Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JUNE 15, 2024 SAM #8236
SOURCES SOUGHT

36 -- Fort Custer National Cemetery Concrete Graveliners

Notice Date

6/13/2024 2:30:34 PM
 

Notice Type

Sources Sought
 

NAICS

327390 — Other Concrete Product Manufacturing
 

Contracting Office

NATIONAL CEMETERY ADMIN (36C786) QUANTICO VA 22134 USA
 

ZIP Code

22134
 

Solicitation Number

36C78624Q0067
 

Response Due

6/19/2024 11:00:00 AM
 

Archive Date

08/03/2024
 

Point of Contact

April Graves, April Graves, Phone: 602-795-4475
 

E-Mail Address

April.Graves@va.gov
(April.Graves@va.gov)
 

Awardee

null
 

Description

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service- Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. The North American Classification System (NAICS) code for this acquisition is NAICS Code 327390 Other Concrete Products Manufacturing 500 employees **Responses to this notice shall include Sources Sought number 36C78624Q0067 the Ft Custer National Cemetery in the subject line of the email no later than 6/19/2024 @ 12:00pm PST sent to April.Graves@va.gov **The following shall be provided in the capabilities statement or in body of email: Company name Address Point of contact Phone, fax, and email DUNS number/ UIE number Type of Large or small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business? Must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Provide any relevant FSS, NAC, GSA Contract vehicles the company holds if applicable. If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solutions you are providing information for available on your schedule/contract? Please review salient characteristics/ and provide feedback or suggestions. If none, please reply as N/A. List any available options to meet needs as outlined in the statement of work. Please include any questions about the statement of work below. Please provide sample pricing if available. SCHEDULE OF SUPPLIES AND SERVICES: CONCRETE GRAVELINERS: The Contractor shall furnish, deliver & install prefabricated concrete grave liners at the Fort Custer National Cemetery. 15501 Dickman Road, Augusta, MI 49012. Concrete grave liners shall be fabricated in strict accordance with GSA Commercial Item Description A-A-30194: Type-I, Style-I, Liner, Grave, Concrete. The contractor shall be required to furnish approximately 250 grave liners annually. UNIT PRICE: The unit price indicated in the Schedule shall be the production delivery of the Concrete grave liners ordered. On an annual basis, the Government estimates ordering and delivery of approximately 250 grave liners to Fort Custer National Cemetery. Contractor will be notified of delivery requirements 24 hours in advance. STATEMENT OF WORK: GENERAL REQUIREMENTS The contractor shall provide all labor, materials and transportation necessary to fabricate and deliver Type I - Concrete Vaults, Style 1 - Box with separate Flat Lid at the Fort Custer National Cemetery, in accordance with the requirements of GSA Commercial Item Description A-A-30194: Type-I, Style-I, Liner, Grave, Concrete.. Placement of Orders: Orders for Grave Liners at Fort Custer National Cemetery will be placed by the Contracting Officer s Representative (COR) or designee to the Contracting Officer. Orders will be in writing. No oral orders will be allowed. Inside Dimensions: Small Grave Liner: 90 inches by 40 inches by 28 inches - (90"" X 40"" X 28"") Medium Grave Liner: 86 inches by 30 inches by 24 inches - (86"" X 30"" X 24"") Oversized Grave Liner: 90 inches by 34 inches by 29 inches - (90"" X 34"" X 29"") Extra Large Grave Liner: 96 inches by 36 inches by 28 inches - (92"" X 36"" X 28"") Inscriptions: Date of manufacture shall be inscribed on both box and lid and shall be visible from the end of the box and lid. Metric Products: Products manufactured to Metric Unit dimensions (centimeters / kilograms / metric ton) will be conducted on an equal basis with those manufactured to Imperial Unit dimensions (inch / pound) units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met. (Note: If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request shall be made to the VA Contracting Officer, in conjunction with the COTR, who will accept or reject the product). Packaging & Marking: Grave liners shall be palleted or otherwise prepared for shipping in accordance with the Commercial Item Description (CID) No. A-A-30194. Grave liners and lids shall be marked in accordance with the CID. (See Inscriptions). DELIVERY The Contractor shall be at the Cemetery and Grave Liners are to be delivered within the gravesite not less than thirty (30) minutes prior to scheduled interment. Vehicles: Contractor vehicles shall be equipped with extra traction control 4X4 drive when needed for difficult off road or slippery surface conditions in burial areas. The successful contractor shall be responsible for removal of equipment when disabled by poor weather conditions or heavy mud. The contractor will ensure disabled vehicles will not delay of impede the normal burial operations under any circumstances. The National Cemetery Administration will not use government vehicles and manpower to remove disabled contractor vehicles. If necessary the government will have the vehicle removed and towed at the contractor s expense. Federal Holidays: The contractor may be required to work all burials schedule during holidays and weekends within the National Cemetery. The ten holidays observed by the Federal Government are as follows: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, or any other day specifically declared by the President of the United States to be a National Holiday. The contractor will be notified of requirements for units to be delivered 24 hours prior to Grave Liners being required at the National Cemetery. The following days scheduling is available at the Administration Building at 4:00 P.M. each day. Normal hours of interment operations for purposes of delivery of Grave Liners are 9:00 A.M. through 2:30 P.M. All work shall be performed between the hours of 8:00 a.m. and 4:00 p.m. local time, Monday through Friday, excluding Federal Holidays. Work performed during non-duty hours, weekends