SOLICITATION NOTICE
D -- Lucid Chart - Software As A Service (SaaS)
- Notice Date
- 10/29/2024 9:57:07 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- RPO EAST (36C24E) PITTSBURGH PA 15212 USA
- ZIP Code
- 15212
- Solicitation Number
- 36C24E25Q0011
- Response Due
- 11/4/2024 12:00:00 PM
- Archive Date
- 01/03/2025
- Point of Contact
- Ms. Shannon Hukriede, Contracting Officer, Phone: (Calls will not be accepted)
- E-Mail Address
-
shannon.hukriede@va.gov
(shannon.hukriede@va.gov)
- Awardee
- null
- Description
- Combined Synopsis/Solicitation Notice This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number 36C24E25Q0011 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05. This solicitation is for full and open competition under the associated NAICS code 541519 with a small business size standard of $34M. The PSC is DA10. STATEMENT OF NEED (SON) 1.0 CONTRACT DESCRIPTION AND REQUIREMENTS: The George E. Wahlen VAMC (Salt Lake City) has a new requirement for Lucid Chart Software Software As A Service (SaaS) to provide an intelligent web-based diagramming application for research team collaboration in order to align on critical details regarding teams, information, and processes in support of ongoing VA-funded research studies. A firm-fixed price contract will be awarded for the purchase of the Brand Name Only requirement in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the Offeror s best terms for cost/price and technical capabilities of the services. The government reserves the right to award without discussions. 1.1 REQUIREMENT GENERAL INFORMATION Background: The VA Salt Lake City Health Care System currently uses Lucid Chart Software, a web-based diagramming application, for research team collaboration in order to align on critical details regarding teams, information, and processes. Lucid Chart is primarily used to create concept diagrams and aggregate data while creating posters and abstracts for ongoing research projects. Lucid Chart Software integrates with Microsoft Teams, VA s primary tool for internal and external collaboration. The increase in the number of users increased the total cost thereby exceeding the Government Purchase Card ceiling, which was previously used to purchase Lucid Chart Software. VA requires Lucid Chart Software Brand Name Only to maintain data integrity, compatibility, and continuity for use in ongoing research projects. Scope of Work: The contractor shall provide SaaS Lucid Suite for Government Lucid Software Brand Name Only, and Lucid Suite Select Implementation Package Brand Name Only. The application must have the following salient characteristics: Communicate complex ideas while collaborating in real time Diagrams and charts, easily interpretable Integrate with Microsoft Teams Work with multiple platforms (PC, MAC, Linux) Cloud based platform In edit chat Co-Author and collaborative cursors can move simultaneously Overlay important metrics on existing diagrams through data linking Auto-visualization to generate org charts, ERDs, and more High resolution images, necessary for publications Is a document repository Centralized account management Document retention Must offer standard customizable templates to help the user get started quickly and save time A user-friendly interface with keyboard shortcuts to enable easier navigation Compatible with different devices and operating systems Features such as auto-linking, auto-spacing, and auto-aligning to avoid repetitive tasks and create diagrams quickly Integrates with different project collaboration tools and other systems to ensure easier process flow, synchronization, and collaboration Allows import and export of data in different file types and formats FedRAMP Approved Period of Performance: The period of performance (PoP) shall be for one (1) base year, plus four (4) one-year option periods. Type of Contract: Firm Fixed Price Place of Delivery: Delivery ARO to George E. Wahlen VAMC, 500 S Foothill Drive, Salt Lake City, UT 84148. B. CONTRACTOR REQUIREMENTS The information system solution selected by the Contractor shall comply with the Federal Information Security Management Act (FISMA) Moderate Impact The Contractor shall comply with FedRAMP requirements as mandated by Federal laws and policies, including making available any documentation, physical access, and logical access needed to support this requirement The system must be FedRAMP Authorized at no less than the MODERATE The Contractor shall, where applicable, assist with the VA ATO Process to help achieve agency authorization of the cloud service or migrated application. The Contractor shall work with a VA Subject Matter Expert to develop a specific system boundary diagram including any integration and connectivity components for VA use. This will be known as the VA Implementation Diagram (VAID) and will demonstrate the proposed implementation of this system at VA. The Contractor shall complete this deliverable with VA within 10 calendar days of contract award. The Contractor shall provide confirmation of their FedRAMP System Security Plan (SSP) and supporting documentation completion via their repository ID number and a link for VA to download the SSP and all required artifacts within 5 calendar days of contract award. The Contractor shall provide the results of their most recent Third-Party Assessment Organization (3PAO) Security Assessment Plan (SAP) within 10 calendar days of contract award. The Contractor shall complete a 3PAO Security Assessment Report (SAR) within 10 calendar days after the SSP is accepted by VA. The Contractor shall provide VA with the most recent monthly scans for the production environment within the