Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JANUARY 18, 2025 SAM #8453
SOLICITATION NOTICE

C -- Project 636-508 - VHA A-E Design Expansion of Parking Garage - Omaha, Nebraska

Notice Date

1/16/2025 2:42:21 PM
 

Notice Type

Presolicitation
 

NAICS

541330 — Engineering Services
 

Contracting Office

PCAC HEALTH INFORMATION (36C776) INDEPENDENCE OH 44131 USA
 

ZIP Code

44131
 

Solicitation Number

36C77625R0027
 

Response Due

2/18/2025 8:00:00 AM
 

Archive Date

03/20/2025
 

Point of Contact

Charles White, Contracting Specialist, Phone: (216) 447-8300 x3370, Fax: Katherine Gibney, Contracting Officer
 

E-Mail Address

charles.white2@va.gov
(charles.white2@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

DESCRIPTION THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330'S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. 1. GENERAL INFORMATION: Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, reports and construction period services for Project 636-508, expansion of the parking garage, at the Omaha Veterans Affairs Medical Center (VAMC) located at 4101 Woolworth Avenue, Omaha, NE 68105. The A-E shall provide investigative and feasibility design services, schematic design drawings, design development drawings, construction documents, final bid documents, specifications, calculations, cost estimates, narratives, bidding support services, solicitation support services, and construction period services for all facets of work and disciplines/trades to facilitate a construction project. The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation (FAR) subpart 36.6 Architectural and Engineering Services, VA Acquisition Regulation (VAAR) 836.6, and VA Acquisition Manual M836.6 Architect-Engineer Services. In accordance with FAR 36.209, Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. 2. PROJECT INFORMATION This project is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The NAICS code for this procurement is 541330 Engineering Services and the annual small business size standard is $25.5M. A full design team is required to complete this project. The award is projected to be made in late May 2025. The anticipated period of performance for completion of design is two hundred seventeen (217) calendar days after Notice of Award (NOA). The VAAR magnitude of construction for this project is between $10,000,000 - $20,000,000. Please note that the 217-calendar-day period of performance for the design completion begins with the issuance of the NOA and that a Notice to Proceed (NTP) will not be issued for the completion of a design project. 3. A-E SELECTION PROCESS: Firms submitting SF 330s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows: SF 330s will be evaluated in accordance with the primary selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3(c), at least three (3) of the most highly qualified firms will then be notified of the Government s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time. In accordance with FAR 36.607(b), any requested debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts. Discussions will be held with the most highly qualified firms in the form determined to be most advantageous and economical by the contracting officer. This may include written responses or Microsoft Teams phone interview presentations. However, the form of discussions will be the same for all firms. The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked for selection based on the primary and secondary selection criteria (if necessary). The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions. The highest rated firm will be selected to receive the solicitation and engage in negotiations. The solicitation will be issued to the highest rated firm as a Request for Fee Proposal (RFP). All SOW attachments and site-specific documentation will be provided to the highest rated firm with the RFP. A site visit will be authorized for the highest rated firm during the negotiation process. An award will then be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations with the highest rated firm are unsuccessful, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made. 4. SELECTION CRITERIA: Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria. Primary Selection Criteria: Primary Selection Criteria (listed in descending order of importance): Specialized Experience and technical competence (sections F and H): There are two parts to this factor submitting projects in Section F that demonstrate required experience, and providing Section H narratives as stated below. Both parts must be in the SF 330 submission. PART I: The projects should demonstrate specialized experience and technical competence in design and construction period services provided for parking garage (or other large scale, precast concrete structure) construction or expansion. Demonstrated competence should include the following disciplines: Structural design and construction Architectural, including matching facades or creating complimentary finishes Fire Suppression Electrical system and site lighting design Plumbing and drainage, stormwater control Elevator expansion Submissions in Section F shall include no more and no less than five (5) recent and relevant Government and private experience projects similar in size scope and