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COMMERCE BUSINESS DAILY ISSUE OF APRIL 28,1997 PSA#1833Purchase Services Branch, Attn: Code 535.3, Portsmouth Naval Shipyard,
Portsmouth, NH 03801-2590 V -- MOTEL ACCOMMODATIONS-NORFOLK, VA SOL N00102-97-R-6252 DUE 051597
POC Victoria Cook @ Fax #207-438-1251 Copies of the solicitation will
only be provided in response to written or faxed requests received
directly from the requestor. Telephone requests will not be honored.
This is a combined synopsis/solicitation for commercial items prepared
in accordance with the format in Subpart 12.6, as supplemented with
additional information included in this notice. This announcement
constitutes the only solicitation; proposals are being requested and a
written solicitation will not be issued. This solicitation is issued
as a request for proposal (RFP) N00102-97-R-6252. The solicitation
document and incorporated provisions and clauses are those in effect in
Federal Acquisition Circular 90-32, Part 12. The associated standard
industrial classification code is 7011. The small business size
standard is $5,000,000.00. An estimated eight lot(s) will be required
in support of the SSN 708 and SSN 709 for the following estimated
dates: 05/21/97 through 08/08/97 to be located in Norfolk, VA. An
estimated total number of roomdays is 2,751. Estimated check out date
will be 08/09/97. When ACTUAL rooming requirements are received a faxed
copy will be sent to all interested, prospective contractors upon
request. Requests can be faxed to 207-438-1251. SECTION
C-Description/Specifications: Minimum size of room is 196 square feet,
excluding the bathroom/facilities area; Room must provide "Quality of
Life", sanitary, living conditions; Minimum furnishings are one double
bed, two pillows, one blanket, one bedspread, one full dresser, one
comfortable chair, closet or clothes hanging space, a table or desk
suitable for writing, adequate lighting such as one large overhead
light and a table lamp; Private bath with shower, tub, toilet and sink,
a shelf/shelves for toiletries and continuous hot water. To be free of
rust, cracks, etc. in the porcelain and the surrounding area. Ceiling
must be free of damage (cracks, breaks, etc), anti-slip tub/mats;
Clean carpeted room. To be free of insects, dirt, etc. To be shampooed
atleast every 6 months or less and vacuumed by daily housekeeping
services as required; Room must have a clean, sanitary odor; Color TV
in operating condition; All rooms require independently controlled air
conditioning/heat in good working order; All units must be securely
attached to the wall, floor, etc., be clean, electrically safe and
inspected on a regular basis. If it's a wall unit they should have no
draft/gap in the surrounding area where it's installed. Door with chain
lock or dead bolt which must be securely fastened to the wall/door
frame, etc. Minimum change of linen twice a week, or upon each change
of occupancy, whichever comes first; Daily towel (clean towels
provided) and maid/housekeeping service (Rooms must be dusted on a
regular basis or as needed); Twenty-four (24) hour telephone service
with local calls free of charge; Daily mail service; Laundromat or
laundry service available within a "reasonable" walking distance; Ice
machine on premises in operating condition; Adequate, safe parking.
Location of the motel must be within 12 miles traveling the main routes
to the front entrance of the base; Check in time must be no later than
11:00 A.M.; Portsmouth employees are assigned one per room and
afforded access to all hotel facilities as regular guests; Contract is
sales tax exempt. Tax exempt number is 02-83-0038K; Term of contract
in no way will be altered without concurrence of code 535.VC,
Portsmouth Naval Shipyard, with appropriate modification to the
contract; All rooms shall be essentially identical. No gratuities in
the form of room upgrades will be permitted. If an overbooking by a
hotel occurs, upgrades are allowed on a temporary basis; All rooms must
be "efficiency" units to include a complete kitchen with pots, pans,
utensils, etc.; All rooms require a microwave and refrigerator; All
rooms require a smoke detector and/or sprinkler system in operating
condition. A current fire inspection certificate must be posted; All
electrical outlets to be in place and firmly attached to the wall.
Minimum of three groundedoutlet and no use of extension cords to
prevent hazardous safety/fire conditions; SECTION E-Inspection and
Acceptance: Inspection and acceptance of the motel room will be done by
the contract specialist/beach administrator (if required). SECTION
G-Contract Administration Data: Invoices will be paid upon receipt. All
motel contracts are Net 15 days. SECTION H-Special Contract
Requirements: Invoices will be verified by Linda Norris, Code 338 Beach
Administrator; Invoices shall be prepared and submitted in
quadruplicate unless otherwise specified. Invoices shall contain the
following information: contract number, invoice date, description of
service, breakdown of the daily schedule (that is the date, number of
rooms per day, price per room, amount for the individual day, payment
terms and company name); The PNS administrator reserves the right to
"sell back" rooms not being utilized by PNS personnel to the contracted
motel. Otherwise the contracted motel CANNOT utilize these rooms with
other customers other than PNS personnel if the government is paying
for them; Do not invoice for additional rooms until modifications have
been signed and returned to code 660. Invoices must match individual
modifications; Invoices will be forwarded by the PNS administrator for
payment to the Disbursing Officer, code 660, Portsmouth, NH 03804 and
paid on a bimonthly basis. Vendor will maintain for 3 years after
final payment, backup data to their invoices which will include on a
daily basis: date, employees name and room number, number of contracted
rooms not occupied with room number and total house occupancy.
Portsmouth employees assigned to each motel are responsible for all
expenses incurred beyond the scope of the contract, i.e., long distance
phone calls, room service, damages, pets and dependents. Should the
motel agree to provide additional services, the basis thereof and
charges for such services are strictly between the motel and the PNS
employee. Place of delivery and acceptance and FOB point is Norfolk,
VA. The followingprovisions apply: FAR 52.212-1, Instructions to
Offerors-Commercial, applies to this acquisition acquisition; FAR
52.212-2, Evaluation-Commercial Items: it is assumed that each
contractor can accommodate only 1 lot unless otherwise stated. Award of
each lot will be made to the Technically Acceptable Low Offeror; FAR
52.212-3, Offeror Representations and Certifications-Commercial Items
must be included with your offer; FAR 52.212-4, Contract Terms and
Conditions-Commercial Items, apply to this acquisition; FAR 52.212-5,
Contract Terms and Conditions Required to Implement Statutes Or
Executive Order-Commercial Items applies. Insert the following clauses:
52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Special
Disabled and Vietnam Era Veterans, 52.222-36 Affirmative Action for
Handicapped Workers, 52.222-41 Service Contract Act of 1965, as Amended
and 52.222-42 Statement of Equivalent Rates for Federal Hires. Please
request a copy of the schedule when it becomes available by either US
Mail from Portsmouth Naval Shipyard, Attn: Code 535.VC, Portsmouth, NH
03801-2590 or by faxing your request to 207-438-1251. Offers are due
No Later Than 15 MAY 1997 at 3:30pm closing time at Portsmouth Naval
Shipyard, Supply Dept/Purchase div, Bldg. 153, 6th floor, Code 535.VC,
Portsmouth, NH 03801-2590. Point of Contact is Victoria Cook, Contract
Specialist at 207-438-2386. (0114) Loren Data Corp. http://www.ld.com (SYN# 0094 19970428\V-0010.SOL)
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