US Army, Sacramento District, Corps of Engineers, 1325 J Street, Sacramento, California 95814-2922

R -- CONFERENCE COORDINATION, BRAC CONFERENCES - CA, UT, CO, AZ, AND TX SOL DACA05-95-R-0038 DUE 060695 POC Contacts: (916) 557-5220 for recorded ordering info; (916) 557-5240/5248 for problems with orders; fax requests for plan holders lists to (916) 557-7842; fax technical questions to (916) 557-7854. For all other information contact the contract specialist, Tom Hart at (916) 557-5208. The contracting officer for this project is Ronald Miller. The Government plans to acquire an Indefinite Delivery, Indefinite Quantity contract to perform conference coordination. The contract will have a base year and one option year. Each year of the contract will contain optional line items as well as firm line items. The base year and the option year each will have a Not-to-Exceed contract amount of approximately $75,000.00. The office of the Secretary of Defense through the Office of Economic Adjustment (OEA) in cooperation with the Services (Army, Air Force, and Navy) will host a series of conferences in the Fall of 1995 to discuss Base Closure and Realignment Commission actions with the affected community leaders. These conferences will be between two and four days in length with the contractor expected to provide the listed services and tasks described in detail below. Task 1, Logistics: The contractor is responsible for securing a suitable hotel and conference facility and conducting all negotiations with the hotel prior to, during and after the conference. Task 2, Registration: The contractor is responsible for the full range of administrative and registration services including: 2.1 - Establishing a data base of community points of contact, federal officials, military members, and designated others attending the conference as a participant or observer. Task 3, Conference Materials: The contractor is responsible for xeroxing and assembling all conference materials and preparing a conference binder with a uniform look. Task 4, Conference Coordination: The contractor will work with the OEA project manager and OEA contract administrator to ensure a smooth running conference. 4.1 - Contractor will provide OEA with a comprehensive timeline detailing all tasks within 10 days of the signed contract. Task 5, Conference Reports: The contractor will provide summary notes on all general sessions and those break-out sessions as directed by OEA (no more than two break-outs will require notes at one time). 5.1 - Provide OEA with an after-action report within 30 days following the conference. The report will include a compilation of conference critiques, notes on all general sessions and those breakouts directed by OEA, and a detailed accounting of conference expenses. 5.2 - Reproduce and mail to all conference registrants an edited version (accomplished by OEA) of the notes on all conference sessions. The acquisition method is negotiated procurement. Evaluation by the Government will result in selection of firm that represents the best advantage to the Government. All responsible sources may submit a proposal which will be considered by the agency. This acquisition is UNRESTRICTED. (0107)

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