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COMMERCE BUSINESS DAILY ISSUE OF AUGUST 13,1997 PSA#1908Purchase Services Branch, Attn: Code 535.3, Portsmouth Naval Shipyard,
Portsmouth, NH 03801-2590 V -- MOTEL ACCOMMODATIONS-SSN 720 SRA-NEW LONDON, CT SOL
N00102-97-R-6263 DUE 091297 POC Victoria Cook @ fax 207-438-1251 Copies
of the solicitation will only be provided in response to written or
faxed requests received directly from the requestor. Telephone requests
will not be honored. This is a combined synopsis/solicitation for
commercial items prepared in accordance with the format in Subpart
12.6, as supplemented with additional information included in this
notice. This announcement constitutes the only solicitation; proposals
are being requested and a written solicitation will not be issued.
This solicitation is issued as a request for proposal (RFP)
N00102-97-R-6263. The solicitation document and incorporated provisions
and clauses are those in effect in Federal Acquisition Circular 90-32,
Part 12. The associated standard industrial classification code is
7011. The small business size standard is $5,000,000.00. An estimated
eight (8) lots will be required in support of the SSN 720 SRA for the
following estimated dates: 11/06/97 through 02/01/98 to be located in
New London, CT. An estimated total number of room days is 12078.
Estimated check out date will be 02/03/98. When ACTUAL rooming
requirements are received a faxed copy will be sent to all interested,
prospective contractors upon request. Requests can be faxed to
207-438-1251. SECTION C-Description/Specifications: Minimum size of
room is 196 square feet, excluding the bathroom/facilities area; Room
must provide "Quality of Life", sanitary, living conditions; Minimum
furnishings are one double bed, two pillows, one blanket, one
bedspread, one full dresser, one comfortable chair, closet or clothes
hanging space, a table or desk suitable for writing, adequate lighting
such as one large overhead light and a table lamp; Private bath with
shower, tub, toilet and sink, a shelf/shelves for toiletries and
continuous hot water. To be free of rust, cracks, etc. in the porcelain
and the surrounding area. Ceiling must be free of damage (cracks,
breaks, etc), anti-slip tub/mats; Clean carpeted room. To be free of
insects, dirt, etc. To be shampooed atleast every 6 months or less and
vacuumed by daily housekeeping services as required; Room must have a
clean, sanitary odor; Color TV in operating condition; All rooms
require independently controlled air conditioning/heat in good working
order; All units must be securely attached to the wall, floor, etc.,
be clean, electrically safe and inspected on a regular basis. If it's
a wall unit they should have no draft/gap in the surrounding area where
it's installed. Door with chain lock or dead bolt which must be
securely fastened to the wall/door frame, etc. Minimum change of linen
twice a week, or upon each change of occupancy, whichever comes first;
Daily towel (clean towels provided) and maid/housekeeping service
(Rooms must be dusted on a regular basis or as needed); Twenty-four
(24) hour telephone service with local calls free of charge; Daily mail
service; Laundromat or laundry service available within a "reasonable"
walking distance; Ice machine on premises in operating condition;
Adequate, safe parking. Location of the motel mustbe within 12 miles
traveling the main routes to the front entrance of the base; Check in
time must be no later than 11:00 A.M.; Portsmouth employees are
assigned one per room and afforded access to all hotel facilities as
regular guests; Contract is sales tax exempt. Tax exempt number is
02-83-0038K; Term of contract in no way will be altered without
concurrence of code 535.VC, Portsmouth Naval Shipyard, with appropriate
modification to the contract; All rooms shall be essentially identical.
No gratuities in the form of room upgrades will be permitted. If an
overbooking by a hotel occurs, upgrades are allowed on a temporary
basis; All rooms require a microwave and refrigerator; All rooms
require a smoke detector and/or sprinkler system in operating
condition. A current fire inspection certificate must be posted; All
electrical outlets to be in place and firmly attached to the wall.
Minimum of three grounded outlets and no use of extension cords to
prevent hazardous safety/fire conditions; SECTION E-Inspection and
Acceptance: Inspection and acceptance of the motel room will be done by
the contract specialist/beach administrator (if required). SECTION
G-Contract Administration Data: Invoices will be paid upon receipt. All
motel contracts are Net 15 days. SECTION H-Special Contract
Requirements: Invoices will be verified by Diane Michaud, Code 338
Beach Administrator; Invoices shall be prepared and submitted in
quadruplicate unless otherwise specified. Invoices shall contain the
following information: contract number, invoice date, description of
service, breakdown of the daily schedule (that is the date, number of
rooms per day, price per room, amount for the individual day, payment
terms and company name); The PNS administrator reserves the right to
"sell back" rooms not being utilized by PNS personnel to the contracted
motel. Otherwise the contracted motel CANNOT utilize these rooms with
other customers other than PNS personnel if the government is paying
for them; Do not invoice for additional rooms until modifications have
been signed and returned to code 660. Invoices must match individual
modifications; Invoices will be forwarded by the PNS administrator for
payment to the Disbursing Officer, code 660, Portsmouth, NH 03804 and
paid on a bimonthly basis. Vendor will maintain for 3 years after
final payment, backup data to their invoices which will include on a
daily basis: date, employees name and room number, number of contracted
rooms not occupied with room number and total house occupancy.
Portsmouth employees assigned to each motel are responsible for all
expenses incurred beyond the scope of the contract, i.e., long distance
phone calls, room service, damages, pets and dependents. Should the
motel agree to provide additional services, the basis thereof and
charges for such services are strictly between the motel and the PNS
employee. Place of delivery and acceptance and FOB point is New London,
CT. The following provisions apply: FAR 52.212-1, Instructions to
Offerors-Commercial, applies to this acquisition;FAR 52.212-2,
Evaluation-Commercial Items: it is assumed that each contractor can
accommodate only 1 lot unless otherwise stated. Award of each lot will
be made to the Technically Acceptable Low Offeror; FAR 52.212-3,
Offeror Representations and Certifications-Commercial Items must be
included with your offer; FAR 52.212-4, Contract Terms and
Conditions-Commercial Items, apply to this acquisition; FAR 52.212-5,
Contract Terms and Conditions Required to Implement Statutes Or
Executive Orders-Commercial Items applies. Insert the following
clauses: 52.212-26 Equal Opportunity, 52.212-35 Affirmative Action for
Special Disabled and Vietnam Era Veterans, 52.212-36 Affirmative
Action for Handicapped Workers, 52.212-41 Service Contract Act of 1965,
as Amended and 52.212-42 Statement of Equivalent Rates for Federal
Hires. Please request a copy of the schedule when it becomes available
by either US Mail from Portsmouth Naval Shipyard, Attn: Code 535.VC,
Portsmouth, NH 03801-2590 or by faxing your request to 207-438-1251.
Offers are due No Later Than 12 SEP 1997 at 3:30pm closing time at
Portsmouth Naval Shipyard, Supply Dept/Purchase div, Bldg. 153, 6th
floor, Code 535.VC, Portsmouth, NH 03801-2590. Point of Contact is
Victoria Cook, Contract Specialist at 207-438-2386. (0223) Loren Data Corp. http://www.ld.com (SYN# 0101 19970813\V-0005.SOL)
V - Transportation, Travel and Relocation Services Index Page
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