is hereby incorporated by reference. The following are addenda to FAR Clause 52.212-1: (1) Paragraph (c) "Period for acceptance of offers," the amount of time the offeror agrees to hold the prices in its offer firm is changed to 60 calendar days from date specified for receipt of offers. (2) Evaluation Factors for Award: Offerors are advised that the Government intents to evaluate offers and award a contract without discussions with offerors. Award will be made to the responsible offeror whose quote is responsive to the items of the RFQ and is the best value to the Government in terms of trade-off between price and technical merit. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (4) Business References: In order to assist the CO in making a responsibility determination about a prospective contractor, IAW FAR 9.104-1, it is required that each offeror provide information on a reasonable number of recent and relevant contracts for the same or similar items, as well as the offeror's primary financial institution (to include contract numbers, points of contact, telephone numbers, and any other relevant information). (IX) FAR provision 52.212-3, "Offerors Representations and Certifications -- Commercial Items," shall be completedand submitted with the offer. (X) FAR clause 52.212-4, "Contract Terms and Conditions -- Commercial Items," is hereby incorporated by reference. The following FAR Clause is hereby incorporated by reference, pursuant to FAR Clause 52.252-2, "Clauses Incorporated by Reference": 52.219-6, Notice of Small Business Set-Aside. The following JAR Clauses are hereby incorporated by addenda: (1) 2852.201-70, Contracting Officer's Technical Representative, (a) Mr. Larry D. Hupp of Federal Correctional Institution, 27072 Ballston Road, Sheridan, Oregon 97378, (503)843-4442 ext. 328, is hereby designated to act as Contracting Officer's Technical Representative (COTR) under this contract. (b) The COTR is responsible, as applicable, for: receiving all deliverable, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish thecontractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment. (c) The COTR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes. (2) 2852.211-70 Brand-Name or Equal (a) The terms "bid" and "bidders", as used in this clause, include the terms "proposal" and "offerors". The terms "invitation for bids" and "invitational", as used in their clause include the terms "request for proposal" and "request". (b) If items called for by this invitation for bids have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive but not restrictive, and is to indicate the quality andcharacteristics of products that will be satisfactory. Bids offering "equal" products (including products of a brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the bids and are determined by the Government to meet fully the salient characteristics and requirements listed in the invitation. (c) Unless the bidder clearly indicates in his/her bid that he/she is offering an "equal" product, his/her bid shall be considered as offering the brand name product referenced in the invitation for bids. (d)(1) If the bidder proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the invitation for bids, or such product shall be otherwise clearly identified in the bid. The evaluation of bids and the determinations to equality of the product offered shall be the responsibility of the Government and will be based on information furnished by the bidder oridentified in his/her bid as well as other information reasonably available to the purchasing activity. To ensure the sufficient information is available, the bidder must furnish as a part of his/her bid all description material (such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to: (i) determine whether the product offered meets the salient characteristics requirements of the invitation for bids, and (ii) established exactly what the bidder proposed to furnish and what the Government would be binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or information otherwise available to the purchasing activity. (2) If the bidder proposes to modify a product so as to make it conform to the requirements of the invitation for bids, he/she shall: (i) include in his/her bid a clear description of such proposed modification, and (ii) clearly mark any description material to show the proposed modifications. (3) Modifications proposed after the bid opening to make a product conform to a brand name product referenced in the invitation for bids will not be considered. (XI) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items is hereby incorporated by reference. In accordance with FAR clause 52.212- 5, the following clauses are hereby incorporated by reference in paragraph (b): 52.222-26 Equal Opportunity (E.O. 11246), 52.222- 35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212), 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793), 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), and 52.225-3, Buy American Act -- Supplies (41 U.S.C. 10). The above provisions and clauses may be obtained via Internet at URL:http://www.arnet.gov/far. The following terms and conditions are hereby incorporated: Contract Security/Investigative Requirements-Human Resource Management Manual (BOP P.S. 3000.02): All personnel performing under this contract will be subject to the following security requirements: National Crime Information Center (NCIC) Check; Completed Contractor Pre-employment Form; By submitting an offer and by signing the contract document, the contractor hereby agrees to ensure that all individuals providing services under the contract will complete the required documents and undergo the listed procedures. Any employee of a contractor who does not pass the security clearances will be unable to provide services under the contract. The final determination and completion of the security investigation procedures will be made at the sole discretion of the BOP. (XII) Offers in original and one copy shall be received at Federal Correctional Institution, 27072 Ballston Road, Post Office Box 8000, Sheridan, Oregon 97378-8000, Attention: Christina Berggren (Brown), Contract Specialist, by 4:00 p.m., local time, on Thursday, June 18, 1998. All offers shall be clearly marked with the offeror's name and the RFQ number. (0138)

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