CARPET CLEANING BASE WIDE Wright-Patterson Air Force Base, OH has a requirement to STEAM CLEAN CARPETS BY HOT WATER EXTRACTION AND DRY CHEMICAL EXTRACTION BASE WIDE. 17(i). THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. 17(ii). Solicitation #F33601-97-B-0025 is an Invitation for Bid (IFP). 17 (iii). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. 17(iv). This is an unrestricted acquisition. The associated standard industrial classification (SIC) code is 7217. The small business size standard in $2.5M. 17(v). This acquisition has two line items for the base and optional contract periods: LINE 1 is for HOT WATER EXTRACTION and LINE 2 is for Dry Chemical Extraction.The period of performance is 1 October 1997 -- 30 September 1998. Four one-year options may be awarded. Bids will be provide for each line item for each year, to include price per square footage, for the base and optional periods (totaling five years). All work will be in accordance with the following Performance Work Statement for Carpet and Upholstery Cleaning for Areas A, B, and C dated 1 October 1997. SECTION TITLE C-1 GENERAL INFORMATION C-2 Definitions C-3 Government Furnished Property and Services C-4 Contractor Furnished Item and Services C-5 Specific Tasks SECTION C-1 GENERAL INFORMATION 1.1 SCOPE OF WORK: The contractor shall provide complete carpet and upholstery cleaning services to include all personnel, equipment, tools, materials, transportation, supplies, supervision, and other items and essential services to perform in accordance with the Performance Work Statement (PWS) of this contract basewide on Wright-Patterson AFB, Ohio. Note: Carpet to be cleaned includes floor carpet and wall carpet to a height of six (6) inches above floor level. 1.2 Contractor 1.2.1. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer within 10 days after Contract Award. 1.2.1.1. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract on the installation. 1.2.1.4 Supervisors. The contractor shall provide a minimum of one (1) working supervisor. The supervisor shall have a minimum of two (2) years experience in carpet and upholstery cleaning. The supervisor shall insure competent and timely performance of the work. In the event that the Contract Manager is not immediately available, the supervisor shall have the authority to act as the Contract Manager for the contractor. The contractor shall provide for a method by which the supervisor can be contacted at all times within 15 minutes by the Contracting Officer or by the Government Representative (GR). The supervisor shall coordinate all work with the Real Property Building Manager (RPBM) and the (GR). 1.2.2. Employees: 1.2.2.1. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. 1.2.2.2. Contractor personnel shall present a neat and clean appearance. The contractor shall furnish an identifying badge, which shall include as a minimum, the person's name and the name of the contractor. Each employee shall wear the badge on the outer clothing on the front of the body between the neck and waist and such badge shall be visible at all times. 1.2.2.3. Employee Qualifications: The contractor shall insure that employees have the following current and valid professionalcertifications before starting work under this contract. Contractor personnel performing work under this PWS shall have as a minimum 1 year experience in carpet and upholstery cleaning. Contractor personnel shall be knowledgeable of the operational requirements of equipment and cleaning techniques. Personnel shall have a current working knowledge through training and experience to accomplish scheduled cleaning as well as on-call emergency cleaning. 1.2.2.4. The contractor shall submit to the Contracting Officer a list of intended contract personnel and their qualifications as listed in paragraphs 1.2.1. and 1.2.1.4. above as part of the bid process. 1.2.2.5. The contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employee any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulation, DOD 5500.7R. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in Air Force Instruction 64-106 Air Force Industrial Labor Relations Activities. 1.2.2.6. The contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours or deployment. Military Reservists and National Guard members shall be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform, however, their absence at any time shall not constitute an excuse for nonperformance under this contract. 1.2.2.7. The contractor is prohibited from employing off-duty Government personnel who are surveilling any contracts or subcontracts awarded to the contractor. 1.2.2.8. Control of Contractor Employees. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this work statement shall be the responsibility and prerogative of the contractor. The contractor shall comply with the requirement set forth in the performance work statement. The contractor shall comply with regulations of Wright-Patterson AFB concerning conduct of employees as referenced herein. When the government directs, the contractor shall restrict the employment under the contract or remove from performance on the contract any person who is identified as a potential threat to the health, safety, security, or operational mission of the installation and its population. 1.2.2.9. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Wright-Patterson AFB (per AFR 125-14 Motor Vehicle Traffic Supervision). 1.2.3. SECURITY REQUIREMENTS. 