Oppts Contract Support Group, Environmental Protection Agency, Fairchild Building -- 7th Floor, 499 S. Capitol Street, S.W., Washington, DC 20024

R -- ROUND-TABLE MEETING ON UKRAINIAN ENVIRONMENTAL LEGISLATION SOL U1R003 DUE 042997 POC -- Carleton Myers WEB: NOT AVAILABLE, NOT AVAILABLE. E-MAIL: NOT AVAILABLE, thompson.charles@epamail.epa.gov -- or -- myers.carleton@epamail.epa.gov. The U.S. Environmental Protection Agency is issuing a request for proposal for services to which the Government intends to award a firm fixed price contract using the Simplified Acquisition Procedures of FAR Part 13. The EPA is FACNET certified. Any contractor/vendor able to meet the requirement must demonstrate in writing by closing date. All responsible sources solicited may submit a bid, proposal, or quotation, which shall be considered. Interested person may identify their interest and capability to respond to the requirement or submit proposals. This notice is intended for competitive proposals. The solicitation identifies the office where additional technical information can be obtained or you may E-mail the project officer at thompson.charles@epamail.epa.gov and also cc: myers.carleton@epamail.epa.gov. Award will be made to the firm whose offer provides the greatest value to the Government, price, quality and delivery performance considered. Award may be based on lowest overall evaluated price and other related factors. Firms responding to this synopsis must (1) state whether they are a small or large business based on the size standard; (2) indicate if a small disadvantaged or woman-owned business, 8(a) firm, or a historically black college or university or minority institute (3) provide experience in the form of an outline of previous projects for specific relevant work completed or currently being performed. Two copies of your proposal should be delivered to the following address, (FAX/E-MAIL COPIES WILL NOT BE ACCEPTED): US EPA; 401 M Street, SW; Bid & Proposal Room 300 Fairchild; Mail Code 3803F Washington, DC 20460 Attn: Carleton J. Myers -- Handcarry 499 South Capitol Street, SW Fairchild Building -- Bid & Proposal Room 3rd Floor; Washington, DC Attn: Carleton J. Myers Due Date: April 29, 1997 -- 2:30pm EST (Any proposal received after the due date will not be considered or opened.) STATEMENT OF WORK -- (NO OTHER RFP AVAILABLE). "ROUND-TABLE" ON UKRAINIAN ENVIRONMENTAL LEGISLATION The goal of the Round-Table is to encourage and facilitate the development of enforceable environmental legislation in Ukraine and facilitate cooperation between the Ukrainian industrial sector, legislators, the government and nongovernmental organizations. I. Background A "Round-Table" meeting on Ukrainian environmental legislation was first proposed under the auspices of the Environmental Work Group of the Subcommittee on Sustainable Economic Cooperation of the US-Ukraine Binational Commission in November of 1996. Subsequently, during a January 24, 1997 meeting between representatives of the Ukrainian Ministry for Environmental Protection and Nuclear Safety (MEPNS), the U.S. Agency for International Development (USAID) and EPA, it was proposed that the "Round-Table" focus on three pieces of Ukrainian environmental legislation: 1) the general environmental law, 2) the law on environmental expertise, and 3) the law on waste and hazardous waste. During a February 10, 1997 meeting of the Environment Work Group co-chaired by Ukrainian Minister Yuri Kostenko and EPA Assistant Administrator William Nitze it was agreed that the "Round-Table" should be held in early or mid-May in Pittsburgh where a successful model of industrial restructuring, economic development and environmental improvement could provide the backdrop for a discussion of environmental legislation. It was agreed that testimony from U.S. industry representatives on the anticipated versus actual costs of environmental legislation would be an important message for Ukrainian industry representatives and government officials to hear. The Environment Work Group agreed that the "Round-Table" should focus on Ukraine's general environmental law and the draft laws on waste and hazardous waste. The Environment Work Group agreed that the "Round-Table" should look at successful models of environmental legislation from other Central and Eastern European (CEE) countries with presentations by experts familiar with CEE legislation. In addition, the issue of integration or "harmonization" with the European Union was recognized as a topic the "Round-Table" should address. It is OIA's intention to have the bulk of the conference preparation managed by a highly experienced contractor/facilitator who will work toward creating an environment conducive to open communication, the exchange of information and achieving the goals of the "Round-Table". II. Statement of Work A. Preliminary Work and Small Purchase Management 1. The contractor shall submit a work plan. The work plan should include a description of the tasks to be performed and a detailed budget. 