Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF AUGUST 18, 2024 SAM #8300
SOLICITATION NOTICE

47 -- 47--UNION ASSEMBLY

Notice Date

8/16/2024 6:27:34 AM
 

Notice Type

Solicitation
 

NAICS

332919 — Other Metal Valve and Pipe Fitting Manufacturing
 

Contracting Office

NAVSUP WEAPON SYSTEMS SUPPORT MECH MECHANICSBURG PA 17050-0788 USA
 

ZIP Code

17050-0788
 

Solicitation Number

N0010424QFE57
 

Response Due

9/12/2024 1:30:00 PM
 

Archive Date

09/27/2024
 

Point of Contact

Telephone: 7176053354
 

E-Mail Address

AMANDA.L.BAILEY50.CIV@US.NAVY.MIL
(AMANDA.L.BAILEY50.CIV@US.NAVY.MIL)
 

Description

CONTACT INFORMATION|4|N743.4|WVQ|717-605-3354|amanda.l.bailey50.civ@us.navy.mil| ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (NAVICP REVIEW FEB 1991)(FEB 1999)|1|See specification sections C and E. | INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| GENERAL INFORMATION-FOB-DESTINATION|1|A| WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|Stand-Alone Receiving Report- Certifications Combo- Receiving Report & Invoice- Material |N/A|TBD|N00104 |TBD|N39040 |N50286 |TBD|133.2|N/A|N/A|N39040 |N/A|N/A|SEE DD F ORM 1423 |PORT_PTNH_WAWF_NOTIFICATION@NAVY.MIL | NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|| EQUAL OPPORTUNITY (SEP 2016)|2||| WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)|6|365 days after acceptances of material|365 days after acceptances of material||||| WARRANTY OF DATA--BASIC (MAR 2014)|2||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024)|11|||||||||||| NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 2020)(DEVIATION 2020-O0008)|1|| ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2023)|13|||||||||||||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024))|5|||||| BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1|| ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024)|13|332919|750|||||||||||| NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||x| DD1423 Data Item A001 may be waived if already on file at NAVSUP WSS Mechanicsburg. Any contract awarded as a result of this solicitation will be ""DO"" rated order certified for national defense use under the Defense Priorities Allocations System (DPAS). NAVSUP WSS Mechanicsburg will be considering past performance in the evaluation of offers in accordance with FAR 13.106(a)(2) and DFARS 252.213-7000. If drawings are included in the solicitation, access needs to be requested on the individual solicitation page on Contracts Opportunities on the Government's SAM website. After requesting access, send an email to the Primary POC listed on the solicitation. \ 1. SCOPE 1.1 The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material. 2. APPLICABLE DOCUMENTS 2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order, however, must supersede applicable laws and regulations unless a specific exemption has been obtained. 2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions. 2.2.1 Specification Revisions - The specification revisions listed under ""Documents References"" below are the preferred revision. Older and/or newer r evisions are acceptable when listed within Contract Support Library Reference Number CSD155 in ECDS (Electric Contractor Data Submission) at: ht tps://register.nslc.navy.mil/. This is to allow Contractors to use certain acceptable older specification revisions to purge their existing stock of material certified to those older revisions or to use newer specification revisions when material is certified to newly released revisions,without requiring the submittal of waiver/deviation requests for each specification revision on every contract. Revisions of specifications reflecting editorial and/or re-approval (e.g. E2009, R2014, etc.) are considered inconsequential, but are acceptable when their revisions are listedwithin CSD155 or elsewhere within this contract. 2.2.2 ""Document References"" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order. 