DIRECTOR, USAMRAA, 820 CHANDLER ST, FORT DETRICK MD 21702-5014

J -- MAINTENANCE OF JOHNSON CONTROL METASYS BUILDING AUTOMATION SYSTEM (BAS) SOL DAMD17-97-R-0023 DUE 072497 POC Contract Specialist Jamie Kiser (301)619-2375, Contracting Officer Burnie Clutz (301-619-2395) (Site Code DAMD17) 17. The U. S. Army Medical Research Acquisition Activity intends to acquire operation and maintenance (O&M) services on the government owned Johnson Controls METASYS/JC85/40 Building Automation System (BAS) at the U.S. Army, Medical Research Institute of Infectious Diseases (USAMRIID) Ft Detrick, MD. Contract performance period shall be from 1 Oct 97 -- 30 Sept 98 with 4 twelve month option periods. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a request for proposal (RFP) and the solicitation document and incorporated provisions and clauses are thos in effect through Federal Acquisiton Circular 90-45. The Johnson Controls METASYS/JC85/40 BAS monitors and controls the bldg ventilation systems andsupport equipment, including fire alarm systems in bldgs 1412, 1414 and 1425 and monitors mobile and walk-in refrigerated equipment in bldg 1301 as well as walk-in refrigerated equipment at bldg 1259. Bldg 1412 is a 3-story concrete and block structure with approximately 70,000 square feet of floor space. Bldg 1425 is a 2-story concrete and brick structure with approximately 244,000 square feet of floor space. USAMRIID also occupies approximately 25%, or approximately 6200 square feet of laboratory and office floor space in bldg 1301. The floor space in bldgs 1412 and 1425 is approximately 65% laboratory and 35% administrative and mechanical support. Bldg 1425 consists of approximately 30 research suites, ranging in levels of containment from BioSafety Level 2 through BioSafety Level 4. Bldgs 1412 and 1425 employ circulated chilled water type systems from centrifugal chillers, for space cooling. Bldg 1412 has three chillers and Bldg 1425 has three chillers. The Heating, Ventilation and Air Conditioning (HVAC) systems for the research laboratories employ 100% outside air. Exhaust air from containment suites is ventilated through High Efficiency Particulate Air (HEPA) filter systems. The heating systems in bldgs 1412, 1425 and 1301 are supplied with l0-15 lbs. of steam from the Fort Detrick central boiler plant. Bldg 1412 has eight (8) HVAC air handling systems and bldg 1425 has forty four (44) HVAC air handling systems. In bldg 1425 there are 2 main air compressors that supply plant air, mask air and Automatic Temperature Control (ATC) air. There are also 2 backup plant air compressors, 3 backup ATC compressors, and an emergency bottle air backup system for mask air. Bldg 1412 has 2 main air compressors that supply plant air, mask air and ATC air, 2 backup air compressors, one ATC compressor and a bottle air backup for mask air. There are 6 vacuum pumps in bldg 1425 and 3 vacuum pumps in bldg 1412 that supply vacuum air service to the laboratories. The electrical service for bldg 1425 is furnished from two dedicated 4160 volt 3-phase, 4-wire feeders from two separate substations; a 5 kV square "D" gear feeds a line of six FPE5KV circuit breaker distribution units. Two 800KW, 277/480 volt, 3-phase, 4-wire, standby emergency generators connected in parallel are used as backup for critical equipment. The electrical service for bldg 1412 is fed from a dedicated 4160 volt, 3-phase, 4-wire feeders from substation #2. One 400KW, 277/480 volt, 3-phase, 4-wire emergency generator is used as backup for critical equipment. The primary function of the BAS system is to monitor and provide limited control of the systems and equipment critical to operations and research projects in the Institute. Inability to respond quickly and to take appropriate corrective measures when malfunctions are indicated could result in loss of valuable research materials and jeopardize the Institute's mission and the safety of personnel. Scope of Work- Independently and not as an agent of the Government, the contractor shall perform the following: 1. Systems Operations and Equipment/Repair Maintenance: The contractor shall furnish all labor, travel (portal to portal), equipment, materials, parts, and expendable supplies necessary for the operation, maintenance and emergency service of the BAS system. Systems shall be operational 24 hours per day, 7 days per week, 365 days per year (366 days per year on leap years) with no holiday exclusions. The contractor shall respond to emergency service repair calls which affect the integrity of the BAS, within four hours and complete emergency repairs within 24 hours. Normal repairs are to be accomplished within 72 hours. All replacement parts, equipment and software shall be Original Equipment Manufacturer (OEM) approved spare part or equivalent. All replacement parts other than OEM, will be approved by the Contracting Officer Representative (COR), prior to repairs. If the BAS should be shut down for any reason, other than natural disasters, the contractor is required to return the system to normal operation within 24 hours from notification of the problem. Non-compliance with this requirement will result in a deduction of 1% of the monthly invoice amount for every hour beyond the required 24 hours. The contractor shall maintain a log (reference attachment) of any abnormal conditions experienced during a shift, included in this entry will be any remarks stating the status of the equipment as observed during