Department of Veterans Affairs Medical Center, Acquisition and Materiel Management Service (90C), 5600 W. Dickman Road, Battle Creek, MI 49015

W -- LEASE OR RENTAL OF EQUIPMENT SOL RFQ 515-39-97 DUE 052797 POC Katherine S. Young, (616) 660-3076 E-MAIL: E-Mail Contracting Officer@, YOUNG.KATHERINE@FORUM.VA.GOV. The Department of Veterans Affairs Medical Center, Battle Creek, Michigan intends to award a contract on a cost-per-copy fee basis for a Digital Duplicating System. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Requests for Quotes (RFQ) are being requested and a written solicitation will not be issued. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition circular 90-45. The Contractor shall provide all equipment, maintenance parts and services, all ink cartridges and color drum units on a cost-per-copy fee basis to the Department of Veterans Affairs (VA) Medical Center, 5600 W. Dickman Road, Battle Creek, Michigan, 49015, for a digital duplicating system. Masters and paper shall be purchase by VA separately. Duplicating system shall include, but not be limited to, the following features: Reduction Ratios; Adjustable Copy Speed; Enlargement Ratios; Editing Board; Zoom Magnification; Stacking Tray; Multicopy Speed 60-120 cpm; Color Printing; Minimum Copy Size 5x8; Maximum Copy Size 1x17; Touch Pad Control Panel w/Diagnostics; Cabinet to House Unit; Duplex Option; Connector Cables; Automatic Document Feeder/High Capacity; Option for Multiple Trays; Margin Shift; Option for Additional Memory; Copies onto envelopes, post cards, card stock, and bond paper; Computer Interface (IBM Compatible) w/scanning capabilities. This procurement is subject to the availability of appropriated funds for Fiscal years 1997, 1998, 1999, 2000, 2001, and 2002. The Government reserves the right to terminate the resulting contract due to the lack of appropriated funding at no cost to the government. Delivery shall be made FOB Destination and shall include all packaging costs. Cost-per-copy fee shall include full service maintenance with a maximum telephone response time of four hours. Unit shall perform at a monthly efficiency level of 90 percent. Failure of the unit to achieve a monthly efficiency level of 90 percent shall entitle VA to unilaterally take credit against the monthly billing for each day the equipment is inopetative. If the unit fails to operate at the time of installation, the Government may, at its option, request an immediate replacement. During the contract period, should the repair record of the unit reflect a downtime of 10% or more of the normal working days in any one 30 day period a determination will be made by the Contracting Officer (or his/her authorized representative) to replace the initial unit with a new unit. The responsibility for maintaining the unit furnished under this contract shall be solely that of the contractor. Training shall be provided by the Vendor to the Key Operator and up to four additional employees at the time of installation and on an "as needed" basis within 3-5 working days of such request. This will be a firm fixed price contract. Payment will be made monthly, in arrears, on certified invoices. The system shall be located in Building 145, 5600 W. Dickman Road, Battle Creek, MI. The following incorporated clauses and provisions are those in effect through FAC 90-45 and are applicable to this acquisition. 52.212-1, Instructions to Offerors -- Commercial Items; 52.212-2, Evaluation -- Commercial Items; 52.212-4, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36 Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, 52.225-3, Buy American Act -- Supplies, 52.232-18, Availability of Funds; 52.232-19, Availability of Funds for the Next Fiscal Year; 852.219-70 Commercial Advertising; 852.237-70, Contactor's Responsibilities; 852.270-1, Representatives of Contracting Officers; 52.217-8, Option to Extend Services; and 52.217-9, Option to Extend the Term of the Contract. Attachment No. 1. consists of FAR 52.232-33, Mandatory Information for Electronic Funds Transfer Payment and Attachment No. 2. consists of ACH Vendor/Miscellaneous Payment Enrollment Form. Offerors must include a completed copy of the provisions set forth in FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items; and 52.222-48, Exemption From Application of Service Contract Act Provisions For Contracts For Maintenance, Calibration, and/or Office and Business Equipment-Contractor Certification, with its offer. Copies of the required representations and certifications are available upon request. Original proposals shall be submitted on company letterhead to: Katherine S. Young, Contracting Officer (90C), Department of Veterans Affairs Medical Center, 5600 W. Dickman Road, Battle Creek, Michigan, 49015, no later than 4:30 p.m., local time, May 27, 1997. This is an unrestricted procurement. (0134)

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