Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF MAY 02, 2026 SAM #8923
SOURCES SOUGHT

65 -- Supply - Pyxis Expansion Project - VISN 23

Notice Date

4/30/2026 6:52:39 AM
 

Notice Type

Sources Sought
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

NETWORK CONTRACT OFFICE 23 (36C263) Saint Paul MN 55101 USA
 

ZIP Code

55101
 

Solicitation Number

36C26326Q0601
 

Response Due

5/15/2026 9:00:00 AM
 

Archive Date

06/14/2026
 

Point of Contact

Michael Wicht, Contract Specialist, Phone: 4029963630
 

E-Mail Address

michael.wicht@va.gov
(michael.wicht@va.gov)
 

Awardee

null
 

Description

Statement of Work Contents A. Project Title 3 B. Procurement Type 3 C. Introduction 3 D. Background 3 E. Scope 3 F. Place of Performance 3 G. Period of Performance 4 H. Point of Contacts 4 I. Salient Characteristics 4 J. Equipment Changes 11 K. Security 11 L. Network and Hardware 12 M. Electrical/Power 13 N. Implementation/Project Management 13 O. Installation and De-Installation 14 P. Check In/Out and Removeable Media Scanning 15 Q. Manuals, Release Notes and Service Bulletins 16 R. Disinfecting Instructions 16 S. Training 16 T. Telephone and Online Support and Technical Consultation 17 U. Response Time 17 V. System Uptime 18 W. Service Reports and Electronic Service Log 18 X. Product Modifications, Removal or Recall 18 Y. Delivery, Shipping and Materials Requirements 19 Z. Disposal of Waste and Job Site Cleanup 19 AA. Inspection and Acceptance 20 AB. Warranty 20 AC. Invoicing 20 AD. Order of Precedence 21 A. Project Title FY26 VISN 23 BD Pyxis Expansion Upgrade B. Procurement Type Sole Source C. Introduction VA Midwest Healthcare Network (VISN 23) has existing BD Pyxis equipment and software that need to be expanded and upgraded. VHA Directive 1195, ""High-Alert Medications,"" published on October 18, 2024, mandates that VA medical facilities implement strict safety protocols for high-alert medications to minimize errors. Facilities must comply with these requirements within 24 months of the publication date (by October 2026), with quarterly progress updates required. BD Pyxis is a widely used, automated medication dispensing system (cabinet) designed to manage, store, and dispense medications safely and securely at VA healthcare facilities. It streamlines workflows for clinicians by ensuring accurate, real-time medication access, reducing errors, enhancing security for controlled substances, and improving inventory management. D. Background Purchase of BD Pyxis Automated Dispensing Cabinets (ADCs) is required to meet the mandatory safety, security, and workflow standards for high alert medication management established in VHA Directive 1195. The directive explicitly identifies Pyxis as an approved ADC manufacturer and defines ADCs as the required storage method for all high alert medications located outside the pharmacy. It mandates that facilities utilize ADCs with capabilities including secure, locked and lidded storage, barcode based stocking verification, tall man lettering display, medication profiling with patient ADT integration, high alert medication identification, blind count functionality, and support for required quarterly discrepancy, override, and inventory reconciliation reports. These features are necessary to comply with Appendix C requirements for ADC configuration and oversight, as well as Appendix D national risk mitigation strategies. Additionally, facility leadership is required to evaluate ADC placement and expand dispensing capacity to ensure appropriate access and compliance with mandated high alert medication safety processes. BD Pyxis systems meet all required technical, security, and reporting capabilities outlined in VHA Directive 1195, making procurement essential for compliance and for the safe administration, storage, and control of high alert medications. E. Scope The Contractor shall include all licensing, software, hardware, mounting solutions, labor, materials, tools, parts, equipment, associated components, de-installation, installation, training, technical support, maintenance, repair and project management services (including travel and expenses) required to expand and upgrade existing BD Pyxis products at the VISN 23 facilities: Minneapolis and Omaha. F. Place of Performance The VISN 23 facilities and addresses are outlined in the table below: Site Address 618-MIN, Minneapolis, MN 1 Veterans Dr, Minneapolis, MN 55417 636-NWI/OMA, Nebraska Western Iowa, Omaha, NE 4101 Woolworth Ave, Omaha, NE 68105 G. Period of Performance Overall period for performance for the project shall be negotiated with the contractor. Facilities