2.2.3 Documents, drawings, and publications supplied are listed under ""Drawing Number"". These items should be retained until an award is made. DRAWING DATA=2445110 |80064| | |D|0001 | |00026|0000000 DRAWING DATA=2621-791-04 |96169|AA| |D|0001 | Z|49998|0186374 DRAWING DATA=2621-791-04 |96169|AA| |D|0002 | K|49998|0217624 DRAWING DATA=2621-791-04 |96169|AA| |D|0002.3 | Z|49998|0119071 DRAWING DATA=2621-791-04 |96169|AA| |D|0003 | Z|49998|0255582 DRAWING DATA=2621-791-04 |96169|AA| |D|0003.1 | Y|49998|0247677 DRAWING DATA=2621-791-04 |96169|AA| |D|0004 | R|49998|0102915 DRAWING DATA=2621-791-04 |96169|AA| |D|0005 | L|49998|0138645 DRAWING DATA=2621-791-04 |96169|AA| |D|0005.1 | Z|49998|0149123 DRAWING DATA=2621-791-04 |96169|AA| |D|0006 | R|49998|0095687 DRAWING DATA=2621-791-04 |96169|AA| |D|0007 | R|49998|0096065 DRAWING DATA=2621-791-04 |96169|AA| |D|0008 | R|49998|0097407 DRAWING DATA=2621-791-04 |96169|AA| |D|0009 | R|49998|0085849 DRAWING DATA=2621-791-04 |96169|AA| |D|0010 | R|49998|0115986 DRAWING DATA=2621-791-04 |96169|AA| |D|0011 | R|49998|0108804 DRAWING DATA=2621-791-04 |96169|AA| |D|0012 | R|49998|0087772 DRAWING DATA=2621-791-04 |96169|AA| |D|0013 | R|49998|0088124 DRAWING DATA=2621-791-04 |96169|AA| |D|0014 | R|49998|0106619 DRAWING DATA=2621-791-04 |96169|AA| |D|0015 | R|49998|0107540 DRAWING DATA=2621-791-04 |96169|AA| |D|0016 | R|49998|0086912 DRAWING DATA=2621-791-04 |96169|AA| |D|0017 | R|49998|0075534 DRAWING DATA=2621-791-04 |96169|AA| |D|0018 | R|49998|0091576 DRAWING DATA=2621-791-04 |96169|AA| |D|0019 | R|49998|0086184 DRAWING DATA=2621-791-04 |96169|AA| |D|0020 | R|49998|0121468 DRAWING DATA=2621-791-04 |96169|AA| |D|0021 | R|49998|0077676 DRAWING DATA=2621-791-04 |96169|AA| |D|0022 | R|49998|0090072 DRAWING DATA=2621-791-04 |96169|AA| |D|0023 | R|49998|0088103 DRAWING DATA=2621-791-04 |96169|AA| |D|0024 | R|49998|0085845 DRAWING DATA=2621-791-04 |96169|AA| |D|0025 | R|49998|0087711 DRAWING DATA=2621-791-04 |96169|AA| |D|0026 | R|49998|0089255 DRAWING DATA=2621-791-04 |96169|AA| |D|0027 | R|49998|0089504 DRAWING DATA=2621-791-04 |96169|AA| |D|0028 | R|49998|0097156 DRAWING DATA=2621-791-04 |96169|AA| |D|0029 | R|49998|0113711 DRAWING DATA=2621-791-04 |96169|AA| |D|0030 | R|49998|0100983 DRAWING DATA=2621-791-04 |96169|AA| |D|0031 | R|49998|0108256 DRAWING DATA=2621-791-04 |96169|AA| |D|0032 | R|49998|0096775 DRAWING DATA=2621-791-04 |96169|AA| |D|0033 | R|49998|0097507 DRAWING DATA=2621-791-04 |96169|AA| |D|0034 | R|49998|0099440 DRAWING DATA=2621-791-04 |96169|AA| |D|0035 | R|49998|0086855 DRAWING DATA=2621-791-04 |96169|AA| |D|0036 | R|49998|0093994 DRAWING DATA=2621-791-04 |96169|AA| |D|0040 | R|49998|0094419 DRAWING DATA=2621-791-04 |96169|AA| |D|0042 | R|49998|0094675 DRAWING DATA=2621-791-04 |96169|AA| |D|0044 | R|49998|0095375 DRAWING DATA=2621-791-04 |96169|AA| |D|0045 | R|49998|0200823 DRAWING DATA=2621-791-04 |96169|AA| |D|0046 | R|49998|0201950 DRAWING DATA=2621-791-04 |96169|AA| |D|0047 | R|49998|0320646 DRAWING DATA=2621-791-04 |96169|AA| |D|0048 | R|49998|0096760 DRAWING DATA=2621-791-04 |96169|AA| |D|0049 | R|49998|0180049 DRAWING DATA=2621-791-04 |96169|AA| |D|0050 | R|49998|0188378 DRAWING DATA=2621-791-04 |96169|AA| |D|0051 | R|49998|0314240 DRAWING DATA=2621-791-04 |96169|AA| |D|0052 | R|49998|0098639 DRAWING DATA=2621-791-04 |96169|AA| |D|0053 | R|49998|0262965 DRAWING DATA=2621-791-04 |96169|AA| |D|0055 | R|49998|0214245 DRAWING DATA=2621-791-04 |96169|AA| |D|0056 | R|49998|0225315 DRAWING DATA=2621-791-04 |96169|AA| |D|0057 | R|49998|0286540 DRAWING DATA=2621-791-04 |96169|AA| |D|0059 | R|49998|0239526 DRAWING DATA=2621-791-04 |96169|AA| |D|0060 | R|49998|0225319 DRAWING DATA=2621-791-04 |96169|AA| |D|0061 | R|49998|0162701 DRAWING DATA=2621-791-04 |96169|AA| |D|0065 | S|49998|0199164 DRAWING DATA=2621-791-04 |96169|AA| |D|0066 | R|49998|0316338 DRAWING DATA=2621-791-04 |96169|AA| |D|0068 | R|49998|0303338 DRAWING DATA=2621-791-04 |96169|AA| |D|0069 | S|49998|0234235 DRAWING DATA=2621-791-04 |96169|AA| |D|0070 | R|49998|0194355 DRAWING DATA=2621-791-04 |96169|AA| |D|0071 | S|49998|0191793 DRAWING DATA=2621-791-04 |96169|AA| |D|0072 | T|49998|0080044 DRAWING DATA=2621-791-04 |96169|AA| |D|0073 | T|49998|0088906 DRAWING DATA=2621-791-04 |96169|AA| |D|0074 | U|49998|0101022 DRAWING DATA=2621-791-04 |96169|AA| |D|0079 | V|49998|0099976 DRAWING DATA=2621-791-04 |96169|AA| |D|0080 | V|49998|0186557 DRAWING DATA=2621-791-04 |96169|AA| |D|0081 | V|49998|0157693 DRAWING DATA=2621-791-04 |96169|AA| |D|0083 | V|49998|0096828 DRAWING DATA=2621-791-04 |96169|AA| |D|0084 | V|49998|0099462 DRAWING DATA=2621-791-04 |96169|AA| |D|0085 | V|49998|0079942 DRAWING DATA=2621-791-04 |96169|AA| |D|0087 | V|49998|0159623 DRAWING DATA=2621-791-04 |96169|AA| |D|0088 | W|49998|0095618 DRAWING DATA=2621-791-04 |96169|AA| |D|0089 | W|49998|0113380 DRAWING DATA=2621-791-04 |96169|AA| |D|0090 | Y|49998|0095698 DRAWING DATA=2621-791-04 |96169|AA| |D|0091 | Y|49998|0089592 DOCUMENT REF DATA=FED-STD-H28 | | |B |190424|A| | | DOCUMENT REF DATA=FED-STD-H28 |0020| |B |941221|A| |01| DOCUMENT REF DATA=ANSI/ASQ Z1.4 | | | |080101|A| | | DOCUMENT REF DATA=ASTM-A234 | | | |070301|A| | | DOCUMENT REF DATA=QQ-N-281 | | |D |851023|A| 2| | DOCUMENT REF DATA=MIL-STD-792 | | |F |060519|A| | | DOCUMENT REF