2. The contractor shall be responsible for oversight of deliverables on this small purchase. B. Meeting Preparation The contractor shall: 1 . Prepare, design, and organize, in consultation with EPA, the agenda and format for the Round-Table meeting. The meeting shall address the following issues: a) General principles of environmental law, and general principles of hazardous waste management legislation, and solid waste management legislation, (RCRA, CERCLA) b) How to develop regulations and standards that have a positive impact on the environment and are within the compliance capabilities of Ukrainian industry c) How market mechanisms and economic incentives might be employed in Ukraine d) Lessons from the U.S. experience, what might work in Ukraine, what to avoid e) Successful CEE case studies in waste and hazardous waste legislation f) Models of general environmental legislation that might be applicable to Ukraine g) Harmonization of Ukrainian environmental legislation with EU legislation 2. Identify, in consultation with EPA, and obtain expert presenters and speakers who correspond to the issues on the agenda. At least four and no more than five Ukrainian speakers shall be provided to make presentations from the perspective of the Ministry of Environment, the Parliament the NGO community, and the Industrial sector. The presenters should be selected to represent: a) US lawmakers b) Executive Branch officials (EPA, CEQ) c) U. S. Industry representatives d) CEE experts with experience drafting environmental legislation e) EU experts familiar with CEE and NIS environmental and economic conditions and European environmental legislation f) U.S. NGO experts on CEE/NIS environmental legislation and/or U.S. environmental legislation 3. Provide EPA with abstracts or summaries of the presentations no less than one week before the meeting. 4. Provide, for EPA approval, analysis of options and recommendations for hotel accommodations for "Round-Table" participants, including the availability, costs, and proximity to the EPA-specified site for the meeting. The contractor shall not make site visits without prior written approval from the DOPO. 5. Gather assemble materials from Round-Table presenters and other background materials that have been identified in consultation with EPA and assemble in folders and distribute to all meeting participants at the opening of the "Round-Table". 6. Assure that the meeting facilities contain a sufficient number of chairs and tables for participants and confirm that equipment such as microphone, etc., are functioning properly. 7. Arrange for delivery to and secure storage at the meeting site of two flip chart easels and pads, one overhead projector, and note pads and pens for all workshop participants. 8. Identify and obtain the services of interpreters and the necessary equipment for simultaneous interpretation in English and Ukrainian languages. 9. Arrange and provide transportation for all Ukrainian participants throughout the event, including airport pickup and transportation to and from the participants' hotel. C. At the Round Table Meeting The contractor shall assist with all aspects of the on-site management of the meeting including : 1. Registration of participants and provision of name tags 2. Responding to concerns and questions from participants 3. Serving as an intermediary between participants and the site management 4. Recording the minutes of the meeting. D. After the Meeting The contractor shall provide the DOPO with a complete registration list including the name, organization, phone number, address, and e-mail address (if available) of each participant no later than two weeks after the completion of the meeting. The contractor shall provide a draft text of the proceedings at the same time. After EPA approval, the contractor shall provide a final version of the proceedings. These written materials shall be provided in hard copy and computer diskette in Word Perfect format. E. Visits to Industrial Sites The contractor shall: 1. Provide for EPA approval, analysis of options and recommendations for a one-day tour of industrial sites within the vicinity of the meeting location. The site visits should be scheduled to follow the Round-Table meeting. The contractor shall not make site visits without prior written approval from the DOPO. Industries to be visited should be selected on the basis of their successful records of compliance with environmental legislation and experience in cost savings as a result of greater attention to environmental management. 2. Organize transportation to and from the industrial sites. 3. Provide interpretation services during the site visits. 4. Provide a written summary of the site visits no later than two weeks after the conclusion of the Round-Table meeting. This summary should identify the companies visited, the individuals who participated in the site visit, and any relevant accomplishments of the companies in improved environmental management or compliance with environmental legislation. This summary shall be provided in hard copy and computer diskette in Word Perfect format. F. General Reporting Requirements The contractor shall speak with the Delivery Order Project Officer (DOPO) every week either in person or via telephone to discuss project status. These conversations shall cover current project progress, any problems, workplanning for the next period and any proposed changes in approach or staffing. Copies of all reports and other written deliverables shall be sent to the EPA contact listed below. If oral briefings are scheduled for EPA staff the EPA contact shall be notified in time to attend. All written materials shall, to the extent possible, be double sided copies, and shall be delivered in reusable/recyclable envelops. G. Estimate Level of Effort The Round-Table meeting shall take place in mid-May. The Round-Table meeting shall last two days. The site visits shall last one day. The meeting and site visits shall take place in the Pittsburgh area. The Round Table shall have approximately forty participants, including presenters. (0098)

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