complexity, and experience with the type of projects/competence above. Relevant is defined as those task requirements identified in the attached Statement of Work and this notice. Recent is defined as AE services provided on projects that have ended (construction is complete, or construction was N/A) within the past ten (10) years. At least one project must have been completed by the SDVOSB proposing as Prime for this project; all projects cannot be from stand-alone subcontractors. Each project shall include the following: Project title and location (City and State) Awarded contract number associated with the project Years Completed Professional Services start and end dates Construction start and end dates Project Owner, owner s point of contact including telephone number and email address. Detailed narrative describing: The scope of services provided including the type of work performed by the offeror Its role in the project i.e. prime contract, teaming partner or subcontractor. The firm completing the project as prime must match the past performance firm name. If a partner to a joint venture completed the project, do not put the joint venture firm name down as completing the work. Dates for completion of A, B, and C services. State if Construction Period Services was done on the project. Services & Deliverables provided under the contract/task order Awarded AE fee contract value, including options AE Cost Estimate vs. Actual Construction Cost The narrative shall describe actions taken that demonstrate the required experience. Merely making a list of relevant areas from the VA requirements list on the side of the Section F project is not demonstrating in narrative form actions taken on a project. Note: Awards to overseas offices for projects outside the United States, its territories and possessions, and awards to a subsidiary if the subsidiary is not normally subject to management decisions, bookkeeping, and policies of a holding or parent company or an incorporated subsidiary that operates under a firm name different from the parent company, will not be considered under this factor. PART II: The offeror shall include narratives addressing the following topics in Section H. Simply re-stating this list in Section H will not be sufficient. The narrative of how the firm addresses each of these will be evaluated. The management approach, including flow of communication and roles/responsibilities. This is not the organization chart in D. The coordination of disciplines and subcontractors, including flow of communication and hiring practices Design quality management/control procedures, and Familiarity with VA Design Guides/Manuals, Master Specifications and other applicable standards. Past performance (section H): Past performance will be evaluated on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Past performance will be evaluated for all projects provided in Section F. You are required to provide the documented past performance evaluation on each project in Section F with a matching contract/task order number as part of the SF 330 PDF submission. Past performance may be submitted from the Contractor Performance Assessment Rating System (CPARS) database or a Past Performance Questionnaire (PPQ) if there is not a CPARS available. The firm listed on the past performance must match the firm listed as Prime on the Section F project. If the firm (prime or subcontractor) was not the prime contractor on any project submitted in the SF330, a PPQ must be submitted listing their specific role (key disciplines) as a subcontractor. The PPQ should be rated and signed by the evaluator. Completed but unsigned PPQs will not be evaluated. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed, and proof that the request for the PPQ was made. Ensure a POC is listed with the project title and contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion. The Government may consider additional performance related information regarding the firm, to include customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. When evaluating the capabilities, past performance, experience, business systems, and certifications of an entity submitting an offer for an SDVOSB contract as a joint venture, the VA will consider work done and qualifications held individually by each partner to the joint venture as well as any work done by the joint venture itself previously. The Government reserves the right to contact any POC listed on a CPARS report or PPQ. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated. Failure to provide requested data, accessible points of contact, contract numbers, or valid phone numbers will result in a firm being considered less qualified. The information for this factor shall be provided in Section H of the SF 330. For PPQs, please utilize the attached PPQ document. Completed PPQs should be incorporated into the SF 330 directly. PPQs should not be submitted to the VHA PCAC directly. Any CPARS and PPQs will not be counted towards the page limitations for this submission. However, any narratives provided for past performance in Section H will be counted toward the page limit. Professional Qualifications (Sections C-E, G, H): necessary for satisfactory performance of required service. The A-E shall demonstrate they are able to sign and stamp each drawing by individuals licensed in any state in the United States for the key positions listed below. Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located. A resume for each of these key positions must be provided via Section E in the SF330. At least one resume must be submitted for each of the positions below with the Role in this Contract box filled with a title matching this list. The resume shall state the role the specific individual filled on each project listed, and not a generic overview of the project. Each project must also state if the individual worked on the design or construction period services, or both. Key positions and disciplines required for this project include: Architect Geotechnical Engineer Civil Engineer Electrical Engineer Project Manager Quality Assurance Manager Structural Engineer Section G will used to evaluate the prior experience of the prime firm and any key subcontractors working together on the provided relevant projects. Include documentation that demonstrates your firm has discussed this opportunity with each subcontractor and agreed to a Part II being submitted as a proposed subcontractor. Offer must include the following signed statement of SDVOSB compliance in Section H when submitting the personnel proposed to perform the work under this requirement: I ____[signatory authority name] __________, of _____[company name] ______, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association s Veteran Small Business Certification (VetCert) in compliance of VA Acquisition Regulation (VAAR) 852.219-75. Signature: _______________________________ The information provided in sections C-E, G, and H of SF 330 will be used to evaluate this evaluation factor. Capacity (section H): The evaluation will consider the firm s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA, any federal agency, and private sector, during the previous twelve (12) months. Include the full potential value of any current indefinite delivery contracts the Prime firm has been awarded from any source. Offeror shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members. Also, the offeror must provide the completion percentages and expected completion date for the VA projects awarded in the previous twelve (12) months. The information for this factor shall be provided in Section H of the SF 330. Please ensure the capacity applies toward the team/personnel provided in the SF 330. Knowledge of Locality (section H): Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, working with and local construction methods or local laws and regulations. This is a narrative to understand what experience the firm has in the project s geographic area. Please do not only submit a map demonstrating office locations of prime and subcontractors as this is not a narrative and does not meet the intent of this factor. The information for this factor shall be provided in Section H of the SF 330. Note that the intent of this factor is to showcase a firm s understanding of the site and locality, and NOT where the firm is located, how far away the firm/branch office is from the site, and how they would travel to the site. Information related to the firm s location shall instead be provided in Section H under Secondary Selection Criterion Factor 1, Geographic Location. See below. Experience in construction period services (section H): Experience in construction period services must be demonstrated via project experience. These may be the same projects identified above in Factor 1; however, the firm shall clearly delineate the types of construction period services performed for each project in Section H as well. Refer to the Statement of Work for review timeline expectations. The firm shall provide a detailed description of projects worked that illustrate experience in these areas. Projects must be within the last ten (10) years. Project descriptions must include experience with: Solicitation support services, including answering contractor questions about construction documents Professional field inspections during the construction period Coordination with commissioning requirements Support in answering requests for information during the construction period Support of construction contract changes to include drafting statements of work and cost estimates In addition, the firm must include a description of experience addressing unforeseen conditions and emergent situations, conducting situation evaluations and make midcourse corrections. Include description on how the firm can be proactive or responsive in these situations, and what the process is to resolve issues. The information for this factor shall be provided in Section H of the SF 330. Secondary Selection Criterion*: Geographic location. Location of the firm, as measured by the driving distance (miles) between the Offeror s principal business location and the Omaha VA Medical Center at 4101 Woolworth Avenue, Omaha NE 68105. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/). * The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm s SF 330 submission. 