Library of Congress, Contracts & Logistics Services, 1701 Brightseat Road, Landover, MD 20785-3799

99 -- REDESIGN OF COPYRIGHT MAIL OPERATIONS CENTER SOL RFQ97P-26 DUE 070297 POC Arneen Dozier, Procurement Specialist, (202) 707-0406. The Library of Congress is seeking sources for Redesign of Copyright Mail Operation Center. The outgoing functions and functions ancillary to traditional mail room operations are being physically separated from incoming mail, by the construction of a solid wall and secured access doors. This security/efficiency redesign task is to conduct a through review of all the mail center operations taking into account a new space configuration. STEP 1 = Develop a project plan outlining the steps to access the mail room operations based on security and efficiency needs. The plan will describe the methodology used, and identify milestones and deliverables. STEP 2 = On-site meetings with management and staff to conduct an in-depth study of the mail room's current organization, work flow, and equipment to determine the most efficient use of existing staff, space and equipment. STEP 3 = Define production efficiency methods, accountability and ways to improve mail services within the office. STEP 4 = Prepare a planning document to outline the steps necessary to complete the task. STEP 5 = Prepare a draft and final assessment report identifying inefficiencies and security issues within the mail operation center. The report will describe the current work flow and why they should be changed. STEP 6 = Prepare a draft and final report that recommends changes in floor plans, equipment placement, and personnel allocation and processes to maximize efficiency using existing space, staff and equipment. The report will contain detailed floor plan, work flow, and operating guidelines with them methodologies for redesigning the operation. Individuals working on this task should have expert professional experience and be well versed in mail room operation and security of materials. All responsible sources may response by fax on (202) 707-8611 no later than July 2, 1997. All parties must be willing to do a walk through. (0163)

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