DIRECTORATE OF CONTRACTING, BLDG 9507 MS 19, BOX 339500, FORT LEWIS WA 98433-9500

V -- PROVIDE MEALS, LODGING AND CONFERENCE FACILITIES FOR THE ROTC EDUCATOR'S CONFERENCE, 7-11 JULY 1997, FORT LEWIS, WASHINGTON SOL DAKF57-97-Q-0226 DUE 051297 POC Purchasing Agent Lou Bell 206-967-2151 ext 239 Fax 206-967-2772 (Site Code DAKF57) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 (based on policies resembling those of the Commercial marketplace), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written quote will not be issued. The Quote number is DAKF57-97-Q-0226 and is issued as a Request For Quotation (RFQ). The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46, FAR, and DFARS. The RFQ is unrestricted (this means that large or small businesses may submit a quote); the SIC Code is 7011 for hotels or motels and the size standard is 5 million. The Contract Line Item Number(s) (CLIN) are as follows: 0001 -- 5 Rooms Single Occupancy 7/7/97; 0002 -- 165 Rooms Single Occupancy 7/8/97; 0003 -- 165 Rooms Single Occupancy 7/9/97; 0004 -- 165 Rooms Single Occupancy 7/10/97; 0005—325 meals consisting of Hor D'oeuvres/Dinner and gratuity. Menu: Baron of beef with accompaniments 7/8/97, (menu is proposed. Submit a sample menu with your quote. Final meal selections will be made prior to contract award of item 0005). 0006 -- 165 American style breakfast meals, including gratuity, 7/9/97; 0007 -- 165 dinners, 7/9/97; 0008 -- 165 American breakfast meals, including gratuity, 7/10/97; 0009 -- 325 dinners, include gratuity, 7/10/97; 0010 -- 165 American breakfast meals, 7/11/97. The above quantities are estimated. The per diem rates are: Pierce -- $60.00 for lodging, $18.00 dinner, and $6.00 breakfast; Thurston -- -$64.00 for lodging, $18.00 dinner, and $6.00 breakfast. Description of minimum technical requirements: The contractor shall furnish facilities, furniture, equipment and supplies, management, supervision, and labor to provide meals, lodging, and accommodations for the Fourth Region (ROTC) Educator's Conference for personnel traveling on Government invitationaltravel orders and active duty military who are in an official travel status. All personnel shall be charged the contractual unit price. Contract period is 7 July through 11 July 1997. Please submit a sample menu of all your meal offerings with your quote. The services provided shall also include: (1) Dining and banquet facilities that are a part of the hotel complex; space for storing luggage for early arrivals and late departures. (2) Subcontracting -- offerors shall identify any subcontracting efforts in their RFQ; (3) Lodging/Meals establishment shall not be located beyond a 30 mile driving radius from the main gate of Fort Lewis, Washington; (4) The Government assumes no liability for damage caused by the persons attending the conference or any other expense incurred by conference attendees (e.g., telephone use charges, movie charges); (5) The contractor's lodging facilities shall extend the same privileges to individuals billeted at Government expense as those extended to other hotel guests, for example, designated non-smoking rooms; wake-up service; telephone Message service within each room; and direct dial telephone with room-to-room capability. (6) Six Conference/banquet rooms shall be provided on site on the following dates: 7/8/97 -- Banquet accommodations to include hor d'oeuvres' style buffet from 5:00 to 11:00 P.M. for 325 conferees plus 25 other attendees. A cashier shall be provided to collect for meals not covered under contract from 6:00 until 7:30 P.M.; 7/9-10/97 -- Space for breakfast buffet from 6:00 A.M. to 8:30 A.M. for 165 conferees and 20 attendees; equal consideration shall be given for participants on low-fat diets; 7/10/97 -- the contractor shall provide a sit-down formal dinner beginning at 7:00 P.M. consisting of two (2) meats, dessert with all the accompaniments and a cashier from 6:00 until 7:30 P.M. Centerpieces shall be provided for tables; Contractor shall also provide a podium; 7/9/97 -- The contractor shall provide dinner vouchers that may be used for dinner menu items and non-alcoholic beverages in any of the hotel's eating establishments from 5:00 P.M. until 11:00 P.M. Dinner vouchers shall also include gratuity. This amount shall not exceed the maximum per diem rate of $18.00 for dinners; 7/11/97 -- The contractor shall provide breakfast vouchers not in excess of per diem amount for breakfast ($6.00) to include gratuity. The vouchers may be used any place meals are served to customers. All breakfast items may be ordered from the breakfast menu including non-alcoholic beverages. A secure room shall be provided on a 24 hour basis from 7/7 through 7/11 for use as a Hotel Operation Center (HOC), including a telephone equipped with unlimited capability for calls within the city and to Fort Lewis; 7/8 through 7/11 97 -- contractor shall provide a welcome area with two (2) tables with chairs in the hotel lobby on a 24 hour per day basis; Break area and restrooms shall be provided in the proximity of the conference/banquet rooms. Provisions 52.212-1, Instructions to Offerors-Commercial Items (there is no addenda to this provision), and 52.212-2, Evaluation Commercial Items apply to this acquisition. Award will be made on the basis of Technical and Price. Relative order of importance: Technical is significantly more important than cost or price. Offerors shall submit their proposal on company letterhead in addition to completed provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, and DFARS 252-212-7000, Offeror Representations and Certifications-Commercial Items. FAR Clause(s) 52.212-4, Contract Terms and Conditions-Commercial Items, and 52.212-5, contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition. The following clauses within 52.212-5(b) are incorporated in this contract by reference as applying to this acquisition; 52.203-6, 52.203-10, 52.219-8, 52.222-26, 52.222-35, 52.222-36, and 52.222-37. DFARS Clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Nov 1995) applies to this acquisition. The following clauses within 252.212-7001(b) are incorporated in this contract by reference as applying to this acquisition: 252-205-7000, 252-225-7036, 252.233-7000, and 252.247-7024. The complete text of all clauses and provisions effective on the date of the latest Federal/Defense Acquisition Circular is also available electronically from the following World Wide Web (WWW) Home Pages. General Services, http://www-far.npr.gov; DOD Electronic Commerce Office, http://www.acq.osd.mil, and Defense Technical Information Center (DTIC), http://www.dtic.dla.mil. Submit proposals on or before 5/12/97, 2:00 PM (PT) and include all required representations and certifications documents. Proposals shall be sent to Directorate of Contracting, Attn: Ms. Lou Bell, Bldg 9507 MS 19, Box 339500, Fort Lewis, WA 98433-9500. For more information regarding this procurement, contact Ms. Lou Bell at (206) 967-2151, extension 239, our fax number is (206) 967-2772. (0114)

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