Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF APRIL 19, 2025 SAM #8545
SOLICITATION NOTICE

20 -- 20--FAIRING STRIP

Notice Date

4/17/2025 5:04:20 AM
 

Notice Type

Solicitation
 

NAICS

336611 — Ship Building and Repairing
 

Contracting Office

NAVSUP WEAPON SYSTEMS SUPPORT MECH MECHANICSBURG PA 17050-0788 USA
 

ZIP Code

17050-0788
 

Solicitation Number

N0010425RYG71
 

Response Due

5/7/2025 2:00:00 PM
 

Archive Date

05/22/2025
 

Point of Contact

Telephone: 7176053353
 

E-Mail Address

VINCENT.MOLESKY@NAVY.MIL
(VINCENT.MOLESKY@NAVY.MIL)
 

Description

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (NAVICP REVIEW FEB 1991)(FEB 1999)|1|SEE SECIFICATION SECTIONS C AND E| INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| PRODUCTION LOT TESTING|1|45| DESIRED AND REQUIRED TIME OF DELIVERY (JUNE 1997)|29|0001|3000|200||||||||||0001|3000|365||||||||||||||| STOP-WORK ORDER (AUG 1989)|1|| WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|INVOICE AND RECEIVING REPORT COMBO|N/A|TBD|N00104|TBD|TBD|SEE SCHEDULE|TBD|N/A|N/A|TBD|N/A||||| VALUE ENGINEERING (JUN 2020)|3|||| INTEGRITY OF UNIT PRICES (NOV 2021)|1|| EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)|4||||| SMALL BUSINESS SUBCONTRACTING PLAN (JAN 2025)|4||||| TRANSPORTATION OF SUPPLIES BY SEA (OCT 2024)|2||| LIMITATION OF LIABILITY--HIGH-VALUE ITEMS ($100K)(FEB 1997)|1|| NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 2020)(DEVIATION 2020-O0008)|1|| ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2024)|13|||||||||||||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024))|5|||||| BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1|| ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2025)(DEVIATION 2025-O0003 AND2025-O0004))|13|336611|1300|||||||||||| COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (DEVIATION 2018-O0015)(MAY 2018))|1|| INSTRUCTIONS TO OFFERORS -- COMPETITIVE ACQUISITION (NOV 2021)|2||| TYPE OF CONTRACT (APR 1984)|1|FIRM-FIXED PRICE| NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X| 1. This solicitation is for the following PROCUREMENT:CLIN 0001; FAIRING STRIP. NSN 1HS 2090 012244910 ST; Quantity 3000. 2. The resultant award of this solicitation will be issued bilaterally,requiring the contractor?s written acceptance prior to execution. 3. Please provide the following information in the procurement quote: A. Your CAGE (used as the awardee CAGE):___________________ B. the unit procurement price: $____________________________________ (Firm Fixed Price). C. The procurement CAGE _____________ and packaging CAGE___________ (as described in #2). D. Procurement Acquisition Time, delivered in _____ days. 4. All contractual documents (i.e. contracts, purchase orders, task orders,delivery orders, and modifications) related to the instant procurement areconsidered to be ""issued"" by the Government when copies are either deposited inthe mail, transmitted by facsimile, or sent by other electronic commercemethods such as email. The Government?s acceptance of the contractor?s proposalconstitutes bilateral agreement to ""issue"" contractual documents as detailedherein. 5. If requirement will be packaged at a location different from the offeror?saddress, the offer or shall provide the name, street address, and CAGE of thefacility. 6. Any contract awarded as a result of this solicitation will be DO certifiedfor national defense under the Defense Priorities and Allocations System(DPAS). Provision 52.211-14, Notice of Priority Rating for National Defense,Emergency Preparedness, and Energy Program Use, shall be inserted insolicitations when the contract to be awarded shall be a rated order. 7. If drawings are included in the solicitation, access needs to be requested othe individual solicitation page under Contract Opportunities on SAM.govwebsite. After requesting access, send an email to the POC listed on thesolicitation. 8. The POC per this solicitation is Vincent Molesky and can be reached atvincent.e.molesky.civ@us.navy.mil. 1. SCOPE 1.1 This contract/purchase order contains the requirements for manufacture and the contract quality requirements for the FAIRING STRIP , part of the ;Special Hull Treatment Program. This specification covers one class of Fairing Strip, identified as Type AD-79M; . 2. APPLICABLE DOCUMENTS 2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions. 2.1.1 Documents, drawings, and publications supplied are listed under ""Drawing Number"". These items should be retained until an award is made. 2.1.2 ""Document References"" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order. 