must comply with VHA Directive 1195 requirements by October 2026, so all products shall be installed, operating per OEM specifications and activated (live) before that deadline. H. Point of Contacts The COR shall confirm and provide an updated list of facility Point of Contacts (POCs) to the Contractor after award. The Contractor shall work with facility POC(s) to get additional facility POC(s) as needed. I. Salient Characteristics The Contractor shall provide/comply with the following requirements: Item # Description/Part Number Qty MIN-Minneapolis 1 139402-01 Dispensing Freight Fee (Federa 39 2 137676-01 PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: 2D 1 3 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: 2F 1 4 137556-01 PyxisES Ref 5CF, LHG-6 Std Bin, Proposed Location: 3R 1 5 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S, Proposed Location: 3V 1 6 137557-01 PyxisES Ref 13CF, LHG-15 Std B, Proposed Location: 4D 1 7 137557-01 PyxisES Ref 13CF, LHG-15 Std B, Proposed Location: 4D 1 8 137549-01 PyxisES Ref 13CF, RHG-15 Std B, Proposed Location: 4E 1 9 137557-01 PyxisES Ref 13CF, LHG-15 Std B, Proposed Location: 4E 1 10 137549-01 PyxisES Ref 13CF, RHG-15 Std B, Proposed Location: 4F 1 11 137557-01 PyxisES Ref 13CF, LHG-15 Std B, Proposed Location: 4F 1 12 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S, Proposed Location: ADS 1 13 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: Albert Lee 1 14 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: CRRC 1 15 137558-01 PyxisES Ref 13CF, LHG-3Deep,9S, Proposed Location: Chip Falls 1 16 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S, Proposed Location: Dialysis 1 17 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: Ely 1 18 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: HBPC 1 19 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: Hayward 1 20 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S, Proposed Location: Hibbing 1 21 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S, Proposed Location: MH 1 22 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: Mankato 1 23 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: Maplewood 3 24 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S, Proposed Location: NWM 1 25 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: Neuro 1 26 137556-01 PyxisES Ref 5CF, LHG-6 Std Bin, Proposed Location: OCC-Health 1 27 137558-01 PyxisES Ref 13CF, LHG-3Deep,9S, Proposed Location: OR-Anesth 1 28 137547-01 PyxisES Ref 5CF, RHG-3 Std Bin, Proposed Location: PACU1 1 29 137556-01 PyxisES Ref 5CF, LHG-6 Std Bin, Proposed Location: RAD ONC 1 30 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: Rice Lake 1 31 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: Rochester 2 32 137556-01 PyxisES Ref 5CF, LHG-6 Std Bin, Proposed Location: SCI-CL 1 33 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S, Proposed Location: Shakopee 1 34 137548-01 PyxisES Ref 5CF, RHG-6 Std Bin, Proposed Location: St. James 1 35 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S, Proposed Location: Twin Ports 1 36 137681-01 PyxisES Ref 5CF, LHG-9 Std Bin, Proposed Location: Urology 1 37 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S, Proposed Location: Women's 1 38 136276-02 MEDICATION LABEL MODULE 30 39 139402-01 Dispensing Freight Fee (Federa 34 40 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: 2D 1 41 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: 2F 1 42 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: 3R 1 43 MESR2B--0H--0N2U0M0B0V MEDSTATION,ES,MAIN,2DR, Proposed Location: 3V 1 44 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: 4D 1 45 MESR0B--0H--0N0U0M0B0V MEDSTATION,ES,MAIN,0DR, Proposed Location: 4D 1 46 MESR6B-P0H--0N0U0M0B6V MEDSTATION,ES,MAIN,6DR,MLM, Proposed Location: 4E 1 47 MESR0B--0H--0N0U0M0B0V MEDSTATION,ES,MAIN,0DR, Proposed Location: 4E 1 48 MESR0B--0H--0N0U0M0B0V MEDSTATION,ES,MAIN,0DR, Proposed Location: 4F 1 49 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: 4F 1 50 MESR6B-P0H--0N1U0M0B5V MEDSTATION,ES,MAIN,6DR,MLM, Proposed Location: Albert Lee 1 51 135291-01 Profile Upgrade for Medstation, Proposed Location: BRONCH SN 16230658 1 52 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: CRRC 1 53 MES-D--T0B---------- CII Safe ES,MAIN,DBL,0 CUBIE BAY, Proposed Location: CW3895891 1 54 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Chip Falls 1 55 RRM----------------- MED,RM,SLIMLINE,12FT, Proposed Location: Dental 1 56 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Dental 1 57 135291-01 Profile Upgrade for Medstation, Proposed Location: EDUCATION