an inspection tour. Upon notification of an alarm, the Surveillance Technician (ST) will respond immediately to the alarmed areas,(that are accessible to ST), of bldgs 1412 and 1425 to determine the extent of the problem and correct problems that are within the scope of work. Equipment alarms will be investigated and the proper individuals will be notified from an emergency call list provided by the Government . By 0800 of each normal work day, the contractor surveillance logs from the previous shifts shall be submitted to the COR for his review. A tour of bldgs 1412 and 1425 will be conducted every hour during non-duty hours (1630-0745 on normal duty days and 24 hours per day on federal holidays and weekends, alternating tours between the two bldgs. The contractor will be required to enter software changes into the BAS computer system and institute data base and historical data saves. The contractor shall make software modifications to HVAC PRO, Johnson Controls BASIC, VISUAL BASIC, CUSTOM APPLICATION ONE (CAL1) and GRAPHIC PROGRAMMING LANGUAGE (GPL) software. The contractor shall ensure data base management by implementing procedures for backup maintenance and to incorporate a plan for data loss restoration for the entire software system. Every two weeks, perform Network Control Module (NCM) uploads to ensure restoration capability in case of a power failure or system crash. Each time new information is added to or data changed on any control or monitoring point, perform a NCM upload to ensure recovery capability in case of system failure or crash. Other Duties and Responsibilities: The contractor shall have the primary responsibility of answering and relaying telephone messages and operating the suite emergency call box, pager and two-way radio systems, relevant to operations of the Facilities Management Branch, during non-duty hours. Interested offerors planning to attend the site visit (stated below) will receive attachments to this solicitation. Those contractors who can't attend may call the Point of Contact, shown below for copies of the attachments. The contractor shall follow all procedures and policies IAW USAMRIID, which include but not limited to: fire department procedures, normal operating procedures, and special operations and unsual circumstances procedures, as directed in the attachments. Installation/Removal Of Monitoring Points: Upon notification by the Contracting Officer, the contractor may be required to install additional monitoring points (this may also include removal of existing points). Upon receipt of a modification to the contract, the contractor will provide all labor, materials and equipment necessary to install or remove any new/old monitoring points. Contract Line Items (CLINs): 0001 O&M of Johnson Control METASYS system; Quantity and Unit (Q&U): 12 months; 0002 Installation/Removal of Monitoring Points, Q&U: 12 months; 0003 Parts and Material for Installation of New Monitoring Points, Q&U estimated not to exceed (NTE) $5,000.00; This solicitation is not set-aside for small businesses. FAR 52.212-1, Instructions to Offerors-Commerical Items (OCT 1995) is hereby incorporated by reference. 52.212-2 Evaluation-Commercial Items: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous, representing the best value to the Government price and other factors considered. The following factors shall be used to evaluate offers: Evaluation will be based on (1) Technical capability of the services offered to meet the Government requirement (2) Past Performance, and (3) Price. Factors are listed in their relative order of importance. Each offeror must (1) submit an offer, (2) submit an oral presentation package providing written information that pertains to their capability to perform the required services and proof of training completed by personnel which demonstrates knowledge of the O&M for the Johnson Controls METASYS/JC85/40 BAS (to include any product literature), and (3) make an oral presentation to demonstrate understanding of the Government's requirements. The oral presentation packages are due on the established receipt date of proposals. Oral presentations shall not last longer than 2 hours and gov't personnel shall have an opportunity to ask questions relating to the presentations. Oral presentations will be scheduled by the Contracting Officer. The offeror shall identify two Federal, state, local government or private contracts for which the offeror has performed work similar to the SOW in this solicitation. Include contracts within the last two years, including POCs and telephone #s. This list is dueon the established receipt date of proposals. A pre-proposal conference, including site visit, is scheduled for 15 July 1997 at 0900 E.S.T. Questions are due on 8 July 1997 see POC below. Offerors are reminded to include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items. Following clauses are hereby incorporated into this solicitation: 52.212-4 Contract Terms and Conditions-Commercial Items (AUG 1996), Clause 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (AUG 1996): Clauses apply are 52.203-10, 52.219-8, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225.21, 52.222-41,52.222-42,52.222-43. Proposals (including oral presentation packages) are due on 24 July 1997 at 3:00 E.S.T. to USMARRA, Attn: MCMR-AAA-S, Bldg 820, Ft. Detrick, MD 21702-5014, Jamie L. Kiser,301-619-2375 (0183)

Loren Data Corp. http://www.ld.com (SYN# 0089 19970708\J-0008.SOL)