Contracting Office (90C), VA Medical Center, Hampton, Va 23667

70 -- ENCODER COMPUTER SOFTWARE SOL 96-110 DUE 092596 POC Michale Weaver (757) 728-3116 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. This notice is issued as a Request for Quote (RFQ) and will be awarded as a purchase order using the simplified acquisition procedures. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-41. The Standard Industrial Classification Code is 7372 and the small business size standard is $14.5 million. Offers shall be submitted with FOB destination pricing. Contractor shall provide an encoder (computer program software) which allows a coder to enter a diagnosis or procedure and then be prompted to provide additional information from a medical record, such as associated conditions, through a series of choices displayed on the screen until a code is selected. Essential features for the encoder include: (1) ability to purchase five initial software user licenses; (2) software must be Windows NT environment to be utilized on network; (3) software must include ICD-9 and CPT coding books, DRG grouper and optimizer features; (4) on-line coders reference library including Stedman's Medical Dictionary, PDR, Laboratory Values Alert; (5) ''crosswalk'' mechanism, allowing user to easily move from ICD-9 to CPT/HCPCS programs; (6) display screens should be formatted to simulate code workbooks; (7) users must be able to enter the system readily (user friendly); (8) users must be able to access indexes by entering up to three keyterms, entering actual code numbers or entering abbreviations or synonyms; (9) software program must allow display of abbreviated description of codes as they are entered or changed; (10) software program must alert coders to alternate codes, additional required codes, automatic PRO review, etc at the time of code selection to enhance accuracy; (11) users must be able to build individualized coding ''alerts'' specific to the Medical Center; (12) software program must identify coding inconsistencies and inaccuracies; (13) users must be able to define required fields which must contain entries; (14) software features must include automatic resequencing of significant diagnoses and procedures, alternate DXLS and DRG assignments to maximize reimbursement; (15) DRG ''pathway'' mechanism so coder can search record for matching documentation; (16) automatic loading of correct grouper information; (17) automatic update of new, revised codes, coding workshops (clinics); (18) customized physician attestation statement; (19) ability to transfer data to formats such as Lotus 1-2-3 or Excel utilizing ASCHII file layouts; (20) must have capability to interface with DHCP for future growth; (21) must have capability of adding additional software programs to enhance future growth; (22) must include one year of updates and maintenance; (23) maintenance contract must be available for future use; (24) must include two days on-site training of users; (25) must allow for archiving through offloading capabilities through standard network backup procedures to diskettes; and (26) must provide a 1-800 support line for users questions. The following FAR clauses and provisions apply to this RFQ and are incorporated by reference: 52.212-1 Instructions to Offerors--Commercial Items; 52.212-3 Offeror Representations and Certifications--Commercial Items; 52.212-4 Contract Terms and Conditions--Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items. Vendors wishing to respond to RFQ 96-110 should provide a price quote on company letterhead for the requested items showing unit prices, delivery schedule, prompt payment terms, correct remittance address, and a completed copy of FAR Clause 52.212-3. A copy of FAR 52.212-3 will be provided on request. Discussions will be held if necessary. Submit offers to Contracting Officer (90C), VA Medical Center, Building 27, Room 108, Hampton, VA 23667 on or before September 25, 1996 at 4:00 p.m. local time. No oral or faxed offers will be accepted. For information regarding this solicitation contact Michale Weaver at (757) 728-3116, FAX (757) 728-3132. (0248)

Loren Data Corp. http://www.ld.com (SYN# 0287 19960905\70-0006.SOL)