SN 16295782 1 58 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Ely 1 59 MESR2B--0H--0N2U0M0B0V MEDSTATION,ES,MAIN,2DR, Proposed Location: ENT 1 60 135291-01 Profile Upgrade for Medstation, Proposed Location: GI1 SN 16230653 1 61 135291-01 Profile Upgrade for Medstation, Proposed Location: GI2 SN 16230652 1 62 135291-01 Profile Upgrade for Medstation, Proposed Location: GI3 SN 16230654 1 63 135291-01 Profile Upgrade for Medstation, Proposed Location: GI4 SN 16230655 1 64 135291-01 Profile Upgrade for Medstation, Proposed Location: GI5 SN 16230651 1 65 135291-01 Profile Upgrade for Medstation, Proposed Location: GI6 SN 16230656 1 66 MESR6B--0H--0N5U0M0B1V MEDSTATION,ES,MAIN,6DR, Proposed Location: HBPC 1 67 RRM----------------- MED,RM,SLIMLINE,12FT, Proposed Location: HEMONC 1 68 AES-S--------------- MEDSTATION,ES,AUX,TOWER,SC, Proposed Location: HEMONC 1 69 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Hayward 1 70 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Hibbing 1 71 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: IR-RAD 1 72 MESRS---1B---------- MEDSTATION ES TOWER,1HH,1FH, Proposed Location: MRI 1 73 RRM----------------- MED,RM,SLIMLINE,12FT, Proposed Location: Main CORE OR 1 74 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Mankato 1 75 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Maplewood 3 76 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: NWM 1 77 MESR2B-P0H--0N2U0M0B0V MEDSTATION,ES,MAIN,2DR,MLM, Proposed Location: New RAD 1Q 1 78 AES-S--------------- MEDSTATION,ES,AUX,TOWER,SC, Proposed Location: New RAD 1Q 1 79 MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR, Proposed Location: RAD ONC 1 80 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Rice Lake 1 81 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Rochester 2 82 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Shakopee 1 83 RRM----------------- MED,RM,SLIMLINE,12FT, Proposed Location: Specialty-CL 1 84 MESR6B--0H--0N5U0M0B1V MEDSTATION,ES,MAIN,6DR, Proposed Location: St. James 1 85 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Twin Ports 1 86 MESR6B--0H--0N6U0M0B0V MEDSTATION,ES,MAIN,6DR, Proposed Location: Urology 1 NWI/OMA- Nebraska Western Iowa /Omaha 87 139402-01, Dispensing Freight Fee (Federa 9 88 MESRS---1B----------, MEDSTATION ES, TOWER,1HH,1FH, Proposed Location: Cath Lab A 1 89 MESRS---1B----------, MEDSTATION ES, TOWER,1HH,1FH, Proposed Location: Cath Lab B 1 90 AES-S---------------, MEDSTATION,ES,AUX,TOWER,, SC, Proposed Location: ER 1 91 MES----S--1A1N0P3M0B, PYXIS ANESTHESIA SYSTEM, ES, Proposed Location: GI-1 1 92 MES----S--1A1N0P3M0B, PYXIS ANESTHESIA SYSTEM, ES, Proposed Location: GI-2 1 93 MES----S--1A1N0P3M0B, PYXIS ANESTHESIA SYSTEM. ES, Proposed Location: GI-3 1 94 MESR2B--0H--0N1U1M0B0V, MEDSTATION,ES,MAIN,2DR, Proposed Location: Nuclear Med 1 95 MESR2B--0H--0N1U1M0B0V, MEDSTATION,ES,MAIN,2DR, Proposed Location: Pain Clinic 1 96 MESR2B--0H--0N1U1M0B0V, MEDSTATION,ES,MAIN,2DR, Proposed Location: Radiology 1 97 139402-01, Dispensing Freight Fee (Federa 15 98 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: Blue Clinic 1 99 137549-01, PyxisES Ref 13CF, RHG-15 Std B, Proposed Location: ER 1 100 137550-01, PyxisES Ref 13CF,, RHG-3Deep,9S, Proposed Location: GRI-SE 1 101 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: Gold Clinic 1 102 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: Green Clinic 1 1 103 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Green Clinic 2 1 104 137550-01, PyxisES Ref 13CF,, RHG-3Deep,9S, Proposed Location: North Platte 1 105 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: Orange Clinic 1 106 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: P/6CLC 1 107 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: PICU 1 108 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: Red Clinic 1 109 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: Sarpy County Eye 1 110 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: Specialty 1 111 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: Women's 1 112 137676-01, PyxisES Ref 5CF, RHG-9 Std Bin, Proposed Location: Yellow Clinc 1 113 134754-02, Codonics SLS AT site lic, w/ s 1 114 137586-02, CODONICS SLS 550I PRINTER, W/SU, Proposed Location: GI-1 1 115 134208-01, KIT MOUNTING ARM, Proposed Location: GI-1 1 116 137586-02, CODONICS SLS 550I PRINTER, W/SU, Proposed Location: GI-2 1 117 134208-01, KIT MOUNTING ARM, Proposed Location: GI-2 1 118 137586-02, CODONICS SLS 550I PRINTER, W/SU, Proposed Location: GI-3 1 119 134208-01, KIT MOUNTING ARM, Proposed Location: GI-3 1 120 134755-02, Codonics