Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF APRIL 11, 2025 SAM #8537
SOLICITATION NOTICE

X -- Request For Quote (RFQ) 20150706- 2026 CBP Trade and Cargo Security Summit

Notice Date

4/9/2025 9:32:26 AM
 

Notice Type

Solicitation
 

NAICS

531120 — Lessors of Nonresidential Buildings (except Miniwarehouses)
 

Contracting Office

MISSION SUPPORT CONTRACTING DIVISION WASHINGTON DC 20229 USA
 

ZIP Code

20229
 

Solicitation Number

RFQ20150706
 

Response Due

4/17/2025 9:00:00 AM
 

Archive Date

09/30/2025
 

Point of Contact

Matthew Coniglio, Peter Giambone
 

E-Mail Address

matthew.coniglio@cbp.dhs.gov, peter.a.giambone@cbp.dhs.gov
(matthew.coniglio@cbp.dhs.gov, peter.a.giambone@cbp.dhs.gov)
 

Description

This is a combined synopsis/solicitation for a commercial items prepared in accordance with formats found in FAR Part 13, Simplified Acquisition Procedures, and FAR Part 12, Acquisition of Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is RFQ 20150706 and is issued as a Request for Quote (RFQ). The NAICS code for this solicitation is 531120. The U.S. Customs and Border Protection (CBP), Office of Trade Relations (OTR), has a requirement for conference space for the CBP 2026 Trade and Cargo Security Summit on April 27-30, 2026, per the attached SOW. 52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government�s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. CBP�s financial system (SAP) will not allow for the award of a contract at $0.00. A minimum of $0.01 is required to make an award. However, it will not be a true �obligation� per the Government Accountability Office (GAO) because it is a system requirement. Therefore, the contract will state that no funding is being obligated at the time it is placed and that all funding for the event would be obligated next FY subject to the Availability of Funds clause. The work for this event will be performed by the vendor in FY 2026. No work or deliverables are required to be completed in FY 2025. (End of clause) The total fixed price value that you propose shall represent all services to include: All Requirements of the Statement of Work (SOW) for the CBP 2026 Trade and Cargo Security Summit in April 27-30, 2026, to include but not limited to conference meeting space to serve a minimum of 1,300 attendees with food and beverage, logistical support for meeting accommodations, audio-visual equipment and services, and webcasting services to support 3,000 virtual attendees for this event. This is a Firm fixed Price amount. Please note that the hotel room blocks required in the Statement of Work (SOW) will be reserved and paid for by the individuals and not by the Government through this contract. It is only a requirement that the vendor shall comply with providing the rooms blocks required in the SOW. Please note: FAR Clause 52.232-18 Availability of Funds applies to this solicitation. Please see above for details regarding the availability of funds and how it will be handled on this Purchase Order. Vendors are requested to submit a technical and separate price quote for the effort described in the attached full solicitation�s Statement of Work (SOW). Please address any questions via email to Matt Coniglio at matthew.coniglio@cbp.dhs.gov and Peter Giambone at peter.a.giambone@cbp.dhs.gov no later than 1:00pm EST on Monday, April 14, 2025. Vendors must include �2026 CBP Trade and Cargo Security Summit� in the subject line of the email message. Quotes in response to this solicitation are due no later than 12:00pm EST, Thursday, April 17, 2025 to matthew.coniglio@cbp.dhs.gov and peter.a.giambone@cbp.dhs.gov . Vendors must include �2026 CBP Trade and Cargo Security Summit� in the subject line of the email message. Quotes submitted in response to this RFQ will be received via the email address provided above only. Quotes must be received by the closing date and time stated above. Technical quote cannot exceed 20 pages. There will be no exceptions to the time and date on which responses are due, unless determined otherwise by the Government. To verify receipt of your response, please contact Matt Coniglio at matthew.coniglio@cbp.dhs.gov and Peter Giambone at peter.a.giambone@cbp.dhs.gov. Please See Attachment 1, Statement of Work (SOW) for all requirement information Please See Attached RFQ document for all solicitation instructions.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/5a9c0a334e60411cb1f68dbd91b0d973/view)
 

Place of Performance

Address: Dallas, TX 75261, USA

Zip Code: 75261

Country: USA
 

Record

SN07402562-F 20250411/250409230054 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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