Officer in Charge, Fleet and Industrial Supply Center Detachment, Washington, Washington Navy Yard, Bldg. 200, 901 M. Street SE, Washington, DC

70 -- DICTAPHONE, INSTALLATION, TRAINING SOL N00600-95-R-2688 DUE 090495 POC Contract the Bid Room at (202) 433-2920. Fax responses to (202) 433-9569. For additional information contact Colleen Fannin, Code PB2H, Contract Specialist, (202) 433-2137. Contracting Officer: Roscoe W. Crawford, (202) 433-5387. The Fleet and Industrial Supply Center Detachment Washington, DC intends to purchase a dictation system with training and installation. The system shall provide the capability for the transcription to check-in from the transcribe station; to assign jobs from the station; for the transcriptionist to change masks; to flag a job for review from the supervisor; automatic recall; 35-40 hours of storage; more than 16 ports; 5 consoles; ability to assign jobs to the station by station number; user, work, type, record number, job number department or any thereof; telephone interface; reassign a job from the station level; eliminate all audio touch-tone feedback through headset when activating listening, fast forward or rewind or rewind on the foot pedal; must be interchangeable with dictate stations; place job in a pending mode. The system must have the capability to place a job in the pending mode; move to a queued spot within each document; remote transcription station and have the ability to provide user number, work type. record, date and time dictated with length and position. System must provide non-distorted speed control; summary statistics to the transcriptionist; allow a user to check the status of any job; clear ID's that are entered in error and change one if it is mis-entered; volume, tone, speed, and reverse time on the system; control with foot pedal; ability to signal apriority job from station level. The system must provide an end of document mark to be placed from the dictate station as well as for a telephone call-in; insertion or deletion features; retrieval of unfinished reports; show status of current job in progress; adjustable speed control and back up capabilities; show length of document andf job number at station level. System must provide phone service where physicians can dictate from home, office or car; capability of notifying supervisor when the system is nearing capacity; interface with CHCS; training for supervisors; management console for delegation of work; printed summary of input and output from work entered in a 24 hour period; message when a system service has been interrupted; 3 1/2'' floppy disk backup capabilities; capabilty to save all work after a power outage, the UPS must maintain the complete operation of the system for minimum of 10 minutes. The system must be able to operate in temperature ranges from 50 F to 95 F. The recorder must not exceed 5000 BTU's per hour; must include on-site diagnostic terminal for service; management console must not be tied up by service technicians during service calls; must be able to support remote diagnostics which should monitor both internal and external conditions; must be IBM compatible PC workstation with a Intel 80486DX/50HZ processor as a minimum requirement. The console must be able to support keyboard, mouse, or touch screen entry. The system must provide the capability to search for information based on any of the following variable; job number; date dictated; dated transcribed; date completed; name or ID number of originator; input station or channel, record number; work type; status or report, transcriptionist name or ID number or any and all of the above; must provide an audit trail list of all errors from invalid password entry or system problems that can be pulled for training and servicing and be printed daily. The system must have the capability for enhanced data control and access and transcribe station must provide automatic recall. The contractor shall deliver and install to the Patient Administration Department of Naval Hospital, Yokosuka, Japan within 30 days of award. The contractor must provide on-site training to all operators. The contractor must provide service engineer training to one person designated by the Naval Hospital to consist of training at the contractor's site. Training shall consist of same level provided contractor's service engineers. The warranty will be for a 90 day period beginning after the completion of installation and training and training of the Naval Hospital's srvice engineer. Technical support via telephone will be provided by the contractor during local Japan time (0800-1600) at no additional cost to te Naval Hospital for the life of the system. (0191)

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