7. SUBMISSION REQUIREMENTS: The below information contains the instructions and format that shall be followed for the submission of the SF 330, Statement of Qualifications: Submission Contents Firms are required to submit two documents: One SF 330, Architect/Engineer Qualifications, Parts I and II, and any attachments, as a PDF on the SF 330 form (form is available on-line at https://www.gsa.gov/reference/forms/architectengineer-qualifications). One separate Company Information document, that will not be evaluated, containing the following information: Cage code; Unique Entity Identifier (UEI); Tax ID Number; E-mail address(es) and Phone number(s) of the Primary Point(s) of Contact; Address of firm for correspondence; A copy of the firm s VetCert and verification NOTE: If you are submitting as a joint venture, the managing partner must be certified in VetCert as an SDVOSB in order to be evaluated. Format of Submissions The page limitation of the SF 330 PDF submission shall not exceed a total of 35 pages. This includes cover letters, title pages, section divider pages, table of contents, etc. Every page in the PDF will count toward this page limit except copies of licensure, if included, CPARS, PPQs, and Part II of the SF 330. Do not combine the Company Information document with the SF 330 PDF. GSA.gov provides a standard fillable SF 330. The formatting of the SF 330 submission shall follow that of the standard form and cannot be manipulated or changed, meaning each page shall be: In the default font and default font size In black ink (no gray, no colors) Single spaced (no less than 1.0 is permitted) 8.5 x11 paper (except the organizational chart in Section D as long as the organizational chart is the only item on the larger paper) The margins must be the pre-defined margins in the form-fillable SF 330 on GSA.gov's website (7/2021 version). All information must be contained between the thick black lines at the top and bottom, and the sides may not extend horizontally beyond these thick black lines. Do not shrink the margins. Any page that does not comply with these formatting instructions (with information that extends beyond these margins, uses a different font, uses less than single line spacing, or any pages in excess of the 35 pages that are not exempt, etc.) will be removed and will not be evaluated. Submit ONE (1) SF 330, Statement of Qualifications and any attachments, and ONE (1) accompanying Company Information document containing the above SDVOSB information, via email to both the Contract Specialist: Charles White at charles.white2@va.gov and to the Contracting Officer: Katherine Gibney at katherine.gibney@va.gov. The subject line of the email shall read: SF 330 Submission; Project 636-508 - VHA A-E Design Expansion of Parking Garage - Omaha, Nebraska . The SF 330 PDF and Company Information document shall be submitted in one email and have a total file size of less than 5 MB. No hard copies will be accepted. Firms not providing the required information may not be evaluated. All information must be included in the SF 330 submission package. Technical Questions All questions shall be submitted to katherine.gibney@va.gov and charles.white2@va.gov with the subject line SF 330 Question - Project 636-508 - VHA A-E Design Expansion of Parking Garage - Omaha, Nebraska . The cutoff for question submission is 12 Noon CT on January 30, 2025. Questions will be answered through modification to the Pre-Solicitation Notice posted to Contracting Opportunities at SAM.gov. Submission Due Dates All responses are due via email on or before February 18, 2025, at 10:00 A.M. Central Time. NOTE: SF 330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. All emails must be received by the VA email server by 10:00 A.M. CT. The time will NOT be based on when firms hit Send . DO NOT WAIT UNTIL THE LAST MINUTE TO SEND SUBMISSIONS. Errors in email address spelling or attempts at emailing timely will not recover a late submission. Other Information All prime firms must meet the NAICS code requirement specified in this notice. The Contracting Officer shall verify the NAICS code in VetCert through the Small Business Administration (SBA) and/or the System for Award Management (SAM). Failure to meet the NAICS code requirement may result in the rejection of the SF 330 submission. Reminder: This procurement is a 100% set-aside for SDVOSB concerns. Offers received from other than SDVOSB concerns will not be considered. All SDVOSBs must be listed as certified by the SBA Veteran Small Business Certification (VetCert). Offerors must be certified and visible in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) at TIME OF SUBMISSION OF SF 330 s, WRITTEN RESPONSES AND TIME OF AWARD. Failure to be BOTH visible and certified at the time of SF 330s, Written Responses and time of award will result in the offeror being deemed unacceptable and ineligible for award. All joint ventures must submit agreements that comply with 13 CFR 128.402 prior to contract award. It is the offeror s responsibility to check the Contract Opportunities website at: https://www.sam.gov/ for any revisions to this announcement prior to submission of SF 330s. LIST OF ATTACHMENTS:
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/595b55ec4fb7484a9fdf78c1d38c6533/view)
 

Place of Performance

Address: Omaha VA Medical Center (VAMC) 4101 Woolworth Avenue Omaha, Nebraska 68105, USA

Zip Code: 68105

Country: USA
 

Record

SN07314907-F 20250118/250116230058 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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