CENTRAL CONTRACTING OFC MEDCOM, ATTN MCAA C BLDG 2015, 1105 BEEBE LOOP STE 39, FT SAM HOUSTON TX 78234-6039

R -- MEDICAL RECORDS EVALUATION SOL DADA10-97-R-0059 DUE 091897 POC Purchasing Agent Sharyl Carlson (210) 221-9332 (Site Code DADA10) 17. This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR subpart 12.6 as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation. PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. Solicitation number is DADA10-97-R-0059 and is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. This procurement is 100% small business set-aside. The standard industrial classification code is 7338. The small business size standard for this procurement is $5M. The Government seeks to award a firm-fixed price indefinite delivery/indefinite quantity contract. The contract period will be from date of award through 30 Sept. 2000. Contract line item: CLIN 0001 -- Estimate of 200,000 each employee medical records (EMR). The Division of Federal Occupational Health (FOH) provides a variety of health services to federal employees primarily through Occupational Health Centers (OHCs) and Wellness/Fitness Centers located throughout the United States, which is recorded in an individualized medical record. The medical records are held in the OHCs for six years from the date of the employee's last visit in accordance with federal regulations. The Government has an initial estimated 170,200 records, and an estimated on-going requirement of 10,000 records per year. The purpose of this contract is for the contractor to receive and screen all records for appropriateness for long term storage, prepare records for destruction if they are not required to be stored (according to applicable regulations) and destroy, prepare remaining records for long term storage, and provide originating OHCs with documentation of final disposition of all records. The applicable federal regulations specify requirements for handling, storage and destruction of medical records and have been established by the Office of Personnel Management (OPM), Occupational Safety and Health Administration (OSHA), National Archives and Records Administration (NARA). The references are NARA General Records Schedule 1, 5CFR 293.501 Subpart E, and 29 CFR 1910.20 Records Access Rule. The contractor will be required to furnish a facility large enough to house records while they are being reviewed for retention/destruction. The facility must be adequate to maintain confidentiality of these medical records. The contractor shall supply all equipment and materials (such as labels, boxes, office supplies, and etc.) to perform this service. The contractor will prepare records to be retained in accordance with National Personnel Records Center instructions. All records are to be contained in a SF66D folder (which will be supplied by the government) and labeled with the employee's last name, first name, middle initial, social security number, and date of birth. If requested the contractor must be able to retrieve records within 15days, such requests will be extremely rare. Long term retention will be based on such documentation as pre-placement physicals, medical surveillance exams, vaccinations other than influenza and pneumonia, fitness for duty examinations, driver physicals, medical opinions and progress notes, health risk appraisals, and Tb skin testing after 1994. Records for long term storage will be shipped by contractor to National Personnel Records Center in St. Louis, MO. The reporting process requires a progress report describing the volume of work, number of records reviewed, number of records destroyed and the number of records retained. A monthly report will be sent to the originating Occupational Health Center listing the last entry, employee name, social security number, date of birth, date of destruction or the date it was sent to St. Louis. To be considered for award offerors must submit as part of their proposals information that addresses the following evaluation factors. 1.) PAST PERFORMANCE: Submit a list of past contracts (during the last three years) that are similar in nature to the services required in this solicitation. 2.) TECHNICAL CAPABILITY: Submit a narrative describing your company's capability and explain how your company will perform these services. 3.) PRICE: Offeror shall submit a unit price for CLIN 0001(price per each employee medical record). FAR provision 52.212.1, Instructions to offerors-Commercial is hereby included by reference with the following addendum: Paragraph (c) Period for acceptance of offers: the offeror agrees to hold prices in their proposal firm for 90 calendar days from the date specified for receipt of offers. FAR provision 52.212.2, Evaluation Commercial items is incorporated by reference with the following addendum: Paragraph (a) The following factors shall be used to evaluate offers: Past Performance, Technical Capability and Price. Past Performance and Technical Capability are of equal importance and both combined are significantly more important than price. FAR Provision 52.212.3, Offeror Representations and Certifications-Commercial Items must be completed and submitted with proposal, FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this solicitation. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition with the following addenda: Paragraph (b) -- the following FAR clauses are incorporated by reference: 52,203-6, 52.203-10, 52.219-8, 52.219-14, 52.222-26, 52.222-35, 52.222-36, and 52.222-37. Paragraph (c) -- the following clauses are incorporated by reference: 52.222-41, 52.222-42, and 52.222-43. The Department of Labor Wage Determination applicable to the successful awardee's geographical location will be incorporated in the contract at award. DFAR clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive orders Applicable to Defense Acquisitions of commercial items applies to this acquisition with the following addenda: Paragraph (b) -- the following DFARS clauses are applicable and are incorporated by reference: 252.205-7000, and 52.233-7000. DFARS provision 252.212-7000, Offeror Representations and Certifications-Commercial Items is incorporated by reference (offerors must complete and return this provision with their proposal). The following FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4, and 52.212-5 can be found at URL: http://www.medcom.amedd.army.mil/medcom/mcaa. Offerors shall print and complete the appropriate clause(s) and include them with their proposal to the address listed below. The following additional FAR clauses apply to this acquisition and are hereby incorporated by reference: 52.216-18 Ordering, (such orders may be issued from date of award thru the end if the contract period.); 52.216-19 Order Limitations ((a) 100 EMR's; (b)(1) 200,000 EMR's; (2) NA; (3) 10 calendar days; (d) 10 calendar days. 52.216-22 Indefinite Quantity, (b) designated minimum is 70,000 EMR's designated maximum is 200,000, EMR's, (d) 120 calendar days after end of contract period. 52.219-06, Notice of Total Small Business Set-Aside. Proposals must be received not later than 09/18/97, 4:00 p.m., and must be mailed to Chief, Contracting Office, MEDCOM, ATTN MCAA CC, Bldg 2015, 1105 Beebe Loop, Ste 39, Fort Sam Houston, TX 78234-6039. Proposals received after the date and time stipulated shall not be accepted. For information regarding this solicitation contact Sharyl Carlson, phone (210) 221-9332, FAX (210) 221-0259. FAX proposals shall not be accepted. (0238)

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