2.1.3 The ""Document Changes"" section provides supersessions/changes to referenced documents. 2.2 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order shall take precedence. Nothing in this contract/purchase order, however, shall supersede applicable laws and regulations unless a specific exemption has been obtained. 2.3 Identification of Classified Documents - This contract/purchase order requires the Contractor to have authorized access to classified documents in accordance with the attached Contract Security Classification Specification (DD Form 254). The classified documents and security level are: ;5808346 & 5808344; DRAWING DATA=5808331 |53711| G| |D| | | | DRAWING DATA=5808331 |53711|G1|1N |D| | | | DOCUMENT REF DATA=MIL-STD-105 | | |E |950227|A| | | DOCUMENT REF DATA=MIL-STD-129 | | |P |041029|A| |03| DOCUMENT REF DATA=MIL-STD-177 | | |A |880531|A| | | DOCUMENT REF DATA=FED-STD-313 | | |D |000321|A| |01| DOCUMENT REF DATA=MIL-STD-407 | | | |910321|A| | | DOCUMENT REF DATA=MIL-STD-2073 |0001| |D |020510|A| |01| DOCUMENT REF DATA=MIL-I-45208 | | |A |810724|A| 1| | DOCUMENT REF DATA=S6360-AD-HBK-010 | | | |940930|E| | | DOCUMENT REF DATA=ASTM-D1974 | | | |940301|A| | | DOCUMENT REF DATA=ASTM-D2240 | | | |920622|A| | | DOCUMENT REF DATA=ASTM-D297 | | | |930915|A| | | DOCUMENT REF DATA=ASTM-D3767 | | | |920417|A| | | DOCUMENT REF DATA=ASTM-D3951 | | | |901221|A| | | DOCUMENT REF DATA=ASTM-D412 | | | |921115|A| | | DOCUMENT REF DATA=ASTM-D4615 | | | |941003|A| | | DOCUMENT REF DATA=ASTM-D471 | | | |980911|A| | | DOCUMENT REF DATA=ASTM-D5118/D5118M | | | |940301|A| | | DOCUMENT REF DATA=ASTM-D573 | | | |880527|A| | | DOCUMENT REF DATA=ASTM-D635 | | | |910715|A| | | DOCUMENT REF DATA=MIL-HDBK-774 | | |A |040830|A| | | DOCUMENT REF DATA=ISO9001 | | |94 |940701|A| | | DOCUMENT REF DATA=ISO9002 | | |94 |940701|A| | | DOCUMENT REF DATA=MIL-STD-973 | | | |920417|A| | | DOCUMENT REF DATA=MIL-STD-973 | | | |950113|A| |03| DOCUMENT CHANGE DATA=MIL-P-116 |MIL-STD-2073/1 DOCUMENT CHANGE DATA=MIL-STD-147 |MIL-HDBK-774 DOCUMENT CHANGE DATA=PPP-B-636 |ASTMD5118 ASTMD1974 3. REQUIREMENTS 3.1 ;This part requires engineering source approval by the design control activity in order to maintain the quality of the part. Existing unique design capability, engineering skills, and manufacturing knowledge by the qualified source(s), require acquisition of the part from the approver source(s). The approved source(s) retain data rights, manufacturing knowledge, or technical data that are not economically available to the Government, and the data or knowledge is essential to maintaining the quality of the part. An alternate source must qualify in accordance with the design control activity's procedures, as approved by the cognizant Government engineering activity. The qualification procedures must be approved by the Government engineering activity having jurisdiction over the part in the intended applications. Contractors are cautioned that award of this contract/purchase order will not be delayed solely for hte purpose of approving additional sources Contractors desiring to qualify under the Engineering Source Approval Qualification (ESAQ) progrqm are urged to contact the Government design control activity to arrange for test adn, if approved, added to the (ESAQ) list of approved sources for subsequent procurements.; 3.2 Design, Manufacture, and Performance - Except as modified herein, the FAIRING STRIP furnished under this contract/purchase order shall meet the design, manufacture, and performance requirements specified on drawing ;5808331; cage ;53711; . 3.3 Configuration Control - MIL-STD-973 entitled ""Configuration Management"", Paragraph 5.4.8, Configuration Control (Short Form Procedure), is hereby incorporated. The Contractor shall submit all Engineering Change Proposals in accordance with MIL-STD-973, Paragraph 5.4.8.2 and Appendix D. Requests for Deviations shall be processed in accordance with MIL-STD-973, Paragraph 5.4.8.3 and Appendix E. Requests for Waivers shall be processed in accordance with MIL-STD-973, Paragraph 5.4.8.4 and Appendix E. (Original and two copies shall be submitted to Contracting Officer, NAVICP-MECH, P. O. Box 2020, Mechanicsburg Pa. 17055-0788.) 