DATA=ISO_9001 | | | |081115|A| | | DOCUMENT REF DATA=ISO10012 | | | |030415|A| | | DOCUMENT REF DATA=ISO/IEC 17025 | | | |050515|A| | | DOCUMENT REF DATA=MIL-I-45208 | | |A |810724|A| 1| | DOCUMENT REF DATA=MIL-STD-45662 | | |A |880801|A| | | DOCUMENT REF DATA=ANSI/NCSL Z540.3 | | | |130326|A| | | DOCUMENT REF DATA=0900-LP-001-7000 | | | |810101|C| |01| DOCUMENT REF DATA=S9074-AQ-GIB-010/248 | | |1 |191112|A| | | DOCUMENT REF DATA=S9074-AR-GIB-010A/278 (CHG A) | | | |130214|A| | | 3. REQUIREMENTS 3.1 ;The complete 2 inch IPS, 1250 PSI, socketweld UNION ASSEMBLY must be in accordance with Buships Drawing 845-2445110, assembly BK, sheets 139 and 142, except as amplified or modified herein.; 3.2 Material for Parts Requiring Certification - Quantitative chemical and mechanical analysis is required for the parts listed below unless specifically stated otherwise: Part - ;THREAD PIECE, item 194 (sheet 140) and TAILPIECE, item 195 (sheet 141) on Buships Drawing 845-2445110; Material - ;ASTM-A234, GRADE WPB; Part - ;UNION NUT, piece 55A on Electric Boat Drawing 2621-791-04 (sheet 55); Material - ;QQ-N-281 (Chemical and Mechanical requirements per note 16 on sheet 5-1 of Electric Boat Drawing 2621-791-04); 3.3 Testing Certification - Certifications are required for the following tests on the items listed below. Additional testing on other piece parts (if any) per applicable drawings is still required, but certifications are only required as listed below. Test - Hydrostatic Test Item - Each Assembly Performance - ;In accordance with note 2.10 on sheet 6 of Buships Drawing 845-2445110; (for a minimum of 3 minutes) Acceptance - ;No leakage or permanent deformation; Test - Non-Destructive Tests Item - ;Weld Repair and/or Production Weld (as applicable); Performance - Per applicable fabrication specification Acceptance - Per applicable fabrication specification 3.4 Thread Inspection Requirements - All threads on threaded parts must be inspected using appropriate inspection methods, inspection systems, and inspection gages/instruments in accordance with FED-STD-H28 series. Substitution of thecommercial equivalent inspection in accordance with ASME B1 series is acceptable. 3.4.1 System 21 of FED-STD-H28/20 must be used as a minimum inspection requirement for threads when the design drawing or design specification does not specify an inspection requirement. 3.4.2 For Navy and Shipyard drawings, system 21 of FED-STD-H28/20 may be substituted for System 22 without further Navy approval when the design drawing invokes System 22 and does not cite governing specifications that specifically require system 22. System 22 of FED-STD-H28/20 must be used when the drawing references other governing specifications that specifically require System 22, such as certain thread types of MIL-DTL-1222. 3.4.3 A written request for concurrence must be submitted when utilizing alternative measuring equipment or measuring systems not applicable to the specified inspection system. 3.5 Specification Change - For QQ-N-281, Class B material: 1 - Footnote 9 to Table II of QQ-N-281 does not apply. 2 - When starting material is Round Bar greater than 3"" dia, the mechanical properties of Hex Bar apply. 3.6 Heat Treat Requirements - Mechanical properties (via tension testing and hardness testing if hardness is required by the applicable material specification) are required for each heat in each heat treat charge for ASTM-A234, ASTM-A403, ASTM-A182, and ASTM-A105 material. 3.6.1 If heat treatment is performed in continuous-type furnaces with suitable temperature control and equipped with recording pyrometers so that complete heat-treatment records are available, a heat-treatment charge must be considered as any continuous run not exceeding an 8-hr duration. One tension test must be taken from one forging per heat in each heat treatment charge at a minimum of every 8 hours. 3.6.2 Certification of Mechanical Properties (Mechanical Analysis, Tension Testing) must include the condition furnished. The contractor must maintain a complete record on file of the heat treatment given each piece, including stress relief. The contractor must provide either the record of the final heat treatment or a heat treatment certification statement. The certification statement must be signed by the heat-treater and include the date of heat treatment, duration and temperature of heat treatment operations and quenching medium (if required). 3.7 Internal Threads - All internal threads must be formed by cutting. Cold forming of internal threads is not acceptable. 