Contracting Officer, NDANG/LGC, 1400 28th Ave North, Fargo, ND 58102-1051

36 -- COST PER COPY SOL DAHA32-97-B-1001 DUE 083197 POC Dwight A. Murphy, SMS, Contracting Officer, 701-241-7332 WEB: None, None. E-MAIL: North Dakota Air National Guard, dalarson@NDFAR.ANG.AF.MIL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and written solicitation will not be issued. The solicitation number as shown in this announcement is an Invitation for Bid (IFB). The items required include but are not limited to the contractor to provide copiers, service, toner and related copier supplies, except paper, to manage a "Cost Per Copy" copier contract for the North Dakota Air National Guard, 1400 28th Ave N, Fargo, ND. The NDANG has the right to place machines as needed around the base. All copiers must be capable of printing transparencies and bond paper. Copy speed based on 8 1/2" x 11" paper feed. The minimum copier requirements which the Contractor is to provide is 20 copiers consisting of the following; (6) each, minimum 10 cpm, digital, fax and LAN printer. Must be platen based, capable of scaling (50 to 141%), 400 dpi, 250 sheet capacity tray, (8) each, minimum 20 cpm, digital, printer, auto duplex (1:2, 2:2, 2:1), platen, sheet feed, scaling, 500 sheet capacity, 2 drawers capability, 400 dpi, memory to print 50 page document), sort, staple, up to 11" x 17' size paper, (5) each, minimum 40 cpm, digital, printer, auto duplex (1:2, 2:2, 2:1), platen, sheet feed, sealing, dual 500 sheet capability, memory to print 50 page document, sort, staple, up to 11" x 17" size paper, (1) each, minimum 60 cpm, auto duplex (1:2, 2:2, 2:1), sheet feed, scaling, 1000 sheet, multibin, sort, staple, 100 lb Card Stock, up to 11" x 17' size paper. May be filled with combination of other requirements which would fit the constraints outlined herein. All copiers shall be new machines. Contractor must provide all drivers, cables & tech support to interface with LAN. Contractor shall provide "key operator" training for each location and machine. Copy paper is NOT included in the Cost Per Copy Contract. However, all consumable supplies required for copier operation shall be provided by the contractor. The contract shall require a four (4) hour response time for service calls to the contractor. The workday is from 7:00 am to 4:30 pm Monday through Friday except for Federal holidays. The contract shall require the contractor to place a backup machine of equal status when a copier cannot be repaired within eight hours after the start of the service. The contract shall also require the contractor to replace any copier that has shown abnormal downtime. Abnormal downtime is defined as downtime of 10% or more of the normal work day period within the 30 day repair cycle. The contractor shall also be responsible for completion of service call repair slips and forwarding to the appropriate key operator. Contractor will be responsible to consolidate meter readings from all machines, including machine serial number, meter reading, unusable copy count, the name of the Key Operator, and forward the consolidated report to the Information Systems Branch no later than the third working day after the month of service. The contract shall allow for the addition or deletion of copiers, with a thirty day notice to the contractor, at not additional cost except for the cost per copy as agreed between the contractor and the Government. Contractors interested in this solicitation shall notify the contracting office by FAX (701) 241-7334, ATTN: SMS Dwight A. Murphy. Those contractors will be forwarded the additional information too lengthy for inclusion in this announcement. Information will consist of each planed location for copiers and the Statement of Work. Each contractor must include its Federal Tax Identification Number and corporate status. Corporate status means the concern's designation as a 1) sole proprietorship, 2) partnership, or 3) other corporate entity. The ensuing contract shall be for a base period of one year commencing on 1 Oct 97 through 30 Sep 98 with four option years renewable at the beginning of each Federal Fiscal Year. Contractors shall include a completed copy of the provision at FAR 52.212-3 Offeror Representation and Certifications -- Commercial Items with its offer. The clause at 52.212-4 Contract Terms and Conditions -Commercial Items applies to this acquisition. The provisions at 52.212-1, Instructions to Offerors -- Commercial Items applies to this acquisition. The provisions at 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items are included and incorporated by reference clauses: 52.222-3 Convict Labor, 52.233-3 Protest After Award, 52.203-6 Restrictions on Subcontractor Sales to the Government, 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity, 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36 Affirmative Action for Handicapped Workers, 52.225-3 Buy American Act -- Supplies. The provision 52.232-18, Availability of Funds, and provision 52.232-19, Availability of Funds for the Next Fiscal Year, applies to this acquisition. Contractor shall provide Cost Per Copy for the base year and each of the option years. Cost shall include all variables required for the operation and service of the machine for the base year and each option year. Evaluation will be based on the lowest cost to the Government for the base year and option years. Digital copiers must be compatible with the on base computer system. The offers are due no later than 2:00 pm Central Time thirty (30) calendar days after publication of this notice. If additional information is required contact SMS Dwight A. Murphy at (701) 241-7332. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. The standard industrial classification being 3861. The small business size standard is 500 employees. The Clins for the proposed contract are; 0001, Base Year, 1 Oct 97 -- 30 Sep 98, quantity of 20 copiers, 1.3 million minimum copies peryear, cost/copy__ ____, 0002, First Option Year, 1 Oct 98 -- 30 Sep 99, quantity of 20 copiers, 1.3 million minimum copies per year, cost/copy __ ____, 0003, Second Option Year, 1 Oct 99 -- 30 Sep 00, quantity of 20 copiers, 1.3 million minimum copies per year, cost/copy __ ____, 0004, Third Option Year, 1 Oct 00 -- 30 Sep 01, quantity of 20 copiers, 1.3 million minimum copies per year, cost/copy __ ____, 0005, Fourth Option Year, 1 Oct 01 -- 30 Sep 02, quantity of 20 copiers, 1.3 million minimum copies per year, cost/copy __ ____. Contractor shall have all machines delivered, installed and operational within thirty (30) calendar days after award. "Key Operator" training shall be conducted after machines are operational and prior to contractor departing location. Bids shall be forwarded to; Contracting Office, NDANG/LGC, 1400 28th Ave N, Fargo, ND 58102-1051, no later then 1400 hours (2:00 pm) (Central Time). (0206)

Loren Data Corp. http://www.ld.com (SYN# 0369 19970729\36-0001.SOL)