3.3.1 Configuration Control - When the Contractor has received authorization on a prior contract for the same NSN for the use of a drawing of a later revision status, that authorization is hereby extended to all succeeding contracts/purchase orders until another drawing revision is approved. The Contractor will notify the PCO of this occurrence in each instance, in the response to the solicitation. Such notification shall be in writing setting forth the contract under which the prior authorization was granted, the date of the granting of the authorization, and the name of the granting authority. Contractors shall also refer technical inquiries (other than those covered by MIL-STD-973) on company letterhead signed by a responsible company official, with copies distributed as stated below. The original and two copies of all Contractor generated correspondence regarding configuration shall be submitted to Contracting Officer, NAVICP-MECH, P.O. Box 2020, Mechanicsburg, PA 17055-0788. Contractors are cautioned that implementing engineering changes, waivers, deviations or technical inquiries into the contract/purchase order without approval of the Contracting Officer will be at the sole risk of the Contractor. 3.4 Mercury Free - The material supplied under this contract/purchase order is intended for use on submarines/surface ships and therefore shall contain no metallic mercury and shall be free from mercury contamination. Mercury contamination of the material will be cause for rejection. If the inclusion of metallic mercury is required as a functional part of the material furnished under this contract, the Contractor shall obtain written approval from the Procurement Contracting Officer before proceeding with manufacture. The contractor's request shall explain in detail the requirements for mercury, identify specifically the parts to contain mercury, and explain the method of protection against mercury escape. Such a request will be forwarded directly to the Procurement Contracting Officer with a copy to the applicable Government Inspector. Upon approval by the Contracting Officer, the vendor will provide a ""Warning Plate"" stating that metallic mercury is a functional part of the item and will include name and location of that part. The use of mercury, mercury compounds, or mercury-bearing instruments and/or equipment in a manner which might cause contamination in the manufacture, assembly, or test of material on this contract is prohibited. The most probable causes of contamination are direct-connected manometers, mercury vacuum pumps, mercury seals, or the handling of mercury in the immediate vicinity. Mercury switches, mercury in glass thermometers, standard cells and other items containing mercury may be used if they are located so as not to constitute a contamination hazard. If external contamination by metallic mercury occurs or is suspected, the following test may be used to determine whether contamination by metallic mercury exists or whether corrective cleaning measures have been effective. Enclose the equipment in a polyethylene bag or close-fitting airtight container for eight hours at room temperature (70 degrees F minimum).Sample the trapped air and if mercury vapor concentration is 0.01 mg/cu meter or more, the material is mercury contaminated insofar as the requirements of this contract are concerned. These requirements shall be included in any subcontract or purchase order hereunder and the Contractor shall insure SubContractor compliance with these requirements. Technical questions pertaining to these requirements shall be referred to the Procurement Contracting Officer via the cognizant Administrative Contracting Officer. For background, the following information is provided: Mercury is corrosive to gold, silver, nickel, stainless steels, aluminum and copper alloys. Stainless steels, nickel, and copper alloys are widely used in reactor plants and other submarine/surface ship systems. Accidental trapping of mercury in a component could cause serious damage to vital parts. Mercury is also toxic if inhaled, ingested, or absorbed through the skin. It is evident that grave consequences could result from small amounts of mercury vapor present in an unreplenished submarine/surface ship atmosphere. 