3.8 The pressure tolerance must be as specified in the assembly drawing, detail drawing, design specification or elsewhere in this contract. Where pressure tolerances are not provided by drawings, specifications or specified elsewhere in this contract, the following must be used: For pressure tests below 100 PSIG, the pressure tolerance must be +1 PSIG / -0 PSIG. For pressure tests at or above 100 PSIG up to and including 2500 PSIG, the pressure tolerance must be +2% / -0 PSIG rounded off to the nearest multiple of the smallest graduation on an analog test pressure gauge, not to exceed 50 PSIG. For pressure tests above 2500 PSIG, the pressure tolerance must be +2% / -0 PSIG, rounded off to the nearest multiple of the smallest graduation on an analog test pressure gauge, not to exceed 200 PSIG. The pressure test time tolerance must be as specified in the assembly drawing, detail drawing, design specification or elsewhere in this contract. Where pressure test time tolerances are not provided by drawings, specifications or specified elsewhere in this contract, the following must be used: For a test duration up to and including 1 hour, the tolerance must be +5 minutes / - 0 minutes. For a test duration of more than 1 hour up to and including 24 hours, the tolerance must be +30 minutes / - 0 minutes. For a test duration of more than 24 hours, the tolerance must be +60 minutes / - 0 minutes. 3.9 Welding or Brazing - When welding, brazing, and allied processes are required, as invoked by Section C paragraph 3 requirements, they must be in accordance with S9074-AR-GIB-010A/278, 0900-LP-001-7000 for brazing of piping and pressure vessel applications, or S9074-AQ-GIB-010/248 for brazing of other applications. For all production and repair welding and brazing personnel and procedures must be qualified under S9074-AQ-GIB-010/248 or 0900-LP-001-7000, as applicable. Procedures and Qualification Data must be submitted for review and approval prior to performing any welding or brazing. 3.10 Certificate of Compliance - (SPECIAL EMPHASIS MATERIAL) The Contractor must prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings. 3.11 Configuration Control - The Contractor must maintain the total equipment baseline configuration. For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order. 3.11.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations must be designated as Critical, Major, or Minor. The Contractor must provide a copy of this request to the QAR. Requests must include the information listed below. a. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor. b. Number of units (and serial/lot numbers) to be delivered in this configuration. c. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product. d. Information about remedial action being taken to prevent reoccurrence of the non-conformance. 3.11.2 All requests for Waivers/Deviations on NAVSUP-WSS Contracts must be submitted to the NAVSUP WSS Contracting Specialist via eMail. 3.11.3 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor must submit an Engineering Change Proposal (ECP) for any Class I or II changes that impact the Equipment covered by this contract. ECPs must be prepared in Contractor format, and must include the following information: a. The change priority, change classification (Class I or Class II), and change justification. b. A complete description of the change to be made and the need for that change. c. A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs. d. Proposed changes to documents controlled by the Government. e. Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration. f. Recommendations about the way a retrofit should be accomplished. g. Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product. h. Impacts to the operational use of the product. i. Complete estimated life-cycle cost impact of the proposed change. j. Milestones relating to the processing and implementation of the engineering change. 3.12 Mercury Free - Mercury and mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection. 3.13 O-ring grooves and mating sealing surfaces must be inspected per the contractually invoked drawings or specifications. When the drawings or specifications do not provide specific defect criteria or state that no defects are allowed, the General Acceptance Criteria (GAC) standard must be used for inspecting O-ring grooves and mating sealing surfaces only. Repairs to sealing surfaces and O-ring grooves with unacceptable defects may be accomplished within the limits of the size and tolerances provided in the applicable drawing. Repairs thatwould exceed these limits require approval (including final dimensions). The data that is red lined (crossed out) is excluded from the GAC for this contract and is not to be used for acceptance or rejection criteria. The GAC document is identified as Contract Support Library Reference Number CSD008 at https://register.nslc.navy.mil/ 3.14 NAVSEA 0948-LP-045-7010 - Any applicable requirements of NAVSHIPS 4410.17,NAVSEA 0948-LP-045-7010, or 0948-045-7010 which the contractor must meet are included in this contract/purchase order. The above documents are for GovernmentUse Only. Further application of the above documents is prohibited.prohibited. 