SOLICITATION NOTICE
39 -- Pallets
- Notice Date
- 6/24/2024 10:32:50 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 322211
— Corrugated and Solid Fiber Box Manufacturing
- Contracting Office
- NAC FACILITY PURCHASING SUPPORT (36S797) HINES IL 60141 USA
- ZIP Code
- 60141
- Solicitation Number
- 36S79724Q0011
- Response Due
- 7/2/2024 1:30:00 PM
- Archive Date
- 08/01/2024
- Point of Contact
- Contract Specialist, Brandy Hudson, Phone: 708-786-5220
- E-Mail Address
-
brandy.hudson@va.gov
(brandy.hudson@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number 36S79724Q0011 is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03. (iv) This solicitation is a 100% Service-Disabled Veteran Owned Small Business Set-aside. The NAICS code associated with this solicitation is: 3322211. (v) Line Items are as follows: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Base Year 26.00 YR __________________ __________________ 0002 Option Year 1 26.00 YR __________________ __________________ 0003 Option Year 2 26.00 YR __________________ __________________ 0004 Option Year 3 26.00 YR __________________ __________________ 0005 Option Year 4 26.00 YR __________________ __________________ Total Amount ____________ (vi) Description of requirements for the items to be acquired Please see the following Statement of Work. (vii) Date(s) and place(s) of delivery and acceptance and FOB point. Department of Veterans Affairs Service Distribution Center 1st Avenue, One Block North of Cermak Bldg 37, Dock Door 16 Hines, IL 60141 Date of Delivery: 30 days. (viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the provision. ADDENDUM to 52.212-1 Instructions to Offerors Commercial Products and Commercial Services. Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: Quote submission requirements: Quotes must be received by the deadline listed on page one of the Combined Synopsis/Solicitation Notice. Any questions should be submitted to Brandy Hudson at brandy.hudson@va.gov by 1630 EST 02 July 2024. In order to be considered responsive, the quote must include the following information: Firm fixed priced quote for all items listed as detailed on the Statement of Work (SOW). The contractor must provide and clearly state the fixed price quote that will be evaluated for the government s order. 2. The completed provision at VAAR 852.219-75. (ix) The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: The government will award one contract to the quote that provides the best value and technically acceptable products to the government. (x) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer. (xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. (xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. The following FAR clauses cited in FAR 52.212-5 are applicable to this acquisition: 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021) 52.219-28 Post Award Small Business Program Representation (SEP 2021) 52.222 19 Child Labor Cooperation with Authorities and Remedies (JAN 2022) 52.222 26 Equal Opportunity (SEP 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37 Employment Reports on Veterans (JUN 2020) 52.222-50 Combating Trafficking in Persons (NOV 2021) 52.223-15 Energy Efficiency in Energy-Consuming Products (MAY 2020) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (xiii) The following additional contract requirements and terms and conditions are applicable to this requirement: VAAR 852.219-73 VA Notice of Total Set-Aside for Certified Service-Disabled Veteran Owned Small Businesses (JAN 2023)(Deviation) VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance For Services and Construction (JAN 2023)(Deviation) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.201-70 Contracting Officer s Representative DEC 2022 VAAR 852.203-70 Commercial Advertising May 2018 (xiv) A statement regarding the Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this solicitation. (xv) The date, time and place offers are due: Date quotes are due: 02 July 2024 Times Quotes are due: 1630 EST Submit Quotes to: Brandy Hudson brandy.hudson@va.gov (xvi) The name and telephone number of the individual to contact for information regarding the solicitation. Brandy Hudson 708-786-5220 brandy.hudson@va.gov STATEMENT OF WORK 1. The purpose of this Statement of Work (SOW) is to define VA s requirements for the purchase of standard 48 x 40 pallets. The pallets are to be delivered at dock door #16 of the Service and Distribution Center located in Bldg. 37, Hines, IL where they can be easily stored in their designated location. SPECIFICATIONS 2. Provide 1500 pallets monthly in biweekly deliveries with the following minimum capabilities and characteristics: Standard pallet dimensions of 48 L X 40 W X 4 ½ H Stringer, four-way pallet design to allow forklifts to enter the pallet from any side Must be double-faced to strengthen the pallet and more evenly distributes the weight of the load Must have a weighted capacity of no less than 1000lbs storage, and up to 3000lbs shipping capacity Can be composed of new wood, recycled wood, or recyclable cardboard, which is preferred due to ease of warehouse cleanup, recycling, and lack of rate of return on number pallets shipped out monthly DELIVERY AND RECEIPT 3. The contractor must ensure deliveries arrive Monday-Friday, between the hours of 7:00 am to 3:00 pm CST at: Department of Veteran Affairs Service and Distribution Center 1st Avenue, Bldg. 37, Dock Door 16 Hines, IL 60141 Contractor shall not attempt to deliver on the following observed federal holidays: New Year s Day Labor Day Martin Luther King Jr. s Birthday Columbus Day President s Day Veteran s Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day Department of Veterans Affairs Inventory Management and Quality Assurance personnel will conduct all verification of accuracy of shipments to include: Bill of Lading (BOL) matches truck/seal/driver Product was not damaged during loading/transport and report any discrepancies Quantity received is equal to quantity stated shipped on packing list Once all has been confirmed as accurate, a purchase order and receiving report will be created to account for every shipment, and ensure payment is disbursed to vendor in a timely fashion. ELECTRONIC INVOICE SUBMISSION INFORMATION Introduction In 2007 the Department of Veterans Affairs entered into a relationship with Tungsten Network, a global provider of electronic invoicing. With Tungsten Network, all Department of Veterans Affairs suppliers are able to securely submit invoices directly from their existing billing systems. All suppliers can easily participate without changing their existing invoicing formats. In addition, by submitting invoices electronically through Tungsten Network, Department of Veterans Affairs suppliers will experience prompt payment with reduced exceptions. Your participation is