Headquarters, Military Traffic Management Command, MTAQ-AT, Room B24L, 511 Columbia Pike, Falls Church, Virginia 22041-5050

V -- DOD OFFICIAL AND LEISURE TRAVEL SERVICES SOL DAHC22-96-R-XXXX POC Contact Joyce Grudzinski, Contract Specialist, (703) 681-7891, Douglas Packard, Contracting Officer, (703) 681-3515 Announcement of the issuance of a DRAFT solicitation. The Department of Defense is soliciting government and industry comments to a draft solicitation for official and leisure travel services which incorporates the DoD reengineeringtravel system concepts. Under the concept of operations, the objective is for the contractor to provide seamless, integrated travel services that meet the needs of travelers to include operation of a full-service travel entity capable of providing reservations and ticketing for transportation; reservations for rental vehicles, government quarters, hotels, motels; passport service; availability determinations for government quarters and dining facilities; and a should cost estimate for each proposed government travel requirement. The contractor shall provide travel voucher prepara-tion capability, to include trip transportation, lodging and per diem expenses. It must contain logic to allow computation of travel entitlements for privately owned vehicle travel and identify the number of travel days authorized, based on distance traveled, and compare costs mode-to-mode. This information is to be provided through integration of DoD travel and transportation entitlements and locality per diem rates into a single continuous automated data flow. Any software must include interfaces with commercial travel office reservation systems and must have capabilities to store and access policies governing DoD transportation, lodging, and use of government dining facilities. The system must be capable of interfacing with government transportation and billeting reservations systems. For official travel, charge cards, centrally billed accounts, and U.S. Government transportation requests (GTR) are forms of payment that must be accepted by the contractor. Reconciliation of centralized bill accounts and any resultant financial management problems shall be the responsibility of the contractor. Target system is single source data entry with a totally paperless process containing embedded policy compliance checks and internal controls. It must allw DoD organizations to access data and extract specific information. The following will remain government functions: authorizing expenses, approving expenses, final accounting, and random audit. The contractor shall provide to those locations that do not have electronic capabilities travel services through paper processes or other means. The travel services required under the concept of operations pertain to pre-travel, during travel, and post travel phases. The contractor shall provide world-wide 24-hour, 365 day per year Toll-Free HELP phone numbers for enroute itinerary changes and emergency service. For leisure travel, the contractor shall provide a full range of leisure travel services for DoD personnel and eligible patrons located in the applicable DefenseTravel Region. The Draft statement of work is the proposed standard for DoD. Anysubsequent solicitations will define the regions to be covered by each. A pre-solicitation conference is planned. The specific date, and location of the conference and agenda will be includedin the draft solicitation cover letter. Attendance at the pre-solicitation conference is urged. The capacity of the facilities to be used to host the pre-solicitation conference by the Government will be based on the number of contractors indicating their desire to attend. Therefore, it is imperative that each contractor indicate the number of individuals, per company, who will attend. Attendance shall be at the contractor's expense. The draft solicitation will be available electronically through FTP address 192.86.93.250; Outbound/Ctravel; user login is anonymous; user password is the user's e-mail address. Contractors who do not have this capability may request a hard copy of the draft solicitation in writing. Facsimile requests, submitted via (703) 681-5714, are acceptable. Comments/questions may be forwarded the above FTP address, e-mail address grudzinj@baileys-emh5.army.mil, or mailed to the above HQ MTMC address. The anticipated release date of the draft solicitation is on or about but no earlier than 5 December 1995. (0332)

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