SPECIAL NOTICE
J -- PACS System Card Reader | INTENT TO SOLE SOURCE | WASHINGTON DC VA MEDICAL CENTER
- Notice Date
- 12/5/2024 8:10:48 AM
- Notice Type
- Special Notice
- NAICS
- 561621
— Security Systems Services (except Locksmiths)
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24525Q0143
- Response Due
- 12/19/2024 10:00:00 AM
- Archive Date
- 01/18/2025
- Point of Contact
- Amy E Walter, Contracting Officer
- E-Mail Address
-
Amy.Walter1@va.gov
(Amy.Walter1@va.gov)
- Awardee
- null
- Description
- Statement of Work Access Control System & Video Surveillance System GENERAL: Scope of Services: The purpose of this requirement is to procure and install equipment for the Access Control System & Video Surveillance System for DCVA Medical Center for the Mammography Department and Physical Medicine and Rehabilitation Department located at 50 Irving Street, N.W. Washington, D.C 20422. The procurement will install access control and video surveillance system with Software House CCURE 9000 and Exacqvision, to include all parts, materials, labor, software/licenses to utilize the systems to their full capabilities. Performance Period: Delivery within 90 days from contract award. Scope of Work: In the VAMC DC Mammography Department, Johnson Controls will provide the Card Readers, Door Position switches, Door Controllers and Reader Interface Boards to add these Nine (9) doors to the existing CCURE 9000 Access Control System. JCI will add Five (5) single lens Dome Network IP Security Cameras, one (1) multi-lens 360-degree Axis Camera and a new ExacqVision Network Video Recorder to the existing Security Camera System. JCI will provide device licenses as required. JCI will provide ten (10) duress buttons and tie them into the CCURE 9000 Access Control system through in-put/out-put points. JCI will provide and install a video Intercom door station and two (2) master stations. In the Physical Medicine and Rehabilitation area, Johnson Controls will provide the Card Readers, Door Position switches, Door Controllers and Reader Interface Boards to add two (2) doors to the existing CCURE 9000 Access Control System. JCI will add one (1) single lens Dome Network IP Security Cameras, one (1) multi-lens 180-degree Axis Camera and an existing ExacqVision Network Video Recorder in the existing Security Camera System. JCI will provide device licenses as required. WORK HOURS: Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work afterhours, the Contractor shall arrange in advance with the Contracting Officer s Representative (COR). Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. National Holidays: The holidays observed by the Federal Government are: New Year s Day, Martin Luther King Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination. SPECIFICATIONS: Technical Requirements For each door below that will receive access control, Johnson Controls will provide the Access Control Panel, the low-voltage cabling, the PIV Class Card Reader, the electronic locking hardware (Electronic Strike or Mag Lock) the Request to Exit device and the Door Position Switch. JCI will pull all cable between each door and the CCURE 9000 access control panel. JCI will install all the locking hardware. JCI will program, test and commission each door. Card readers (13) Door Contact (15) REX PIR (13) Electric Strike (10) Maglock (3) Rim lock (1) Pneumatic Push Button (2) Emergency Pull Station (1) Panic Button (10) Local Sounder (1) Release Button (2) For each camera listed below, Johnson Controls will provide the camera, the device license, the cable between the camera and the network switch and any required camera mounting hardware. JCI will tie the cameras into existing switches and will tie into existing network video recorders. JCI will mount each camera, focus the camera, and program the camera to the specifications of the customer. 360 IP Camera (1) 180 IP Camera (1) Fixed IP Camera (6) Intercom Door Station (1) Intercom Master Station (2) CCURE Panel (2) CCURE Power Supply (2) Network Switch (1) ExacqVision Network Video Recorder (1) ExacqVision Device Licenses (8) Installation, Wire, Connectors, Conduit/JB box, Programming and Commissioning, S&H: Proposed total cost for PACS and VSS upgrade: Delivery Requirements Delivery is required 90 days from award of the contract. Contractor is to provide the COR with shipment tracking information. Training Requirements Contract shall include training for the end-users in the operation of the system. Training shall be on the function and use of the device, in addition to any software/applications. Training shall be on-site for a minimum of one day. Contractor Requirements All Contractor personnel performing installation services of the equipment shall have factory training and experience in the implementation of the equipment. Contractor shall provide copies of training certificates for the Contractor personnel performing work on-site upon the request of the Government. Warranty Information The equipment shall have a warranty of 1 year from the full installation/acceptance of the equipment. Warranty support shall include repair of the system Warranty support shall include preventative maintenance of the system. Warranty support shall include all parts, materials, labor, and travel to complete the repair or maintenance. Requests for warranty support shall be made to the telephone support number provided by the Contractor. Warranty support requests shall be responded to within 1 day. Contractor shall not remove any hard-drives or storage systems containing sensitive information. Contractor shall provide a copy of the service report, complete with test data, to the contract COR within five working days after completion of any services. Service reports shall include identifying information about the equipment, all services provided during the service visit, any issues found during the visit, the technician/engineer names of the personnel performing work, and the date service was provided. On-Site Procedures Contractor personnel arriving on-site to perform work shall report to the Police Service department or assigned area for the duration of the install of 90 days plus. Contractor personnel shall sign in using the department s vendor sign in sheet, filling out all required information. Contractor personnel s tool bags are subject to inspection by the Police Service department upon arrival and upon departure. Contractor personnel shall sign out upon completion of visit. Prior to departure, Contractor personnel are required to, at a minimum, verbally report any issues with the equipment to the Police service department and or COR, especially noting if the system is still down or not fully installed. The VA campus is non-smoking. Contractor personnel are required to comply with this policy. Parking. It is the responsibility of the Contractor to park in the appropriate desig nated park ing areas. Safety and Security Contractor shall follow all Occupational Safety and Health Administration (OSHA) laws and regulations. The Contractor is responsible for reporting any hazards they come across to their point of contact. Contractor shall follow all local procedures concerning infection control. Should the Contractor be unsure of the requirements, the COR can provide the specific information and procedures. Contractor personnel shall always wear visible identification while on VA property. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Property Damage The contractor shall take all necessary precautions to prevent damage to any Government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the Government, upon approval of the Contracting Officer. QUALITY ASSURANCE End-users, Police Service, and/or the contract COR shall perform system verification tests to ensure the system is fully functional. Issues with the quality of the Contractor s work will be communicated through the Contracting Officer to the Contractor point of contact for resolution. Documentation with be completed in the Government systems. INVOICES: Contractor shall submit a consolidated invoice monthly in arrears of the month for which services are being billed. One all-inclusive monthly invoice shall be provided, which shall contain an invoice number, contract number and obligations order number, and an itemized list of services provided. An acceptable master (all-inclusive) itemized list of services shall be agreed to between the Contractor and the COR prior to submission of the first invoice. All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov
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- Record
- SN07282232-F 20241207/241205230106 (samdaily.us)
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