Acquisition Management Department, Building 54, National Naval Medical Center, Bethesda, MD 20889-5600

X -- LODGING/MEETING ROOMS SOL N00168-97-Q-2728 DUE 051497 POC Contracting Officer, Sandra A. Musgrove 301/295-6754 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This Solicitation Number N00168-97-Q-2728 is issued as a request for quotations (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #90-46. The standard industrial classification (SIC) code for this acquisition is 7011. The small business size standard if $5,000,000. The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees. The National Naval Medical Center intends to enter into a firm fixed price contract to provide lodging, continental breakfast/beverage/snack, meeting rooms, and audio-visual equipment for 75 participants and instructors for the Naval Medical Information Management Center (NMIMC) MEPRS Training Conference to be held June 6-14, 1997 in San Diego, California. CLIN 0001 -- LODGING -- The contractor shall provide single occupancy rooms as per the following schedule beginning Friday, June 6, 1997 -- 2 rooms; Saturday, June 7, 1997 -- 25 rooms; June 8-12, 1997 -- 75 rooms; June 13-14, 1997 -- 2 rooms. Each room shall be free from any hazards or deficiencies that could adversely affect the personal health or safety of the occupants. CLIN 0002 -- MEALS -- The contractor shall provide continental breakfast set-up in meeting rooms by 7:15 AM daily (assorted juices, baked goods, coffee, decaf and tea) and a 9:45 AM and 2PM beverage and snacks package set-up in meeting rooms. CLIN 0003 -- MEETING ROOMS -- The contractor shall provide 1 meeting room to accomodate 100 person classroom style seating June 9-13, 1997 and 2 separate meeting rooms to accomodate 40 person classroom style seating June 9-13, 1997. Meeting rooms requirements include room rental, reader boards, seating set-up, head table, pad, pencils, mints, registration table with chairs, centerpieces (fresh flowers) water and glasses. CLIN 0004 -- AUDIOVISUAL EQUIPMENT -- The contractor shall provide audiovisual equipment that will be determined at a later date by the Government. Hotel Location/Place of Performance -- The hotel must be located in a convenient location to downtown and should provide shuttle bus service round trip from the San Diego Airport to the hotel. In addition, allowance should be made for local phone calls at no additional cost to the Government. FAR 52.212-1, "Instructions to Offerors-Commercial", is incorporated by reference and applies to this acquisition. FAR 52.212-2, "Evaluation-Commercial Items" applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: technical capability and price. Technical capability is approximately equal to price. Offerors are encouraged to submit, if available, a copy of meeting room floor plans and a copy of meeting room capacity charts. A cost proposal/price quote must include a separate price for each of the CLINS described above. All lodging shall be priced within the current prevailing per diem rates as listed in the Joint Travel Regulations (JTR). Offerors shall include a complete copy of the provision 52.212-3, "Offeror Representations and Certifications -- Commercial Items", with its proposal. FAR 52.212-4, "Contract Terms and Conditions -- Commercial Items" is incorporated by reference and applies to this acquisition and resulting contract. FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (AUG 1996) is incorporated in this contract by reference, however for paragraphs (b) and (c) only the following provisions apply to this acquisition: FAR 52.222-26, Equal Opportunity (E.O. 11246), FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212), FAR 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793), FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), FAR 52.225-3, Buy American Act -- Supplies (41 U.S.C. 10), FAR 52.222-41, Service Contract Act of 1965, As amended (41 U.S.C. 351, et seq). Proposals are due by COB 4:00 PM EST May 14, 1997. Offerors must acquaint themselves with the new regulations concerning Commercial item acquisitions contained in FAR Subpart 12 and must ensure that all Representations and Certifications are executed and returned as called for in this solicitation. All inquiries may be directed to Sandra A. Musgrove at 301/295-6754 or by facsimile to 301/295-0286. (W-132 SN071834) (0132)

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