1.2.3.1. The contract manager or alternate shall complete a "Request for Identification Credential (AFMC Form 496)" for each employee of the contractor requiring access to Wright-Patterson Air Force Base. The request shall be submitted to Pass and Registration (Bldg. 274). The government shall provide a completed "Identification Credential (AFMC Form 387)," which shall be issued, displayed and surrendered as directed in AIR FORCE INSTRUCTION 131-209, The Air Force Resource Protection Program. 1.2.3.2. The contractor shall be responsible for assuring that contractor's employees comply with all security requirements imposed by the local commander at all times while his employees are on the installation, and shall follow all instructions of the local organizational commander having jurisdiction over the area being serviced in all matters pertaining to security. The contractor and his personnel shall be required to coordinate and schedule all work in classified areas with the appropriate government representative prior to entering these areas. 1.2.3.3. The contractor shall not be granted access to classified information, but shall be required to perform duties in controlled areas where classified information is processed and stored. Should the contractor inadvertently gain access to classified information, he will immediately notify the Security Desk at 257-6516. 1.2.3.4. Lost and Found Property: It is the responsibility of the contractor to insure that all articles of personal or monetary value found by the contractor's employees are turned in to the Security Police. 1.2.4. Employee Training. Contractor shall provide adequate training and instruction for personnel to perform designated tasks. Employees must be able to read, write, and understand English sufficiently to comprehend written and spoken instructions. 1.3. QUALITY ASSURANCE. The government will evaluate the contractor's performance using one-hundred percent (100%) surveillance. Government personnel will record all surveillance observations. When an observation indicates defective performance, the Government Representative (GR) will advise the contract manager or representative. The AF Form 372 Contract Monitoring and Surveillance Report will be delivered to the contractor's office for initialing later the same day. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Government surveillance may occur at anytime during the performance period of this contract. Such surveillance will be accomplished according to standard inspection procedures or other contract provisions. Any action taken by the contracting officer as a result of surveillance will be according to the terms of this contract. 1.3.1. Performance Evaluation Meetings. The contracting officer may require the contract manager to meet with the contracting officer, contract administrator, Government Representative, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract and signed by the contract manager and the contracting officer or contract administrator. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the contracting officer within 10 calendar days following receipt of the minutes. 1.4.2. Work Scheduling. See Section C-5, paragraphs 5.3. 1.4.3. QUALITY ASSURANCE EVALUATOR 1.4.3.1. The Government Representative will be a representative of the Contracting Officer and will participate in the administration of this contract except where exemptions have been provided by the Functional Area Chief and the Base Contracting Officer in accordance with AFM 64- 108 (Service Contracts), paragraph 1.4. Subsequent to contract award, the identity of the Government Representative, with a brief resume of their duties and authority will be promptly furnished to the successful bidder/offeror. 1.4.3.2. The Government Representative will inform the contractor when discrepancies occur and will request corrective action. The Government Representative or alternate will make a notation of the discrepancy on their tally checklist and surveillance report with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the surveillance report (AF Form 372). 1.4.3.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer. 1.4.3.4. The services to be performed by the Contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative. 1.4.3.5. Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The contractor shall be notified in writing at least five days in advance of the place and time of required meetings. 1.6. HOURS OF OPERATION. 1.6.1. Normal Duty hours: Wright-Patterson's normal duty hours are 0715 (7:15 am) to 1600 (4:00 pm). 1.6.1.1. Recognized Holidays: The contractor is not required to provide service on holidays recognized by the government. 1.6.1.2. Unforeseen Base Closures. When an unforeseen base closure occurs on a scheduled day of work, the Government shall have the following options for each type of service: 1.6.1.2.1. To require the contractor to perform the work on the following day, unless the following day is a Saturday, Sunday, or holiday and routine work is not scheduled for those days. 1.6.1.2.2 To forego the work and reduce payment due the contractor accordingly for work not performed. 1.6.1.2.3. To reschedule the work on any day satisfactory to both parties. 1.6.1.3.2. The base could be closed because of, but not limited to, adverse weather, a base or a local disaster, security problems or other events that would necessitate the closing of the base. Should one of these situations occur the Contractor should listen to or watch one of the radio or television stations for notification of a possible base closure. 1.6.1.3.3. The Contractor will not receive any other form of notification of a base closure from the Government. The Contractor is responsible for the notification of his or her employees. 