3.5 ;Molds - The contractor is responsible for designing molds to produce the Fairing Strips as specified in paragraph 3.3, 6.3 and table II of 53711 Drawing 5808331. The Government reserves the right to examine mold drawings and molds to accept or reject plan tolerances.; 3.6 ;Material Safety Data Sheets (MSDS) - Material Safety Data Sheets shall be in accordance with paragraph 3.3.6 of 53711 Drawing 5808331 and the requirements of MIL-STD-313.; 3.7 ;Responsibility for Inspection - The contractor is responsible for the performance and certification of all inspection requirements as specified in paragraph 4.1 of 53711 Drawing 5808331 and this specification. Unless specified elsewhere in this specification.; NOTE - After receipt of contract and prior to production, (production will not be authorized until First Article Test has been approved) material which the supplier proposes to furnish shall be tested for conformity to the requirements of paragraph 4.2 and table I and II of 53711 Drawing 5808331. 3.8 ;Adhesion of Fairing Strips - ""SHT"" Epoxy Paint Hull Perservation DTNSRDC 2844- 1109 (NAVSEA drawing 53711,5808333) and Epoxy Adhesive DTNSRDC 2844-1102 (NAVSEA drawing 53711,5808332) will be the only paint and adhesive to be used for ""SHT"" material ""Adhesion of Fairing Strips"" testing.; 3.9 Marking - This item shall be physically identified in accordance with ;MIL-STD-129 and paragraph 5.2.3 of 53711 Drawing 5808331; . 3.10 ;Special Marking - Special Marking shall be in accordance with paragraph 5.2.3.1 and 6.5 of 53711 Drawing 5808331.; In addition, all outside containers are to be marked with black letters a minium of one (1) inch high in non-fading, water resistant ink, with the designation ""SHT"". 3.11 ;Production Lot Test/Quality Conformance Inspection Approval (Government Testing) - Productin Lot Test (PLT)/Quality Conformance Inspection (QCI) and approval is required.; Production Lot Test Quality/Conformance Inspection - If the Fairing Strips from a supplier have passed the First Article Inspection, the supplier may commence production. The production of Fairing Strips is subject to the requirements for Batch Acceptance and Lot Acceptance as required by paragraph 4.3 of 53711 Drawing 5808331. Material submitted for Production Lot Test/Quality Conformance Inspection shall be certified to have the same composition, construction and manufacturing process as the material supplied for First Article Test. 3.12 ;Sampling and Rating for Lot Acceptance - Sampling and Rating for Lot Acceptance shall be in accordance with the requirements of paragraph 4.3.2.3 and Table IV of 53711 Drawing 5808331. NOTE: LOT Acceptance Test shall be in accordancewith the requirements of paragraph 4.3.2.2. of 53711 Drawing 5808331. A LOT shall be as specified in paragraph 4.3.2.1 of 53711 Drawing 5808331.; 3.13 ;Cleaning Procedure - See section 6 (NOTES) of this specification for Cleaning Procedure.; 3.14 First Article Approval (Government Testing) - First Article Test (FAT) and approval is required. 3.15 Production Lot Approval (Government Testing) - Production Lot Test and approval is required. 3.16 Security Clearance Required - This contract/purchase order requires the Contractor to have a Government Security Clearance in accordance with the attached Contract Security Classification Specification (DD Form 254). 4. QUALITY ASSURANCE 4.1 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order, the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. 4.2 Inspection System Requirements - The supplier shall provide and maintain an inspection/quality system acceptable to the Government. The inspection system requirements for this contract/purchase order shall be in accordance with MIL-I-45208. Suppliers certified to perform under ISO 9001 or ISO 9002 are granted permission to utilize the one desired in lieu of MIL-I-45208. 4.3 Responsibility for Compliance - All items must meet all requirements of this contract/purchase order. The inspection set forth in this specification shall become a part of the Contractor's overall inspection system or quality program. The absence of any inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/purchase order. Sampling in quality conformance does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material. 4.4 Records of Inspection - (This requirement is not applicable to Government Purchase Orders) Records of all inspection work performed by the Contractor, as referenced elsewhere in this contract, shall be kept complete and available to the Government during the performance of the contract and for a period of four years after final delivery of supplies. 