required by this contract, ensuring that the Department of Veteran Affairs can offer the most efficient and highest quality invoice processing possible Your participation in this existing process is required in order to provide products or services to the Department of Veteran Affairs in compliance with the Improper Payments Elimination and Recovery Act of 2010 (IPERA) and Mandate AN97. The rule mandating electronic invoice submission was published on November 27th, 2012, and has an effective date of December 27th, 2012. Mandate AN97 can be located on the Federal Registry. Tungsten Network will pick up any flat text invoice format, any invoice data layout, and through any communication method of your choice. What this means is that you can send electronic invoices from your existing billing systems. Benefits Of Using The Tungsten Network E-invoicing Solution: Guaranteed invoice delivery Delivery of invoices directly into the Financial Service Center (FSC) payment system and routed nationally for approval, reduction of invoice receipt inquiries More predictable payment we can process electronic invoices much faster than paper More streamlined, fewer exceptions Elimination of mail processing time, postage, data errors and lost or misplaced invoices Improved cash-flow management our process is more transparent; you can check the status of your invoice and when you will be paid The ability to store and retrieve invoices through Tungsten Network s online archive No installation of hardware or software required not cost-prohibitive Payments will be made using an Automated Clearing House (ACH). AN ACH enrollment form can be found at the Bureau of the Fiscal Service following a search for 3881 or within the FAQ guide. Enrolling in the ACH is required for payments made under this contract and any orders placed thereunder. ACH Offers significant advantages: Reduced deliver time for payment funds, eliminating unpredictable postal system delays Automated payment generation through our accounting systems, reducing the likelihood of improper payments. What Happens Next? The below communication details the steps and key requirements needed to allow us to process the data efficiently and to terms. Two Service Options Available: There are two primary methods for sending Invoice and Credit transactions via the Tungsten network: Integrated Solution: A supplier can send a data file directly to Tungsten Network via automatic upload. Web Form: A supplier can create invoices on-line via the Tungsten Network portal. If your company elects for a Web Form Account (Quicker access time and Portal based): o Step 1: Select Register at the top of this page. Most general questions are answered in our 2-minute video about registering. Your Taxpayer ID Number Must be provided and registered with the System for Award Management prior to receiving a Ready to Transact notification with VA. SAM is not affiliated with Tungsten Network. Accept the terms and conditions to using the Tungsten Network. o Step 2: Tungsten Portal Home Page. Follow directions to complete your company details An orange box requesting your company details is present on the right-hand side of the screen. Ensure that Addresses and information match your SAM registration. Remittance Address is required. Ensure you left click SAVE , if successful a green box will appear at the top of the form stating; Company information updated successfully. o Step 3: Request a connection to the Department of Veterans Affairs Select [Customers] Select [Connect with a Customer] Type Veterans Select AAA544240062 Department of Veterans Affairs Select [Connect] A confirmation will appear with a Tungsten Support Ticket Number. The time Tungsten strives to respond to your ticket will be stated. Please be advised the VA FSC Vendorizing Team in Austin must confirm your registration against SAM records. This process can take up to 5 business days. Once confirmed, you will receive a Ready to Transact email from Tungsten granting access to invoice the Department of Veterans Affairs. Please be advised if you select [Invoicing] -> [Create an Invoice] you currently have access to the Tungsten Test Buyer account. This account is to view your invoice format and submissions and is not transmitted to the VA. The current account and transaction fees associated with the Tungsten services are paid by the VA- FSC. Free transaction code (s) are not required. During Implementation (Technical Set-up) Tungsten will confirm your Tax Payer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment. In order to successfully submit an invoice to VA-FSC please review How to Create an Invoice within the how to guides below. All invoices submitted through Tungsten to the VA-FSC should mirror your current submission of Invoice, with the following items required. ***Clarification of additional requirements should be confirmed with your Certifying Official*** The VA-FSC require specific information in compliance with the Prompt Pay Act and Business Requirements. 1. Your company s Tax Payer ID Number (TIN). 2. Your company s Remit Address information. 3. A valid in scope Purchase Order (PO) provided by your contracting officer. 4. Your company s contact information: (Personal Name, Email, and Phone). 5. Your VA point of contact information: (Personal Name, Email, and Phone). 6. If providing services; The period of performance dates (Begin and End). 7. If providing goods; The Ship To information of the VA facility. 8. All discount information if applicable (Percent and Date Terms). For Further Help FSC FAQs Comparison Chart Watch our short video tutorials to tour the Tungsten Network Portal and learn how to use its key features: Learn how to use the home page on the Tungsten Network Portal Create invoices or credit notes on the Tungsten Network Portal Upload invoice files to the portal (only for integrated solution suppliers) View the status of your invoices on the Tungsten Network Portal Set up and run reports on your invoices Manage you company and user settings Find help and support on the Tungsten Network Portal Raise and track your support tickets Contacts Please contact the Tungsten Network team at: Tungsten Network Client Services Phone: 1-866-340-4980 E-mail: va.registration@tungsten-network.com Tungsten Support Phone: 1-877-752-0900 Website: Tungsten Network Support Please contact the Department of Veteran Affairs at: Financial Service Center Phone: 1-877-353-9791 Email: vafsccshd@va.gov
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/118403d0f2b54394bb5c6a305ca93730/view)
- Place of Performance
- Address: VA/SDC 1st Avenue, Bldg 37 Dock Door 16, Hines, IL 60141, USA
- Zip Code: 60141
- Country: USA
- Zip Code: 60141
- Record
- SN07105771-F 20240626/240624230117 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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