SOLICITATION NOTICE
J -- LOU Refurbish AHU
- Notice Date
- 6/8/2026 11:58:42 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 238220
— Plumbing, Heating, and Air-Conditioning Contractors
- Contracting Office
- 249-NETWORK CONTRACT OFFICE 9 (36C249) MURFREESBORO TN 37129 USA
- ZIP Code
- 37129
- Solicitation Number
- 36C24926Q0231
- Response Due
- 6/18/2026 9:00:00 AM
- Archive Date
- 07/18/2026
- Point of Contact
- diane.ziegler@va.gov, Diane Ziegler, Phone: 615-225-6479
- E-Mail Address
-
diane.ziegler@va.gov
(diane.ziegler@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business Set Aside
- Awardee
- null
- Description
- The purpose of this amendment is to post Questions and Answers to Solicitation 36C24926Q0231 LOU AHU Refurbish Questions and Answers 36C24926Q0231 LOU AHU Refurbish Questions - Will a site visit be scheduled for this project? ANSWER: Yes, we need a site visit for this project. Please email Adam.Quintel@va.gov and Matthew.Stevens@va.gov to schedule a site visit. Question: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number? ANSWER: This is a new contract Question (REFERENCE SOW 1.1.1-.1.1.5) It says to replace the DX coil with a new replacement to match the existing.-We need the size and the specification of the existing in order to match this. ANSWER: This can be obtained during the site visit. Question (REFERENCE SOW 1.1.1-.1.1.5) It says to replace the Chilled Water coil with a new one to match the existing.- We need the size and the specification of the existing in order to match this. ANSWER: See #3 Question (REFERENCE SOW 1.2.1-.1.2.9) Define what parts of the AHU are to receive this coating system, is it just the drain pans? ANSWER: Site visit Question (REFERENCE SOW 1.2.1-.1.2.9) Is there a specification for the coating system? ANSWER: Site visit Question (REFERENCE SOW 1.2.1-.1.2.9) What company has the VA used for specialty coatings at this facility for this equipment? Does the Superintendent need to be directly employed by the Prime Contractor? ANSWER: site visit Question: What are the required working hours for this project? Nights, weekends, or normal business hours? ANSWER: Weekends and nights Question: Must the Superintendent be on site at all times while work is commencing? ANSWER: Site visit Question: Does the SSHO (Site Safety Health Officer) need to be directly employed by the Prime Contractor? ANSWER: Site visit Question: Must the SSHO be on site at all times while work is commencing? ANSWER: Site visit Question: Can the Superintendent & SSHO be a dual-hatted individual assuming that individual is qualified for both roles? ANSWER: Site visit Question: Are there any other mandatory on-site roles required in this contract? ANSWER: Site visit Question: When does the VA expect the project to start following the award? ANSWER: Site visit Question: Are there any concerns for Asbestos Containing Material or Lead in the areas being worked in? ANSWER: Site visit Question: Are there any ICRA requirements for this project? ANSWER: Site visit Question: Is this contract Tax Exempt? ANSWER: Yes Question: Please confirm that and all Basis of Design items and materials that the VA has satisfied all Buy American Waivers, if applicable, and sole source requirements as needed. Please provide us any Buy American Act Waivers that would be provided under this contract. This is not currently in the plans, documents, or specifications. ANSWER: Site visit Question: Will the VA pay for the engineering and design submittals, as well as all applicable deposits required by various manufacturers to put equipment into design and/or production? ANSWER: Site visit Question: Is the new VA memorandum on bolts for steam and hot water systems applicable to this project? To our understanding A307 bolts are no longer allowed. ANSWER: Site visit Question: Tax Exemption: Is this project sales tax-exempt? If so, can the government provide a tax exemption certificate for materials purchased? ANSWER: See Question 17 Question: Notice to Proceed (NTP): How soon after a contract award is the NTP expected to be issued? ANSWER: Once the order is awarded, there is no need for a NTP. Question: Submittal Platform: Will the VA accept the use of Procore software or equivalent as the primary submittal platform? ANSWER: No, see ADDENDUM to FAR 52.212-1 for submittal information. Question: Payment for Stored Materials: Will payment applications for materials stored on-site or in a bonded warehouse be approved? ANSWER: No. Question: Bid Hold Period: Will the government consider reducing the bid hold period to 90 days due to current inflation risks? ANSWER: No. Question: Economic Price Adjustment Clause: Will the government include an Economic Price Adjustment Clause in the contract to address price fluctuations in materials? ANSWER: No. Question: SSHO and Superintendent Roles: Can the SSHO, QCM and superintendent positions be fulfilled by the same individual, provided qualifications are met? If not, can the superintendent double as the SSHO? ANSWER: Site visit Question: Scheduling Consultant: Is an external scheduling consultant required, or can scheduling duties be handled in-house by a qualified team member? ANSWER: Site visit Question: Temporary Facilities: Are contractors required to provide a temporary site office or trailer, or will space be allocated within the existing facility? ANSWER: Site visit Question: Parking and Staging: Will there be designated parking and staging area for contractor personnel? ANSWER: Site visit Question: How many parking spaces will be provided if there is on-site parking? ANSWER: Site visit Question: Site Access and Badging: Will the government provide a detailed badging and access protocol for contractor personnel? ANSWER: Site visit Question: Fire Watch: If impairments to fire alarm systems exceed four hours, will the VA provide support for fire watch personnel, or is the contractor solely responsible? ANSWER: Site visit Question: Environmental Protection Plan: Are there specific templates or guidelines required for the Environmental Protection Plan, or is a contractor-developed plan sufficient? ANSWER: Site visit Question: Infection Control: What are the ICRA requirements? Please confirm modular walls (such as STARC) are allowed for ICRA. ANSWER: Site visit Question: As-Built Drawings: Are as-built drawings available for existing conditions, or will the contractor need to verify all dimensions on-site? ANSWER: Site visit Question: For AHU 43: What are the exact dimensions and specifications for the existing DX coil and chilled water coil to be replaced? ANSWER: Site visit Question: The SOW states refrigeration removal by others, who is handling the refrigeration removal. Will it be completed before contractor mobilization? ANSWER: Site visit Question: Beyond AHU 23 are there any coil replacements or major component replacements expected on the other 7 units? ANSWER: Site visit Question: What are the working hours? Can this work be performed during regular working hours? ANSWER: Site visit Question: How long can each AHU be taken offline? Can more than one unit be repaired at a time? ANSWER: Site visit
- Web Link
-
SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/cad902c7ed504459bd47f152fa9267dc/view)
- Place of Performance
- Address: Robley Rex VA Medical Center 800 Zorn Ave, Louisville 40206
- Zip Code: 40206
- Zip Code: 40206
- Record
- SN07843363-F 20260610/260608230041 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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