PROPOSED E-MAIL CLAUSE The CECOM Acquisition Center is considering the placement of a mandatory E-mail clause in all solicitations and contracts beginning 01 Aug 97. Industry comments on the following suggested clause is requested by 15 Jul 97. The proposed Solicitation/Contract Clause is as follows: Unless exempted by the Contracting Officer in writing, all communication after the award of this contract shall be transmitted via electronic mail (e-mail) with return receipt utilized. This shall include all communication within and between the government and the contractor, except for the transmission of classified material. The format for all communication shall be compatible with the following: Microsoft Word 6.0; Power Point 4.0 for slides; Excel 5.0 Spread Sheets; and Microsoft Access 2.0. The following examples include, but are not limited to, the types of communication that shall be transmitted via e:mail: Routine Letters; Requests for Proposals under the contract; Submission of proposals under the contract; Price Issues; Contract Data Requirements List Submittals; Contract Data Requirements List Comments; Approvals/Disapprovals by the Government; Technical Evaluations of contract items/proposals submitted under the contract; Clarifications; Configuration Control; Drawings; Revised Shipping Instructions; Change Order Directions; Show-Cause Letters; Termination Letters; Instructions to Contract Ordering Officer; Instructions to Administrative Contracting Officer*; Instructions to other Defense Contract Management Command personnel*; Instructions to Defense Finance Administration Services; Instructions to Defense Contract Audit Agency.(* Includes Government to Government data not covered by the Government's Defense Contract Management Contract ALERTS Program.) Proprietary information must be marked in accordance with FAR 52.215-12 and must be encrypted using Veil software. DFARS 252.227-7016 "Rights in Bid or Proposal Information" is applicable for all bid and proposal information submitted by the Contractor. Files larger than5 megabytes must use alternate means of transmission such as File Transfer Protocol, WinFax or any Fax Modem. (Note -- this includes both the text message and the attachment.) If an attachment is in binary format, the number of bytes for the attachment increases by 33%). A copy of all communication shall be provided to the PCO and the Contract Specialist. In order to be contractually binding, communication must be sent from the Contracting Officer's e-mail address and contain the /s/ symbol above the Contracting Officer's signature block. Upon award, the Contractor shall provide the Contracting Officer with a list of e-mail addresses for all administrative and technical personnel assigned to this contract. If known, the contractor shall also furnish the e-mail addresses of the Administrative Contracting Officer, DFAS and DCAA cognizant personnel. The Contracting Officer's e:mail address is: to be determined; the Contract Specialist's e-mail address is: to be determined; and the Technical POC's e-mail address is: to be determined. Comments may be sent to Mr. Dennis Bradley at bradleyd@doim6.monmouth.army.mil or faxed to (908)532-6020. E-MAIL: Proposed E-mail Clause, bradleyd@doim6.monmouth.army.mil.

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