4.5 ;Material Safety Data Sheet (MSDS) - The Contractor Shall prepare and submit Material Safety Data Sheets in accordance with the Contract Data Requirements List (DD Form 1423).; 4.5.1 Units that undergo destructive testing are rendered unusable and shall not be considered in the quantity listed for the ""SHIP TO"" on the schedule page of this contract/purchase order. The number of units that will be destroyed under the destructive testing shall be inaddition to the quantity required on the schedule page. 4.6 ;Certification/Data Report (Samples for First Article Test) - The Contractor shall prepare and submit a report in accordance with the Contract Data Requirements List (DD Form 1423).; 4.7 ;Contractor Test/Inspection - The Contractor shall inspect the Fairing Stripsin accordance with the requirements of paragraph 3.3.1, 3.3.2, 3.3.3, 3.3.4 and 3.3.5 of 53711 drawing 5808331. The Contractor shall comply with the requirements of paragraph 4.2.1.3 (Rubber Compound Test) and 4.3.1 (Batch Acceptance) of 53711 Drawing 5808331.; 4.8 ;Certification Data Report (Material for Production Lot Test/Quality Conformance Inspection) - The Contractor prepare and submit a report in accordance with the Contract Data Requirements (DD Form 1423).; 4.9 ;Changes to Drawing 5808331 - Drawing 5808331 shall be revised as stated below: (a) Sheet 9, paragraph 4.3.2.3 Sampling and Rating For Lot Acceptance. Random samples from each lot of Fairing Strips shall be selected and rated in accordance with MIL-STD-105 normal inspection level II single sampling plan (N-II-S). An acceptable quality level (AQL) of 1.5 for the major defects and 6.5 for the minor defects shall be used. The non-destructive and destructive sample size shall be determined by Table IV. Fairing Strips selected for destructive testing comming from those that have passed the non-destructive inspection. Defects are defined in paragraph 4.4. Table IV summerizes the information from MIL-STD-105 for inspection level N-II-S. Guidance for altering the Table IV schedule for either tightened or reduced inspection levels is detailed in MIL-STD-105. (b) Sheet 13, Notes: Table IV provides composit information from MIL-STD-105 when a normal inspection level of N-II-s is used to determine the (ACC-REJ) criteria for both the non-destructive and destructive inspection while using an acceptable quality level (AQL) of 1.5 for the major defects and 6.5 for the minor defects. The non-destructive and destructive sample sizes shall be determined by Table IV. Fairing Strips selected for destructive testing comming from those that have passed the non-destructive inspection. Guidance for altering the Table IV schedule for either tightened or reduced inspection levels is detailed in MIL-STD-105.; 4.10 ;Production Lot Test/Quality Conformance Inspection (Government) - The Contractor shall deliver test samples to the Government test facility for Production Lot Test/Quality Conformance Inspection in accordance with the requirements specified in paragraph 4.3 of 53711 drawing 5808331. The test/ inspections shall consist of the requirements of paragraph 4.3.2.2 of 53711 Drawing 5808331. NOTE - The Contractor shall comply with the requirements of paragraph 4.3.1 (Batch Acceptance) of 53711 Drawing 5808331.; Production Lot Test/Quality Conformance Inspection test samples shall be shipped to: COMMANDER NAVAL SURFACE WARFARE CENTER, CARDEROCK DIVISION 5001 SOUTH BROAD STREET ATTN CODE 617L, LISA WEISER 215-897-1612 PHILADEPHIA PA 19112 4.11 ;Responsibility for Inspection - The Contractor shall prepar and submit a report in accordance with the Contract Data Requirements List (DD Form 1423).; 5. PACKAGING 5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below. MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE 6. NOTES 6.1 ;Note: All Special Hull Treatment operations previously requiring 1,1,1-Trichloroethane shall use BUTYL ACETATE as a direct replacement. BUTYL ACETATE shall conform to the requirements of ASTM D 4615. ; SHT Tile Cleaning Procedure for the Tile and Fairing Strip Manufacturing Process MATERIAL REQUIREMENTS a.Butyl Acetate (ASTM D 4615) b.Clean, White Cotton Rags WARNING Consult the MSDS for Butyl Acetate prior to initiating the cleaning process to determine the proper PPE and environmental controls required by your site. Additionally, be sure that use of this solvent does not violate, state, or federal environmental regulations. NOTE This procedure shall be used before and after the etching process. Before etching, only the molded side shall be cleaned. After etching, both sides of the tile shall be cleaned with this procedure. PROCEDURE: 1. Place tile on a clean surface. 