3.14.1 Marking of material with a Material Designator per the Drawing is also prohibited, with the exception of Fasteners. Fasteners must be marked with a Material Symbol/Designator as specified elsewhere in this contract. ^ QUALITY ASSURANCE REQUIREMENTS ^ 3.15 See CDRL DI-MISC-80678 (Test Certification) - A statement of tests performed, listing the pieces tested must be furnished along with a copy of the test results. Certification must include the contractor's name, address and date, quantity inspected, identified to the contract/purchase order and item number, and the Contractor's or authorized personnel's signature. Test certifications must reference the standard/specification, including the revision, to which the testing was performed and the acceptance criteria used. Test procedure numbers may also be referenced on test reports. Test reports on weldments must be identified to weld joint and layer. 3.16 Quality System Requirements - The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with ISO-9001 as amplified or modified herein, with the calibration system requirements of ISO-10012 or ANSI-Z540.3 with ISO-17025. A Quality System in accordance with MIL-I-45208, with the calibration system requirements of MIL-STD-45662, is acceptable as an alternate. 3.16.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/nonacceptance by the Government representative to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order. 3.16.2 The Contractor's quality system must be documented and must be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor must, upon notification, make his facilities available for audit by the contracting Officer or his authorized representative. 3.16.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of Level I/SUBSAFE (LI/SS) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at the Procuring Activity may request the PCO waive this requirement. 3.16.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately. 3.16.5 Any changes made by the Contractor to a qualified quality system will require re-submittal to the PCO and concurrence by the Government Quality Assurance Representative prior to adoption. 3.17 Contractor Inspection Requirements - The Contractor must maintain adequate records of all inspections and tests. The records must indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate. Inspection records must be traceable to the material inspected. 3.17.1 The supplier's gages, measuring and test equipment must be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel must be made available for operations of such devices and for verification of their accuracy and condition. 3.17.2 All documents and reference data applicable to this contract must be available for review by the Government representative. Copies of documents required for Government inspection purposes must be furnished in accordance with the instructions provided by the Government representative. 3.18 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility. Such inspection can only be requested by or under authorization of the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased. When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents must be annotated with the following statement: ""A Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately."" 3.18.1 The prime contractor's program must include procedures to assess the capability of the prospective suppliers to produce the products or supply the services in accordance with the contract, prior to the issuance of any purchase document. 3.18.2 Each sub-tier supplier of material or services for items in Section 3 of this contract must be subjected to a periodic review or audit by the Prime to determine the continued capability of the supplier to control the quality of the products or services specified in the purchase order or contract. 3.18.3 The prime contractor must ensure that the purchased product conformsto specified purchase requirements and this contract. The type and extent of control applied to the supplier and the purchased product must be dependent upon the effect of the purchased product on the end item represented by this contract. 