NAVAL MEDICAL CENTER CODE BCA, MATERIAL MGMT DEPT ACQUISITIONS DIV, SAN DIEGO, CA 92134-5000

65 -- STERILE GAS EXCHANGE DEVICE. SCHEDULED DELIVERYS 10 CS EACH 12-15-97,1-15-98,2-13-98,3-13-98,4-15-98 5-15-98,6-15-98,7-15-98,8-13-98,AND 9-15-98. SOL N00259-98-Q-0051 DUE 121297 POC Purchasing Agent, G. W. "BILL" SHANKS, (619)532-8076 This notice is provided on a Sole Source,with the intent to award a FIRM FIXED PRICE ORDER. This is a combined Synopsis/Solicitation for commercial items,prepared in accordance with FAR Subpart 12.6 as supplemented with additional information including in this notice. This announcement constitutes the only solicitation; quotations are being requested and written solicitation will not be issued. The solicitation number N00259-98-Q-0052,is issued as a Request Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through FAR 19 97 (June 97) Items to be acquired: MODIFICATIONS AND UPGRADES ON NPFS ROBOTIC FILLING SYSTEM LOCATION: NAVAL MEDICAL CENTER PHARMACY DEPT BLDG 1-1 34800 BOB WILSON DRIVE SAN DIEGO, CA 92134 GOV'T POC: ROY THOMACK/619-532-8407 ADD THE FOLLOWING NEW FEATURES: . Implement a method of handling the NCR tag on RX labels and passing this information to user. . At each of the 6 major workstations, enter a feature requiring the user REQUI LOGON. RECORD USER WHO PASSES THE WORK. ENABLE SYSTEM MANAGER TO ASSIGN AND CONTROL ACCESS. . ENABLE THE USER AT PV1 STATION TO SELECT THOSE PHARMACIES FOR WHICH A SCRIPT ID LABEL IS NEEDED. PRINT SCRIPT IDENTIFICATIONS ONLY FOR THOSE SELECTED PHARMACIES AND ONLY IF THE PRESCRIPTION IS A NEW PRESCRIPTION. ADD DATA TO THE SCRIPT ID SO THAT IT INCLUDES: (3) Rx NUMBER, CURRENT DATE, DRUG, QTY, PATIENT NAME, AND ID NUMBER. At each of the 3 affected stations (PV1, PV2, CL), create keystroke entries as an alternative to mouse click entries for the ACCEPT and REJECT choices.[4] Log and maintain the date/time of order receipt and display this information on the affected work stations (PV1, AL, ML, CL) on the pending work list boxes and detail screens in order to enable operators to prioritize work.[5] Provide for a calculation of average throughput time for selected pharmacies. Enable user to specify pharmacies included in that calculation. Display this calculation as an "Current Wait time" on the lobby display system.Allow operator to enter an additional time that is always added to this calculation to account for time the order spends in CHCS .[6] Add a station with the DB query manager so that customer service personnel can research orders in order to determine their status. This station will be placed in customer service area.[7] Expand script handling choices at PV1 to: Accept, delete, edit and return to list choices. Accept handles RX as it is currently handled and permits reversal of inadvertant reject/edit choices.[10] Delete removes the RX from the group immediately. Edit sends the group to the pending box and awaits an edited label as it currently does with reject status. Return to list puts the group back on the pending list. Ensure that when a group returns from awaiting an edit, it goes to the TOP of the pending list rather than bottom. At PV1, allow user to add notes to scripts so personnel can annotate reason for rejection/modification or other evens. Notes appended at PV1 will be printed on a separate label at the ML station and Rx number will be appended to note.[11] On all affected stations, modify to allow the order selected to be placed back on the input list for later consideration. This choice should be available prior to selecting DONE. If selected, it should retain any EDITS already received but discard any accept/reject information and put the order back on the work list.[12] Modify PV1 to allow the operator to indicate that the next X orders for a specific pharmacy should be released from PV1 without further operator intervention. This should enable user to specify the pharmacy, then specify the number of orders to be released. Release ALL for a specific pharmacy should be an option. [13] Add patient name and RX number to the items printed on the Script ID at PV1 for pharmacies selected to print script ID's [14] Modify the C2 signature label to include the patient's entire name and the last 4 digits of the sponsor's SSN in human readable form, in at least 12 pitch fonts. [15] At each station where a pending list of work is displayed, modify the system to dispaly the pending work using the following new rules. a. Move all edits/rejects to the BEGINNING of the list. b. Sort the pending work so that pharmacies NMH and NMP are at the beginning. c. Within this sort, sort by time, absolute oldest first, so that the NMH and NMP orders are merged together and sorted followed by the other labels groups. d. Display the pending file with pharmacy identifier displayed in addition to the existing data. [16] AT AL, ML, add a button to print all the LGID's for a specific pharmacy for the groups on the workstation. (i.e. on AL this will enable user to pick pharmacy and it will then move these orders to the beginning of the work list. This is to enable us to work on high priority work during busy periods. At ML, this will enable user to select a pharmacy and then print all the MANUAL ONLY labels for that pharmacy. This is to print user from having to individually select the manual orders one by one and then wait while they print). This should include an error recovery for ptiners out of paper or other printer problems. Resume