2. Scrub surface of the tile with a rag moistened with Butyl Acetate. NOTE Butyl Acetate shall be poured onto the rag to prevent contamination of the cleaning solvent-DO NOT DIP RAG INTO SOLVENT. Change rags frequently. 3. Repeat the cleaning of the tile surface 2 to 3 times as necessary to eliminate contamination on the tile. NOTE The white cotten rag will be blackened somewhat by the cleaning process. Continue the scrubbing the tile surface until the rag does not get any lighter with successive washes. 4. Allow the solvent to flash off (evapporate) for at least one half hour prior to stacking or packaging the tile. NOTE Do not recontaminate the tile after the cleaning by placing it in contact with unclean surfaces. 6.2 ;Initial (First Time) testing (First Article Test and Production Lot Test/ Quality Conformance Inspection) for each lot or sub lot shall be at the expense of the Government. Second time testing or retesting will be at the expense of the Contractor. ; 6.3 Information regarding abbreviations, symbols and codes appearing on DD Form 1423 - The following information is provided to assist in understanding the intent of the requirement to provide a deliverable item to the government. The explanation of abbreviation, symbols and codes found in a block follows the block number as they appear on the DD Form 1423. Block A: Is the actual contract line item no. Block B: Is the actual collective physical list of the deliverable item(s) which are part of the total requirement of the contract/purchase order. Block C: Is the category of data required, TDP is defined in MIL-T-31000. TM is defined in Part 1X, Section B of DODI 5000.2. NAVICP has reasoned that most DD Form 1423's included in our solicitations meet the requirement of TDP as NAVICP does not regularly purchase only Technical Manuals without purchasing hardware and related TDP software. Therefore, most NAVICP DD Form 1423 category code will be TDP. Block D: Is the name of the parent system, next higher assembly, or the item being purchased. Block E: Is the purchase request number, request for proposal number, invitation for bid number or another number for tracking and monitoring purposes. Block F: Is the successful offerors name and or cage code. Block G: Is the name of the individual and or the code/activity of the individual who prepared the DD Form 1423 and included the requirement in the Technical Data Package (TDP). Block H: Self explanatory. Block I: Is the name and signature of the individual who approved the content and the need for inclusion of the DD Form 1423 in the TDP. Block J: Self explanatory. Block 1: Is the Exhibit Line Item Number (ELIN). Block 2: Is the title of the data item cited in Block 4. Block 3: Is the subtitle of the data item cited in Block 4 and is used if the title requires clarification. Block 4: Is the actual Data Item Description (DID) number or the actual Technical Manual Contract Requirements Number. In the event the DD Form 1423 is requiring a technical manual the numbered TMCR will be an attachment to the contract/purchase order. Block 5: Is the section and paragraph area, where the requirement statement for the DD Form 1423 will be found. Block 6: Is the activity that will inform the contractor of approval, conditional approval or disapproval of the deliverable item. Block 7: Is a code which designates authority for inspection and acceptance of the deliverable item. The definition of the codes is as follows: DD Form 250 Code Inspection Acceptance SS (1) (2) DD (3) (4) SD (1) (4) DS (3) (5) LT (6) (7) NO (8) (8) XX (9) (9) (1) Inspection at source. (2) Acceptance at source. (3) No inspection performed at source. Final inspection performance at destination. (4) Acceptance at destination. (5) Acceptance at source. Acceptance based on written approval from the Contract Officer. (6) Letter of transmittal only. LT should not be used when inspection is required. The data is sent by the contractor directly to the personnel listed in Block 14 of the DD Form 1423. LT is used when the contracting agency does not desire to have a DD Form 250 for each and every piece of data developed by the contractor. The only other authorized use of LT is the special case where the contracting agency does not desire to have separate DD Forms 250 but desires to have a Government quality assurance representative perform