3.18.4 The prime contractor must evaluate the requirements of the contractand select suppliers based on their ability to supply the product in accordance with the prime contractor's requirements and the contract. Criteria for selection and evaluation must be established. Records of this effort must be available for review by the government. 3.18.5 The prime contractor's supplier quality assurance program must provide for a review of purchase documents to assure applicable quality requirements are included or referenced in the documentation for compliance by the supplier. 3.19 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor must develop documented control procedures that require at least the following: 3.19.1 Visual examination upon receipt to detect damage during transit. 3.19.2 Inspection for completeness and proper type. 3.19.3 Verification of material quality received. 3.19.4 Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage. 3.19.5 Functional testing, either prior to or after installation, or both, as required by the Contract to determine satisfactory operation. 3.19.6 Identification and protection from improper use or disposition. 3.19.7 Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier must determine and record probable cause and necessity for withholding the material from use. 3.19.8 For GFE material, and as required by the terms of the bailment agreement, the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material. Records of all inspection and maintenance performed on bailed property must be maintained. 3.19.9 Material returned to the contractor must be handled as GFM. 3.20 Traceability and Certification Requirements - To assure that correct materials are installed in Level I/SUBSAFE systems, it is imperative that traceability be maintained from the material to the material certification test report and other required Objective Quality Evidence (OQE). The material certification report must completely and accurately reflect that the material supplied meets the specified requirements. Materials requiring Traceability and Certification Data are identified within Paragraph 3, Section C of this contract/purchase order. 3.20.1 The following provides the minimum requirements for maintaining material traceability and supplements the requirements specified in DI-MISC-81020 and elsewhere in the contract/purchase order. The Contractor must develop written procedures that implement the material control requirements stated herein and elsewhere in this Contract/Purchase Order. 3.21 Material Traceability - The certification data report must be identified through a unique traceability number, heat-lot number, or heat-treat number, as applicable, which must also be marked on the material. This traceability marking on the material must provide direct traceability to the material's chemical composition and mechanical properties certification data. For material produced by batch, continuous cast, or continuous pour processes, samples must be taken no less than once in every eight hours of operation for the purpose of validating proper chemical composition and mechanical properties. Traceability must be maintained through all process operations including any subcontracted operations, to the finished component. 3.21.1 Material Marking for Traceability and Identification - The following are the minimum marking requirements. Additional/alternate marking requirements, if applicable, will be specified elsewhere in the contract/purchase order. In addition to the marking requirements on applicable drawings and/or specifications, marking for traceability is required. All traceability markings must be permanently applied in accordance with MIL-STD-792 (except as specified below). An alternate marking method is permissible provided it is an available option in the contractually invoked specification or drawing, except in instances where the material has been modified by this contract/purchase order and differs from that specified in the specification or drawing. 3.21.2 Traceability markings for items with precision machined or plated surfaces, or material with suitable marking surface areas less than 3/8 inches square (either 3/8"" x 3/8"" or an area equal to 0.1406 inches square) must be applied to a durable tag and the tag securely affixed to the material. 3.21.3 Traceability markings must be maintained through assembly, and whenever possible must be visible after assembly. For items where the marking is not visible aft...
 

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