SLS AT single lic, w/, Proposed Location: OR-1 MAIN 1 121 134755-02, Codonics SLS AT single lic, w/, Proposed Location: OR-2 MAIN 1 122 134755-02, Codonics SLS AT single lic, w/, Proposed Location: OR-3 MAIN 1 123 134755-02, Codonics SLS AT single lic, w/, Proposed Location: OR-4 MAIN 1 124 134755-02, Codonics SLS AT single lic, w/, Proposed Location: OR-5 MAIN 1 125 134755-02, Codonics SLS AT single lic, w/, Proposed Location: OR-6 MAIN 1 126 134755-02, Codonics SLS AT single lic, w/, Proposed Locatioin: OR-7 MAIN 1 Brief Description of Service Period of Performance MIN-Minneapolis, 1 year support 1 year OMA-Omaha, 1 year support 1 year Comply with VHA Directive 1195, ""High-Alert Medications,"" published on October 18, 2024: Confirm current inventory and OS/app versions with site POC s at all VISN 23 sites prior to shipping any products and materials. Develop site-level schedules to avoid clinic disruption. Minimize clinical downtime with phased scheduling and rollback contingencies. Delineate and coordinate any pre-work, space modifications and infrastructure changes required to support the upgrade at each facility, including but not limited to additional network jacks and power requirements. Communicate and coordinate in advance to the COR and facility POC(s) any third-party equipment, software, services that are needed to implement the upgrade solution at each facility, but are not provided by the Contractor, so VA can plan and coordinate to procure any items needed separately. Document configuration baselines, hardening, and acceptance testing for regulatory readiness. Validate clinical workflows (data acquisition, analysis, export, network connectivity, EMR/PACS integration) remain unchanged or improved post upgrade. Upon completion of any upgrades and installations, the Contractor shall test the system to ensure it is fully functional in accordance with the manufacturer specifications. Provide SOPs, checklists, job aids and short user orientation for clinical staff and superusers. The BD PyxisES Refrigerator shall comply with the following requirements: When solution is paired with BD Pyxis ES system software v1.6 shall enable secure, single-line item access for high-risk, high-value, and patient-specific refrigerated medications. Solution shall be CDC-compliant medical-grade refrigerator. Solution shall manage single line item. Solutions shall manage bulk refrigerated meds to help reduce inefficiencies and waste. Solution shall provide increased utilization visibility. Solution shall have the ability to include secure-access drawers. Solution shall meet state, federal, and safety organization guidelines. Solutions shall integrate with other BD MMS product offerings. Solution shall have clear, secure locking bins. Secure, locking bins shall light up and unlock when accessed via the Pyxis MedStation ES. Solutions shall be connected via Ethernet cable. Solution shall be able to automatically record/report temperature. The BD Pyxis ES System shall comply with the following requirements: Shall have multiple, configurable lidded pocket sizes increase secure storage capacity all medications - including larger medications and IVs - while maintaining dispensing efficiency for users. Pockets shall be reconfigured in a drawer by the customer without Vendor support. System s ability to restrict access to only one medication at a time during the remove and refill process shall be described. Main unit of the station shall contain locked & covered drawers which have a capacity of at least 60 different types of medications. Shall have the flexibility to reconfigure secure storage spaces to accommodate changing medication requirements within minutes and at zero additional cost. Shall have simple, reliable, flexible Pyxis MiniDrawers efficiently dispense drugs in smaller increment doses for greater control and safety. Contractor shall prevent the inadvertent loading of unsafe medications within selected Pyxis MedStation. Shall allow a nurse to queue meds or document medication waste from patient room- or any computer- via a fully web-accessible system. Shall allow remote dose request via web-accessible system for patient-specific doses not residing in ADM. Shall print patient dose-specific label for med removed from MedStation, as configured by Pharmacy. Shall locate medications not available at current station to support rapid medication access and timely administration of therapy. Shall support dispensing of items consisting of multiple medications or Component. Shall allow removal of a partial dose from a multi-dose container, minimizing waste and associated costs. Shall