inspection. The Government quality assurance representative shall be listed on the distribution in Block 14 and requested to provide comments via the quality assurance letter of inspection. Use of the symbol LT is not authorized for data comprising final delivery of Technical Data Package of for Technical Manuals. (LT may, however, be used for delivery of preliminary TDP's or TM's). (7) As specified in Block 8 of the DD Form 1423. (8) No inspection or acceptance required. No DD Form 250 or letter of transmittal required. Use of the symbol NO is not authorized for data comprising Technical Data Packages or for Technical Manuals. (9) Inspection and acceptance requirements specified elsewhere in the contract. Block 8: Is the approval code - Items of critical data requiring specific advanced written approval prior to distribution of the final data item will be identified by placing an ""A"" in this field. This data item requires submission of a preliminary draft prior to publication of a final document. When a preliminary draft is required, Block 16 of the DD Form 1423 will show length of time required for Government approval/disapproval and subsequent turn-around time for the contractor to resubmit the data after Government approval/disapproval has been issued. Block 16 will also indicate the extent of the approval requirements, e.g., approval of technical content and/or format. Block 9: Is the distribution statement code which explains how the Government can circulate the deliverable item. The definition of codes A, B, C, D, E, F or X is as follows: A. Distribution of the item is unrestricted. B. Distribution of the item is limited to agencies only. C. Distribution of the item is limited to contractors with a cage code and have a DD Form 2345 on file with the Defense Logistics Service Center (DLSC) Battle Creek, Mich. or Government activities. D. Distribution of the item is limited to DOD activities and DOD contractors only. E. Distribution of the item is limited to DOD components only. F. Distribution of the item is restricted from Foreign Nations and Forign Nationals. Block 10: Is the frequency which the deliverable item is expected to be delivered to the Government. The abbreviations and their meaning. ANNLY Annually ASGEN As generated ASREQ As required BI-MO Every two months BI-WE Every two weeks DAILY Daily DFDEL Deferred Delivery MTHLY Monthly ONE/R One time with revisions QRTLY Quarterly SEMIA Every six months WEKLY Weekly XTIME Number of times to be submitted (1time, 2times...9times) Use of these codes requires further explanation in Block 16 to provide the contractor with guidance necessary to accurately price the deliverable data item. Other abbreviations not appearing on the above list may on occasion be used in Block 10 of the DD Form 1423. When other abbreviations are used they will be fully explained in Block 16 of the DD Form 1423. Block 11: Is the last calendar date, expressed in year/month/day format, the deliverable item is to be received by the requiring office cited in Block 6 of the DD Form 1423 for an item with a Block 10 entry indication a single delivery. If the item is to be submitted multiple times, the number stated is the number of calendar days after the frequency cited in Block 10 the item is to be received by the requiring office cited in Block 6 of the DD Form 1423. On occasion the deliverable item will be required to be submitted prior to the end of the frequency cited in Block 6. In that event the requirement will be fully explained in Block 16 of the DD Form 1423. Block 12: Is the date of first submission of the deliverable item to the requiring office (Block 4) expressed in year/month/day format. The abbreviations and their meaning are as follows: ASGEN As generated ASREQ As required DAC Days after contract date DFDEL Deferred Delivery EOC End of contract EOM End of month EOQ End of quarter Specific instructions for these requirements will be provided in Block 16. If the deliverable item is constrained by a specific event or milestone the constraint will be fully explained in Block 16 of the DD Form 1423. ""As generated"", ""As required"", and ""Deferred Delivery"" will always be fully explained in Block 16. Block 13: Is the date of subsequent submission of the deliverable item, after the initial submission. Subsequent submission is only used to indicate the specific time period. The data is required when Blo...
 

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