at point where proble occurred. [16A] At the display window, modify the system to: a. When a duplicate ID is received, display it with a #2, #3, et. Maintain the sequence number, even if the earlier versions are picked up. b. Display the last name (10 characters) and last 4 of SSN in alphabetical order. c. Sort the list in alphabetical order based on both last name and SSN. d. Remove orders from the display that exceed a specified age. Enable user to dynamically change that specified age. This would normally be about 6-12 hours. Maintain the ability of user to scan these orders to indicate pickup, even after they are removed from the list. e. If possible, enable user to specify which pharmacies appear on the list independently of which pharmacies are local or remote. (Currently, our hospital refill pharmacy has to be local so we can scan the orders out at window. This causes them to display even though patient won't be here until next day or so. Would like only NMP, NMH orders to show on screen at this time. [19] Add a pickup window display utility that enables user to: a. Add manually filled names and SSNs to the ready list. (No LGID assigned. Stuff that might be done by hand when machines are down but would still like to use the display system independently). b. Remove individual orders by LGID from display, including removing those that are on the database (so that if patient leaves without bag being scanned and we know it, we can get it off). c. Remove orders from display (to clear it, in case system has been down and we have such a mess we want to start over!) d. Input the age specification for deletion (in hours, expected to usually be 6-12 hours). [20] If CHCS sends a DISCONTINUE label, search the database for the order and discontinue the RX. If the order is already in processing, flag it so that the next action which calls for this order will result in notice of cancellation being prominently displayed and do not allow the order to be further processed. Print a DELETE label at ML which may be used as a manual method of hunting the order (if it is already through PV2 and not picked up) and establishing a "package" so that all downstream users can determine that the order was DISCONTINUED. If a flagged order is scanned for pickup, have scanner emit a distinct audtio signal to alert the operator. Incorporate a mailing label to accompany the package label. Enable the user to specify for which pharmacies the mailing label will be printed. Include the postal bar code on the label.[23] Establish the Remote Pickup function as a separate workstation. Add an additional PV2 station (for a total of 2*PV2 and 1*remote). [25] Modify PV2 so that it does not print PAL's for refills and/or enables user to specify the pharmacy for which PAL's are to be printed. Add a RTS function to enable user to scan those LGID's which are being "returned to stock". Send this information to CHCS via the NONCOMPLIANT fxn, using terminal emulation, VT220. Add bar codes for RX number to package label or a separate package label (bar code format to be specified before work begins). Enable users to specify for which pharmacies this bar code label will be printed. This is to enable users at remote sites to use their CHCS scanners to fill the "RX picked up field". When user scans LGID bar code, send information to CHCS and stuff in new field being provided to indicate that RX has been picked up. (This is a new scanner driven function being added to CHCS) in spring of 1998. Quotes will be accepted for brand name or equal, however, technical evaluation will be required. Delivery shall be no later than (10) days after award or as per schedule. Delivery Free on Board (FOB): Destination to NAVAL MEDICAL CENTER RECEIVING,LOADING DOCK (1) ONE SAN DIEGO,CA. 92134-5000. Contact for this requirement is G.W.(BILL) SHANKS (619) 532-8076/Purchasing Agent or FRANK ASPURIA (619)532-8093 Contracting officer. THIS SOLICITATION IS 100% SET-ASIDE FOR SMALL BUSINESS. This acquisition incorporates the following FAR Clauses:: 52.212-1 Solicitation provisions incorporated by reference (June 1988) 52.203-3 Gratuities (Apr 1984); 52.212-1 Instructions to offers- commercial items (Oct95), 52.216-18 Ordering (Oct 1995); 51-216-19 Order limitations (Oct 1995) 52.215-21 Requirements (Oct 1995); 52.219-6 Notice of total small business set aside (Apr 1984); 52-232-1 Payments (Apr 1984); 52.232-1 Payments (Apr 1984);52.232-8 Discounts for prompt payment (Apr 1989);52.232-25 Prompt payment(Mar 1994); 52.233-1 Disputes (Oct 1995); 52- 212-2 Evaluation-Commercial Items (Oct 1995); Is Incorporated by reference. Far 52.212-3 Offeror Representations and Certifications Commercial items (Oct 1995) will be completed and submitted with the proposal (a) Copy can be obtained by contacting Purchasing Agent: Bill Shanks/(619) 532-8076 Contracting officer:Frank Aspuria (619) 532-8093. In accordance with FAR clause 52-212-5 Contract terms and conditions required to implement statutes or executiveorders-commercial items (Oct 95), the following clauses are hereby incorporated by reference in paragraph (b): 52.222-26 Equal opportunity (Equal Opportunity (E.O 11246); 52.222-35 Affirmative Action for special Disabled and vietnam era veterans (38 U.S.C. 4212) affirmative action for handicapped workers (29 U.S.C 793); 52.222-37 Employment reports on special disabled veterans and veterans of vietnam era (38 U.S.C.4212). (0023)

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