allow reallocation of medications between stations to support availability and reduce waste. Shall identify least removed medications at each station to optimize inventory. Shall have an Integrated Medication Label Printer. Shall describe single-Dose dispensing of Narcotics handling. Shall have Bio ID technology that allows scanning fingerprints in multiple planes. Narcotic vault shall expect and track inventory that is returned from your ADC. Shall be able to reconcile controlled substances dispensed to cabinets. System shall have narcotic waste process and options at the ADM and away from the ADM. System shall proactively warn the nurse that he/she has unaccounted for waste when the nurse logs into the system. Nurse shall be able to waste a medication at an ADM location different than where dispensed the medication. The drug information on the cabinets shall have the ability to be printed on network printers. Shall provide barcode scan verification of every dose leaving the Pharmacy that can be barcoded. System shall be capable of managing 100% of medications, utilizing Patient Specific Bins. Cabinet shall have the ability to extract and update patient information from hospital information systems on a real time basis. Shall have the ability to turn patient profile functionality on or off per unit-based cabinet. Shall have multiple drawer configurations. Configuration capacities include: Refrigerated product dispensing Controlled substance dispensing, wastage and return Single-use dispensing, tamper-free drawers Cabinet shall have the ability to automatically log the user off after a user-defined period of time. If a bin fails or jams, it should not affect the function of the other bins. Describe the notification and system response to jammed bins. Shall provide override features for the patient profile globally and per drug. Shall store bulk items on shelves and items in secure pharmacy bins in the same cabinet footprint. Cabinet shall have the ability to obtain several different medications at the same time from a single drawer location. Cabinet shall be able to return without an External Return Bin. Shall identify medications that have expired. Shall track any medication removal that varies from the ordered dose and undocumented wastes outstanding. System shall be able to inventory controlled medications that have been accessed since the prior inventory count. Stock out and critical low monitoring shall be available via a web based application. Shall print to a network printer from both the server and station. System shall allow users to use a touch screen, keyboard and touchpad for navigation. System shall inform user when removing a medication greater or less than the ordered quantity. Brand and generic medication names shall be available on the system. Shall allow for greater security without decreasing capacity. System shall match and report on medication dispense and administration times. Shall support IPsec encryption. The BD Pyxis ES Server shall comply with the following requirements: Shall run in a virtual environment. System management shall be available via a web-based application. Concurrent users shall have access the system at the same time. Shall allow management of users for all facilities from one database. Describe if users can be assigned different privileges for each facility from one system. Shall allow definition of user roles for all facilities from one database. Describe the configurability of user roles. The system shall allow new and terminated users to be managed through the IT user management system (i.e. integration with Active Directory). Shall support multiple Active Directory domains. Shall allow management of one formulary for all facilities from one database. Describe if formularies be configured by each facility. Shall integrate with multiple Pharmacy Information Systems. Shall allow automated formulary updates from the pharmacy information system. Shall be able to view system changes across facilities. Shall support IPsec network encryption. J. Equipment Changes Equipment may be deleted from this agreement if replaced or ""in excess"" during the period of this contract at the discretion of the CO. New equipment may be added as needed at the discretion of the CO. Deleted equipment will be credited in the full amount if deleted before any scheduled maintenance has been performed on it. The Government reserves the right to purchase additional equipment not contained within this agreement as well as delete existing items upon the approval of the CO. The agreement shall be updated with the addition of new equipment and existing items that are taken out of service shall be deleted upon contract renewal and upon request. Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COR, (in writing), of the existence of the development of any defects in, or modifications required to, the scheduled equipment/services which the contractor considers he/she is not responsible for under the terms of the contract. Contactor shall furnish the COR with a written estimate of the cost to make necessary modifications. Any additional charges claimed will be approved by the CO via the COR before delivery/service is completed. K. Security The Contractor shall comply with all VHA security protocols, procedures and requirements of the VA s Office of Information Technology including filling out and providing all necessary forms upon request within ten (10) days from receipt from the VA: Any connections to the VA OI&T network shall be compliant with VA Directive 6500 and 6550. The Contractor shall complete and return separate 6550 forms with accurate information for the equipment and software. Additionally, the Contractor shall provide each product s MDS2 and a diagram of data flow for each product. Any offsite server or network maintenance or support provided by the Contractor can only be done via VPN access after the Contractor has obtained the Site-to-Site (S2S) VPN access from the VA. A Business Associates Agreement (BAA) and Memorandum of Site Site-to-Site Understanding/Interconnection Security Agreement (MOU/ISA) may be required. The Contractor shall complete and return BAA forms for the equipment. The Contractor shall have an active MOU-ISA in place, or the Contractor shall work with VA to get an MOU-ISA in place within 6 months of award if determined beneficial. If applicable, the equipment software shall be approved in the Office of Information Technology s Technical Resource Manual (TRM) or the Contractor shall be willing to gain approval in TRM. The equipment shall be FIPS 140-2 or FIPS 140-3 compliant. The Contractor will identify the certificate number for FIPS compliance. The medical equipment covered by this contract may contain electronic patient health information (EPHI). The Contractor shall not remove/copy/delete any of the EPHI. If a computer hard drive needs to be replaced, the old hard drive must be turned-in to VA Biomed and Logistics POC(s) to follow proper procedures for decommissioning and destruction. The Contractor will not receive compensation for the hard drive. Other equipment, for example printers, may need to be scrubbed if they can contain VA/Patient information and data via their USB, SD or other type of memory card and will remain in the possession of the VA. If a cloud service Platform as a Service (PaaS), Cloud Instance or Software as a Service (SaaS) is selected as part of the project to include providing software patches, please review and reference VA Directive 6517 Cloud Computing Services and follow VA Enterprise Cloud Solution Intake processes. The Contractors shall allow for SMAK installation on all endpoint and server-based equipment. SMAK-AM = System Monitoring and Accountability Knowledge AntiMalware (SMAK-AM) toolset. The Contractor shall supply all MAC addresses for networked devices at least one week prior to delivery of equipment. L. Network and Hardware The Contractor solution shall be compatible and comply with the following requirements. Anything required for the solution outside of these general requirements will need to be included in the quote from the vendor. Site specific servers will be hosted on VISN 23 s existing Virtual Infrastructure platform. Virtual servers are presented with a standard virtual hardware environment running on our Nutanix HCI system running the Acropolis hypervisor. At this time, VMWare OVA/VMDK packages are supported, Hyper-V packages are not supported. This environment provides a standard intel-compatible virtual server environment meeting the virtual hardware specifications required by the software being installed. All virtual servers are archived on a nightly basis by the Nutanix system. VA shall provide Windows Server 2019 or currently supported operating system (OS). VA shall provide Microsoft SQL 2019 or currently supported database management system. Describe whether the system can integrate with Active Directory or LDAP or Single Sign-on (SSO) with Active Directory. Provide a network topology infrastructure. Workstations must be from a major brand manufacturer (Dell, HP, etc.) and must include the following: Current Trusted Platform Module (TPM) chip. Solid state drive for the Operating System. Applications and Data may be