authorization boundary and their scan upload schedule for FedRAMP within 30 calendar days of contract award. The Contractor shall provide their availability to participate in monthly continuous monitoring meetings to be scheduled following successful VA ATO within 30 calendar days of contract award. The Contractor shall work with VA Subject Matter Experts to test the validity of the IRP and ensure proper troubleshooting of issues that may arise. This should be completed within 30 calendar days of the SSP being delivered. If new or unanticipated vulnerabilities are discovered by either VA or the Contractor, or if existing safeguards have ceased to function, the discoverer shall immediately bring the situation to the attention of the other party in accordance with Addendum B, VA Information and Information System Security/Privacy Language The Contractor shall comply with data management requirements. Successful issuance of a VA ATO will be required before live VA data can be used in the system. The Contractor shall participate in FedRAMP Continuous Monitoring activities as outlined by FedRAMP s Continuous Monitoring Strategy. The Contractor shall participate in monthly Agency and FedRAMP Sustainment meetings following the granting of a VA ATO. The Contractor shall provide continuous monitoring activities including, but not limited to scans, security artifacts, and monthly Plan of Action and Milestones (POAM) reports as outlined by VA and FedRAMP requirements. Deliverables: FedRAMP System Security Plan (SSP) and supporting documentation VA Implementation Diagram: This is a VA specific architecture diagram demonstrating the proposed implementation of this system at VA (VAID) 3PAO Security Assessment Plan (SAP) 3PAO Security Assessment Report (SAR) IRP Test Continuous monitoring scans to be reviewed at monthly meetings. Plan of Action and Milestones monthly reports Additional deliverables as outlined by FedRAMP s continuous monitoring strategy VA Privacy and Security deliverables as directed by the VA System Owner 1.2 PRICING: All interested companies shall provide quotes for the following: Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 20.00 EA __________ __________ GOVSUITE-001 Lucid Suite for Government Lucid Software 0002 1.00 EA __________ __________ IMPLPACK-001 Lucid Suite Select Implementation Package Lucid Software 1001 20.00 EA __________ __________ Option Year 1 - GOVSUITE-001 Lucid Suite for Government Lucid Software 2001 20.00 EA __________ __________ Option Year 2 - GOVSUITE-001 Lucid Suite for Government Lucid Software 3001 20.00 EA __________ __________ Option Year 3 - GOVSUITE-001 Lucid Suite for Government Lucid Software 4001 20.00 EA __________ __________ Option Year 4 - GOVSUITE-001 Lucid Suite for Government Lucid Software GRAND TOTAL __________ Please enclose the established price list and description of capabilities and product specifications for the requirement. If Offeror is listing items that are offered on GSA schedule, Offeror shall identify items as being on GSA schedule and reference the contract number. Please provide quote on company letterhead, purchase order form, or similar vehicle to include Name of Organization, Address, Point of Contact Information, System of Awards Management (SAM) Unique Entity Identifier (UEI) Number, and Company Size. Quote shall contain the following: Reference Solicitation 36C24E25Q0011 Quote for the Brand Name Only Items FedRAMP Approval Documentation 1.3 INSTRUCTIONS TO THE OFFEROR Basis for award resulting from this RFQ will be made to the Best Value Offer that provides a complete package pursuant to the preparation requirements set forth in the RFQ. Evaluations will be in accordance with FAR 13 Simplified Procedures and the Government intends to evaluate quotes in accordance with FAR Part 13.106-2(b)(3) using Comparative Evaluation procedures. The Government will select the quote deemed the best value when compared to all other quotes. The Government will use the value indicators listed below to determine the best value. Lowest price may or may not be deemed the best value. The Government will also directly compare quotes to each other, considering the Technical Quote, Price Quote, and Past Performance. Evaluation Factors for Award: Factor 1 Technical Capabilities All offerors must meet or exceed all requirements and salient characteristics as listed in the Statement of Need. Factor 2 Past Performance Past Performance will be based on the most current CPARS Report. Lack of relevant past performance will be rated as neutral. Factor 3 Price The following solicitation provisions apply to this acquisition: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) 52.204-6 Unique Entity Identifier (OCT 2016) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.211-6 Brand Name or Equal (AUG 1999) 52.217-3 Evaluation Exclusive of Options (APR 1984) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. Due Date And Submission of Quotes: Quotes shall be submitted via email to Contracting Officer Ms. Shannon Hukriede at shannon.hukriede@va.gov at or before the exact time specified. Offerors must reference Solicitation 36C24E25Q0011 in the subject line of the email. No questions will be answered after 1:00 PM EDT, Thursday, October 31, 2024. No telephone requests for information will be considered. Incomplete packages will be considered nonresponsive. All quotes must be received by 3:00 PM EST, Monday, November 4, 2024.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/edbe2113945a4c4fb90abb9a3d0b5fe3/view)
- Place of Performance
- Address: TBD
- Record
- SN07251319-F 20241031/241029230100 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |