Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

J -- MAINTENANCE AND REPAIR OF SAN-I-PAK TRASH COMPACTOR/STERILIZER SOL RFQ 541-54-98 DUE 092497 POC Danny O. Freeman, Contracting Officer (440) 838-6091 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation 541-54-98 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. This is a competitive commercial items procurement under the Standard Industrial Classification (SIC) Code 7699 and Small Business Size Standard of $5.0 Million per annum. The VA Medical Center, Cleveland, Ohio intends to contract for preventive maintenance inspections and intervening service calls for the Government owned SAN-I-PAK Mark VII, Trash Compactor/Sterilizer Waste Machine. Contractor shall provide all labor, parts, materials, lodging, transportation and supervision necessary to provide preventive maintenance inspections (PMI's) and intervening service calls, for the period of October 1, 1997 through September 30, 1998, with four (4) one-year pre-priced renewal options. Preventive maintenance and intervening services shall be performed on the following Government owned Trash Compactor/Sterilizer Waste Machine, Model Mark VII, MFG: SAN-I-PAK INC; S/N: 7-173092-184-3248-2; NXRN: 36513 and peripherals, located at VA Medical Center, 10701 East Blvd., Cleveland, OH 44106, (216) 791-3800, Wade Park Loading Dock, Engineering Service. The proposed contract provides for monthly, quarterly and annual preventive maintenance inspections (PMI), to be performed in accordance with the schedule of PMI's. These inspections are to be scheduled at least three (3) days in advance with the Contracting Officer's Technical Representative (COTR). PMI's shall be performed in accordance with manufacturer's instructions and shall include visual inspection, calibration checks, cleaning and lubrication, electrical checks, and performance checks. PMI's shall be performed during normal working hours only. Contractor shall also provide up to twelve (12) intervening (emergency) service calls per year. Contractor shall respond to service calls within one (1) hour of notification and shall be on-station within six (6) hours and proceed progressively to complete services without undue delay. All work shall be performed by competent personnel who are experienced and qualified to work on the specific equipment and are certified registered dealers of the SAN-I-PAK Systems. All work shall be accomplished in accordance with manufacturer's instructions including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, etc. All intervening service calls over the twelve (12) specified shall be obtained by a separate procurement request. No services in excess of the specified shall be performed until such time as an authorized purchase request is received in writing. Any parts required in excess of $500 per service call, prior to installation, must be approved by the COTR. Acceptable documentation which would show that parts furnished to the Government would be obtained at the lowest cost reasonably available. Such documentation may include: (a) documented or written quotations for parts; and (b) other documentation that shows that parts would be obtained at the lowest cost available. Only new, standard parts shall be furnished by the contractor. All parts shall be of current manufacture and have versatility with presently installed equipment. Replaced parts shall be disposed of by the contractor after obtaining approval from the COTR. This is a full service contract to include twelve (12) intervening service calls per year, during normal working hours, Monday through Friday, 8:00 a.m. until 4:00 p.m., excluding Federal holidays. After hours and weekends chargeable as per contractor submitted schedule of labor charges for other than normal working hours. For repairs performed during normal working hours, the contractor's repairman shall report to Engineering Service, Wade Park, Room D-29 (Basement) (telephone extension 3060), to log-in/out prior to starting job. After all work is complete, contractor's repairman shall obtain initials of equipment operator, and shall again report to Engineering Service, Room D-29, and submit to the COTR, a legible report of services rendered. At a minimum the report shall contain a detailed description of all services or repairs performed for each item of equipment, a listing of replacement parts, and contractor's recommendations necessary to maintain the equipment in manufacturer's specified operating condition. For service calls made after normal working hours, contractor's repairman shall perform the same procedures as above, except the contractor's repairman shall report to the Boiler Plant to log-in/out. For failure to respond to intervening service calls within six (6) hours after notification by the COTR, a deduction of 1/30th of the monthly rate shall be taken for each day a machine is inoperable. Furthermore, failure to perform any of the services as set forth in this contract shall be considered grounds for invoking provisions of default. The VA Medical Center, Cleveland will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment ;and/or supplies necessary to complete the work as required within. Payment shall be made thirty (30) days, in arrears, upon receipt of a proper invoice. Invoices shall be submitted in accordance with Federal Acquisition Regulation (FAR) clause 52.212-4(g), and shall be submitted to, Chief, Fiscal Service 04(B), VA Medical Center, 10000 Brecksville Road, Brecksville, OH 44141. Offeror is required to submit sufficient evidence of adequate equipment, facilities, personnel an necessary experience to establish responsibility and integrity to meet the requirements of the contract. Any offeror who does not have adequate experience, personnel and/or equipment, in the opinion of the Contracting Officer, may be rejected. The provisions at FAR 52.212-1, Instructions to Offerors-Commercial items applies to this acquisition with the following changes, items (e) and (h) of the standard clause are deleted. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial items, with their offer. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses: 52.203-6, 52.203-10, 52.219-8, 52.219-14, 52.222-26, 52.222-35, 52.222-36, 52.222-37 and 52.225-3. The following standard FAR and VAAR clauses are incorporated and apply to this acquisition: 52.215-17, 52.217-8, 52.217-9 (which provides that the Government may extend theterm of the contract within 60 calendar days, provided that the Government shall provide a preliminary notice of intent at least 60 calendar prior to the expiration date; and services under this contract shall not exceed five (5) years), 52.232-18, 52.232-19 (which provides that funds are not authorized past September 30 of any fiscal year, unless written authorization is received from the Contracting Officer), 52.244-6, 52.252-2, and VAAR 852.219-70, 852.237-70, 852.270-1 and 852.270-4. Warranty of said product shall be in accordance with standard industry practice in effect at time of award. Interested offerors may submit their proposals along with a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items, on or before 4:30 p.m., September 24, 1997. Quotations may be provided to the Contracting Officer at the address above or Fax a (216) 838-6052. (0255)

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