stored on additional standard or solid-state drives as needed; solid state drives are preferred. Ability to encrypt drives for security. Contractor s recommended quantity of RAM per software application specifications. The Contractor shall allow for additional data storage quantity if desired by the site. Currently supported operating system, preferably Win11 or most recent release. If Win11 is not supported, then preferably Windows 10 Enterprise Long-Term Support Channel build 1809, 21H2 or most recent release. If a Long-Term Support Channel build cannot be supplied, the Contractor must supply OS upgrades at no additional charge prior to currently installed OS reaching End of Support for the full term of the warranty or contract support coverage. Current generation CPU, Intel preferred. Processor shall be I5 equivalent or greater. Display should be 2a4 class non-glare, and support at least FHD resolution (1920x1080) unless otherwise stated. All hardware or software login credentials must be documented and supplied. Contractor shall not apply OEM Group policies on the computers. M. Electrical/Power The components shall use existing electrical services of VA facilities and operate with a line of power of 120 Volts AC and current draw less than 20 Amps. N. Implementation/Project Management The Contractor shall provide implementation and project management services as part of the upgrade solution purchase. Implementation and Project Management Services shall include, but are not limited to: A project manager. A Contractor Project Management Plan (CPMP) that lays out the Contractor s approach, timeline, and tools to be used in execution of the contract. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests. The initial baseline CPMP shall be concurred upon and updated with the COR and facility POC(s). The Contractor shall update and maintain the VA PM-approved CPMP throughout the POP. The CPMP shall include but is not limited to: On site pre-implementation, pre-installation walkthrough at each facility. A Gantt Chart (or similar chart) with defined roles and responsibilities (including Contractor provided and VA resources) outlining the detailed project timeline and critical milestones for implementation and Go Live. De-Installation and Installation plan and checklist (including mounting requirements, IT and electrical requirements, other space and utility requirements) outlining any pre-work needed for site readiness. Technical support plan to configure, test, and calibrate the equipment, interfaces, software, accessories, etc. Training plan to include but not limited to Clinical user and super user training, Biomed technical training, before, during and after Go Live. VISN 23 has designated technical, clinical and logistics POC(s) for each facility that shall be provided upon award. The Contractor shall work with the COR and facility POC(s) to coordinate and implement the technology. The Contractor shall work with the COR and facility POC(s) to perform a pre-implementation, pre-installation site visit to validate equipment placement and to answer questions. Within 2 weeks of the award date, the Contractor shall provide a draft project management plan with milestones, deliverables, and draft schedule/timeline, including the activities required in support of the installation/upgrade and clearly delineating the party/resource responsible for accomplishing each activity. Within 3 weeks of the award date, the Contractor shall hold a kickoff meeting with the designated COR and facility technical, clinical and logistics POC(s) to review the project management plan, communications plan, site order and implementation schedule. The Contractor project manager shall hold weekly or as needed periodic project meetings (via MS Teams) with the COR and facility POC(s) to report progress, challenges and lessons learned for all facilities. The Contractor shall provide a meeting agenda prior to all meetings and send meeting minutes including attendance after each meeting to the stakeholders. If possible, the Contractor shall record all meetings and share the recording with all the VA stakeholders in the meeting minutes. The recording shall be available to VA upon request...
 

Web Link

SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/99d87764b95a458b83ad977bfeb401cb/view)
 

Place of Performance

Address: VA Central Iowa Health Care System (VACIHCS) One Veterans Drive, Minneapolis, MN 55417, USA

Zip Code: 55417

Country: USA
 

Record

SN07798633-F 20260502/260430230045 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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