SOLICITATION NOTICE
70 -- Scanner
- Notice Date
- 9/12/2025 12:10:53 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334118
— Computer Terminal and Other Computer Peripheral Equipment Manufacturing
- Contracting Office
- ATF WASHINGTON DC 20226 USA
- ZIP Code
- 20226
- Solicitation Number
- 15A00025Q00000116
- Response Due
- 9/18/2025 9:00:00 AM
- Archive Date
- 10/03/2025
- Point of Contact
- Cheryl Hickman, Phone: 2026487636
- E-Mail Address
-
cheryl.hickman@atf.gov
(cheryl.hickman@atf.gov)
- Description
- Overview of NTC The mission of the NTC is to conduct firearms tracing and associated programs and processes accurately and efficiently for International, Federal, State, and Local law enforcement agencies to provide investigative leads. The NTC serves as the central repository of all crime gun trace data, multiple handgun sales information, Federal Firearms Licensee (FFL) theft/loss of firearms information, Interstate theft/loss of firearms information, and over 800 million firearms transaction records submitted by out of business FFLs. The purpose of firearms tracing is to (1) link a suspect to a firearm in a criminal investigation; (2) identify potential firearms traffickers, and (3) to identify recurring patterns and trends indicative of illegal firearms trafficking. Analysis of the collective crime gun trace histories assists law enforcement in developing focused strategies to violent gun crime. The NTC requires contractor support of NTC operations in Martinsburg, West Virginia at the National Services Center. These activities include several broad tasks; Firearms Tracing; Out-of-Business Records (OBR) Processing; Stolen Firearms Program; Data Entry (for Firearms Trace Requests, Reports of Multiple Sales for Handguns; Demand Letter 1, 2, and 3 responses); Firearms Services; Coding and Quality Assurance support; Tracing Operations support; NTC Connect support; and IT Support Customer Service Line Support. NTC operates under the statutory authority of the Gun Control Act, which restricts ATF from capturing and maintaining a database of individual firearm owner information. This restriction prevents ATF from leveraging full Optical Character Recognition (OCR) technology as part of the document imaging process, which is common practice in most large-scale document conversion operations. Records that are processed using OCR software are capable of being searched for specific character strings, which in the case of firearm records would include the whole document. Justification for scanner The National Tracing Center Division (NTC) needs two (2) additional IBML Fusion HD 8300 high-capacity scanners to image hard physical paper copies and have them entered into ECM, (Enterprise Content Management) system for retrieval. At the present time, the National Tracing Center (NTC) is utilizing its existing scanners to image a high number of documents. However, with the massive influx of Out-of-Business records, (OBR), OBR has been receiving a much larger volume of OBR records. We are currently using Imaging Business Machines LLC (IBML) model FUSiON HD 8300 machines. We will need brand name or equal scanner, software, maintenance, and support services that shall provide the ability to prepare for digital imaging. Contractor shall provide high-capacity scanner, software, maintenance, and support services at a Firm Fixed Price. Due to the projected future move from the National Service Center to the new Murall Drive location, the NTC needs additional scanners to reduce the current backlog. Brief description of documents to be scanned Out-of-Business Records (OBR) Processing involves the receipt, inventory, and processing of incoming documents, imaging, and quality control processes, as well as an electronic records component and associated processes. NTC operates under the statutory authority of the Gun Control Act, which restricts ATF from capturing and maintaining a database of individual firearm owner information. This restriction prevents ATF from leveraging full Optical Character Recognition (OCR) technology as part of the document imaging process, which is common practice in most large-scale document. We are restricted from using OCR software. If are capable of being searched for specific character strings, which in the case of firearm records would include Personally Identifiable Information (PII). Currently hard copy documents are imaged using IBML scanners and converted to a PDF file format. No metadata shall be captured as part of the current process due to volume and regulatory stipulations. NTC does not OCR the applications and permits to avoid the creation of a searchable database using PII. The contract staff and/or government employees create target sheets for each application or permit in accordance with an internal policy on the order of documents and then prepares and scans the images for upload into ECM. The documents consist of an application, permit, and supporting documentation such as fingerprint cards, hunting license, employee possessor questionnaire, government contract, sporting invitational letters (Olympics), envelopes, etc.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/f478caf866af4e95847eeec0b8a4c01d/view)
- Place of Performance
- Address: Martinsburg, WV, USA
- Country: USA
- Country: USA
- Record
- SN07589436-F 20250914/250912230046 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |