SOURCES SOUGHT
R -- Maintenance & Marshalling Services - White Sands NM
- Notice Date
- 4/14/2025 8:33:08 AM
- Notice Type
- Sources Sought
- NAICS
- 811111
— General Automotive Repair
- Contracting Office
- GSA/FAS AUTOMOTIVE CENTER WASHINGTON DC 20405 USA
- ZIP Code
- 20405
- Solicitation Number
- 47QMCA25N0033
- Response Due
- 4/30/2025 2:00:00 PM
- Archive Date
- 05/15/2025
- Point of Contact
- Allison Wiede-Brown, Phone: 3152434272
- E-Mail Address
-
allison.wiede-brown@gsa.gov
(allison.wiede-brown@gsa.gov)
- Description
- REQUEST FOR INFORMATION: GSA Fleet Lease Vehicle Maintenance & Marshalling Services 1.0 Description The General Services Administration (GSA) Office of Fleet Management (GSA Fleet) has a requirement to acquire contractor support for vehicle maintenance and marshalling services for Government vehicles. Services are required at the White Sands Missile Range and White Sands Testing Facility located in New Mexico. Marshalling only site tasks include, but are not limited to: Transport or resource/transportation of vehicles to and from vendor location (e.g., customer location, OEM dealership, offsite repair facility). Inspect vehicles upon delivery for various factors including but not limited to any damage to the vehicle, all components of the vehicle are accounted for (e.g., keys, floor mats, etc.), and missing equipment. Perform telematics device installation and/or activation on all new vehicles prior to releasing the vehicle to the customer. Validate new vehicles and options to vehicle order information provided by GSA. Perform pre-delivery inspections (PDI) in accordance with the manufacturer�s standards. Prepare new vehicles for customer receipt. Provide driver education for customers including vehicle operation, unique features, infotainment settings, etc. Offer specialized expertise and support on Electric Vehicle management, operation and charging infrastructure. Charge battery-powered vehicles. Maintain all vehicle fuel and charge levels as prescribed in the Statement of Work by GSA. Perform custodial and sales preparation services to facilitate auction house sales of GSA exchange lease vehicles. Process and manage all required vehicle shipment and delivery documentation. Manage scheduled vehicle appointments and ensure accurate vehicle exchanges. Perform all necessary tasks associated with confirming vehicle assignment and termination to and from the customer as prescribed by GSA. Provide end-to-end customer service and support to GSA Fleet and customer agencies throughout the marshalling process to ensure a seamless and transparent delivery and exchange process. Fulfill proper disposal of old/expired plates both front and back as prescribed by GSA. Perform electronic inventory management for vehicles. Ensure and facilitate the security, storage and inventory control of vehicles, license plates, credit cards and other assets from time of receipt until final removal. Scale charging capabilities to meet the needs of increasing electric vehicle adoption. Maintenance only site tasks include, but are not limited to: Install New or Used Tires Repair Flat (Puncture) Tire Repair Flat (Puncture) Tire (Off Vehicle) Wheel Balance Road-Side Service Call Minor Emergency and Quick-Fix Repairs Preventive Maintenance � Standard Vehicles Preventive Maintenance � Non-standard Vehicles Preventive Maintenance - Non-standard Vehicles (Non-Powered) Brake System Check - Standard Vehicles Battery Check and Charge Battery Replacement � Standard Vehicles Battery Replacement � Non-standard Vehicles Repairs, Rebuilds, Overhauls Vehicle Wash Services Place of Performance Services are required at the White Sands Missile Range and White Sands Testing Facility located in New Mexico. Facility Access - White Sands Missile Range, NM (WSMR) The Contractor shall adhere to all security-related laws, requirements, and regulations that bind the Government. All involved Contractor personnel are required to cooperate fully with the WSMR Directorate of Emergency Services (DES) to ensure that police/fire investigative personnel have complete and unhindered access to incident or accident scenes and personnel for investigative purposes and provide personal information for minimum background checks for non-Common Access Card (CAC) holders. Period of Performance On or about January 1, 2026 � December 31, 2030 2.0 Background The General Services Administration (GSA) Office of Fleet Management (GSA Fleet) has a requirement to acquire contractor support for vehicle marshalling and support services for Government vehicles. Vehicle types for which these services needed include, but are not limited to, sedans, station wagons, sport utility vehicles, full & mid-size pickup trucks, full & mid-size vans, ambulances, police vehicles, school & transport buses, medium and heavy duty trucks, and wrecker & carrier transport vehicles. GSA Fleet�s vehicles are powered through conventional as well as most alternative fuels, including: electric, hybrid electric, hydrogen, mixtures containing up to 85 percent methanol or denatured ethanol, natural gas, liquefied petroleum gas, and biodiesel blends. Contractors shall supply personnel to execute all services within the specified timeframes as required under this statement of work. The contractor is required to provide onsite marshalling support services (receipt, inspection, preparation, assignment/termination of new, exchange, or reassigned vehicles) for Government owned or leased vehicles at the White Sands Missile Range and White Sands Testing Facility located in New Mexico. The majority of GSA marshalling service requirements will be a one-for-one vehicle exchange. The majority of new vehicles received will have an exchange vehicle to be turned in that will be sale eligible or available for reassignment. GSA does, however, order additional vehicles which will not have a vehicle to turn in for exchange for the new vehicle. In addition, there are circumstances where a vehicle will be turned in for sale or reassignment, and there will not be a new vehicle ordered for the exchange. The contractor is also required to provide on-site vehicle maintenance support services at the White Sands Missile Range and White Sands Testing Facility located in New Mexico. These services include routine repairs which consist of preventative maintenance of vehicles, tire repair, windshield replacement, wheel balancing, roadside emergencies (on post), brake systems checks and repairs, electrical system checks and repairs, and minor emergency repairs. Warranty repairs are specifically excluded and must be performed by the manufacturers' representative. Unless otherwise indicated, the Contractor is responsible for all management, parts, materials, tools, supplies, equipment, disposal, documentation, labor, and transportation necessary to perform the work as described in this Statement of Work (SOW). 3.0 Responses 3.1 Responses: Interested parties are required to respond to this RFI with submissions in a Microsoft Word (.doc or .docx) compatible format and/or .pdf format. Respondents are requested to provide the information in paragraph 3.3. Respondents may provide supporting documentation, including their capability statement, along with their submissions. Responses shall be limited to no more than 15 pages for the entire submission (including company information, answers to technical questions, supporting documentation, etc.). Please follow the directions below for developing and submitting a response to this RFI. Page Maximum - 15 pages Font - Calibri, Arial or Times New Roman Font Size - 11 Line Spacing - single 3.2 Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become government property and will not be returned. In addition to government employees, government support contractors may review and evaluate the whitepaper submission(s). If this is a concern for your company, please address it in the list of questions due to the government as noted in paragraph 5.0. 3.3 Company Information. The response should provide the following information: 3.3.1 Contact Information: Company name, mailing address, overnight delivery address (if different from mailing address), phone number, and email of designated point of contact. 3.3.2 Is the company registered within the System for Award Management - SAM.gov? (Y/N) If yes, what is your SAM Unique Entity Identifier (UEI)? 3.3.3 Are you able to provide: Only marshalling services? Only maintenance services? Or both maintenance and marshalling services? Please provide number of vehicles annually and types of vehicles (vehicle types/vehicle classes) you can maintain/marshal. 3.3.4 Where are you located in reference to the White Sands Missile Range, NM area? (# of miles) 3.3.5 NAICS code and socio-economic status, if applicable. 4.0 Meetings and Discussions The government representatives may or may not choose to meet with respondents to this RFI. Such meetings and discussions would only be intended to get further clarification of potential capability to meet the requirements. 5.0 Questions Any questions related to the RFI are due to the government no later than April 21, 2025, with the subject line, �Questions for RFI � 47QMCA25N0033� no later than 5:00 p.m. Eastern and must be submitted via e-mail only to the following government Points of Contact (POCs): � allison.wiede-brown@gsa.gov Questions regarding this announcement shall be submitted in writing. Verbal questions will NOT be accepted. Questions shall NOT contain proprietary or classified information. Questions received after April 21, 2025, will not be considered. 6.0 Response Due Date RFI responses are due April 30, 2025, with the subject line, �Response for RFI � 47QMCA25N0033� no later than 5:00 p.m. Eastern and must be submitted via email only to the following government Points of Contact (POCs): � allison.wiede-brown@gsa.gov Responses received after the due date and time will not be considered. 7.0 Summary THIS IS NOT A SOLICITATION: The government is not obligated to make an award as a result of this request. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY and is for informational purposes only; this is not an Invitation for Bid (IFB), a Request for Proposal (RFP), or Request for Quotation (RFQ). No solicitation document exists, and a formal solicitation will not be issued by the Government as a result of the responses to this RFI. The government will not be liable for payment of any preparation expenses in response to this RFI and is in no way obligated by the information received. Any costs incurred by interested companies in response to, or as a result of this announcement will NOT be reimbursed. The information provided will be used by the government for the purpose of conducting market research. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. It is the responsibility of the interested parties to monitor the website for additional information pertaining to this RFI. The information provided in the RFI is subject to change and is not binding on the government. GSA has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become government property and will not be returned.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/8358b605bf5e4907a38d495f345d7aec/view)
- Place of Performance
- Address: White Sands Missile Range, NM 88002, USA
- Zip Code: 88002
- Country: USA
- Zip Code: 88002
- Record
- SN07408263-F 20250416/250414230053 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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