1.7. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation. The contractor shall be responsible for operating under conditions that prevent the waste of utilities, which shall to include the following: 1.7.1. Lights shall be used only in areas where work is actually being performed. 1.7.2. Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems. 1.7.3. Water faucets or valves shall be turned off when not in use. 1.7.4. Government telephones shall not be used for any personal, toll, long distance or off-base calls. SECTION C-2 DEFINITIONS 2.1. GENERAL DEFINITIONS. 2.1.1. Defective Service. A service output that does not meet the standard of performance specified in the contract for that service. 2.1.2. Quality Assurance. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this contract, quality assurance refers to actions by the government. 2.1.3. Government Representative (GR). A functionally qualified government person who performs quality assurance functions for a contracted service. 2.1.4. Chief Quality Assurance Evaluator. (Chief QAE) A government employee who is responsible for all GR's, their actions and standards. 2.1.5. Defect. Any nonconformance with requirements specified in the PWS. 2.1.6. Service. A job which calls directly for a contractor's time and effort rather than for a concrete end product. The service is to be performed to the standard and within the performance requirement. The contractor must do the specific job, and meet the standard and the performance requirement before one can say the performance has been acceptable and that he or she should be paid. 2.1.7. Hazardous Material. Any substance or material, in any quantity or form, which because of its quantity, concentration, physical, chemical, or infectious characteristics shall pose a substantial hazard to human health or the environment or material. Specific hazardous substance definitions shall be found in OSHA 29 CFR 1910.1000, sub-part Z, Toxic and Hazardous Substance; EPA 40 CFR Chapter 1, Table 302,4 Section 302 of SARA Title III, and DOT 49 CFR Section 172.101. Hazardous federal stock class numbers and their definitions can be found by using Federal Standard 313, Table I and II, in lieu of specific information. 2.1.8 Call Number: A sequential number assigned by the Contract Administrator at the time of contractor notification of services required. 2.2. TECHNICAL DEFINITIONS PECULIAR TO THIS PWS. 2.2.1. Real Property Building Manager (RPBM). The government employee who is assigned the responsibility of insuring that his/her building or area of building is maintained in an efficient safe, clean and orderly condition. The contract manager or supervisor shall coordinate all cleaning services with the RPBM. The RPBM shall monitor the services and report discrepancies to the appropriate Government Representative immediately, as a customer complaint. SECTION C-3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 3. GENERAL INFORMATION. The government shall provide, without cost, the facilities equipment, materials and services listed below 3.1. Government-Furnished Property: (RESERVED 3.1.2. Government-Furnished Materials: (RESERVED) 3.2. GOVERNMENT-FURNISHED SERVICES 3.2.1. Utilities: The government will furnish hot and cold water,electricity and sanitary sewers, when available, at no cost to the contractor for the sole purpose of accomplishment of this contract and shall not be used for any other purpose. 3.2.2. Telephone: Pay phones are located in some facilities to be used by the contractor. 3.2.3 Fire Protection: The government will provide on-base fire prevention and protection. The Fire Department emergency phone extension is 911 for emergencies, 257-6767 for routine calls. 3.2.4. Emergency Medical Services: The government shall provide emergency medical treatment and emergency patient transportation service for contractor personnel. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate. The emergency phone number for medical service is 911. 3.2.5. Security Police: The government will provide general on-base Security Police service and protection. Security Police phone extension is 911 for emergencies, 257-6516 for routine calls. SECTION C-4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4. GENERAL Information. Except for those items or services specifically stated to be Government furnished in Section C-3, the contractor shall furnish everything required to perform this contract according to all its terms. 4.1. Equipment. The contractor shall provide all equipment and tools required to perform the services of this contract. All contractor equipment and tools shall be identified to distinguish contractor equipment from government equipment. All electrical equipment used by the contractor shall meet all safety requirements of this contract and shall be UL approved. It shall be the contractor's responsibility to assure that damaged, worn, or broken equipment is repaired or replaced immediately. All electrical equipment shall have 3 prong grounded plugs or shall be double insulated. 4.1.1. The Government shall not be liable or responsible for any supplies or materials lost, stolen, damaged or destroyed for any reason. This shall be the sole responsibility of the contractor. 4.1.2. The contractor shall be required to maintain a suitable system of records accounting for all services on this contract. 4.1.3. The contractor shall transport personnel, materials, and equipment in contractor maintained and operated vehicles, as necessary in the performance of this contract. 4.1.4. All contractor vehicles sha

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