and holidays, will be at the discretion of the COR. The contractor shall phase all work in such a manner as not to impact on or interfere with cemetery operations. The contractor shall not operate equipment, machinery, or otherwise perform contract work within 250 feet of any ongoing interment service. The COR, at his discretion, may direct and arrange the contractor's performance in specific areas of the cemetery to ensure smooth cemetery operations. Delivery shall be FOB Destination. CONTRACTOR RESPONSIBILITIES Appearance: Contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel. The contractor shall observe traffic, parking, directional signs and regulations when using the cemetery's roadways. Vehicles shall not be driven off of the paved roadways onto non-paved areas without first securing permission from the COR. Work Ethics: The Government will not tolerate a contractor influencing a family, concerned person, or funeral service persons to use or not use a Government-provided Grave Liner. CONTRACT MANAGEMENT Representatives of the Contracting Officer: The VA Contracting Officer will designate one (or more) representatives to serve as the Contracting Officer s Representative (COR) to act for him/her in furnishing technical guidance and advice or generally directing the work to be performed under the contract. Such designation will be in writing and will define the scope and limitations of the COR s authority. A copy of the designation(s) shall be furnished to the Contractor at time of award. The COR may direct and arrange the Contractor s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include day-to-day monitoring of the contract as follows: Providing contract oversight and technical guidance to the Contractor. Placing orders for services. Verification / certification of payments to the Contractor for services rendered. Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer. All administrative contract functions are the responsibility of the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer. Communication & Coordination of Work with COTR: Communication with the COTR (or designee) is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise shall not disturb burial services. Trucks and workmen shall be prohibited from passing through the service area during this period. Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government will provide, at the time of contract award, a list of Government personnel authorized to act as COR. FSC 3990 METRIC A-A-30194 July 26, 1993 COMMERCIAL ITEM DESCRIPTION GSA Commercial Item Description A-A-30194: Type-I, Style-I, Liner, Grave, Concrete. The General Services Administration has authorized the use of this commercial item description as a replacement for VA Specification X1708G for concrete. This commercial item description describes Concrete Graveliners intended for use in national cemeteries to prevent the sinkage of soil in graves. Salient characteristics. LINER, GRAVE, CONCRETE - Shall be constructed from reinforced concrete utilizing Portland Cement. Cement will be of commercial quality using steel and/or polypropylene reinforcement. In addition the material(s) used in the production of concrete graveliners shall be impervious to any destructive action of the natural elements possibly contained in the cemetery soil which can range from extreme acidic to extreme alkaline conditions. Concrete graveliners must be properly cured for 28 days before delivery and the concrete must have a minimum compression strength of 31, 027 kilopascal (kPa) or 4,500 pound force/square inch (PSI). Style 1 - Box with separate lid Style 2 - Dome with a base Style 3 - Dome without a base SIZES Small Liner 147 cm (58 in) by 51 cm (20 in) by 46 cm (18 in) Medium Liner 218 cm (86 in) by 76 cm (30 in) by 61 cm (24 in) Oversize Liner 229 cm (90 in) by 81 cm (32 in) by 66 cm (26 in) Extra Large Liner 234 cm (92 in) by 91 cm (36 in) by 71 cm (28 in) Internal dimensions listed above are nominal for the standard sizes and small variances are permitted in the use of standard commercial products providing size permits use of standard caskets. UNIT: EACH Workmanship. Graveliners shall be free from defects which detract from its appearance or impair its serviceability. PRODUCTION SPECIFICATION. The following must be included as part of the bid: Type of material or materials Material specifications Methods of construction Testing procedures and findings Performance. Graveliners furnished will be designed for a maximum burial depth of 2.13 m (84 in) from the bottom of the liner, with minimum soil cover of 46 cm (18 in), be capable of structurally withstanding passage of an axle load of 5.0 metric tons (11,000 Ibs.) after burial and provide for ease of installation. Liners will have a sufficient weight bearing surface area to prevent sinkage. This area may vary depending upon soil conditions, but in all cases, will be capable of passing the functional test specified in paragraphs entitled ""Functional tests"" in order to perform this function in place after installation. The ongoing static loads in this environment include the weight of the backfill, changes in the water table, and pressures from the freeze thaw cycle where applicable. In addition, the graveliner shall be designed to withstand the dynamic, differential and impact loads and stresses which are exerted upon a unit during the interment process. Such loads and stresses include compaction of the (backfill) soil, excavation of adjoining gravesite, as well as the pressures and forces exerted by normal cemetery excavation, compaction and maintenance equipment. Graveliner designs shall be such as to prevent any potential sinkage due to chiseling (The sinkage process caused because of insufficient surface area contact with the bottom of the grave.) and fatigue creep (The long run sagging process of the weight bearing surface area). Design and construction. Graveliners will meet the performance requirements. The combination of the design shape, design thickness, structure and material shall be capable of supporting the required 2.27 metric tons (5,000 Ibs.) center load pressure test and the axle load test of 5.0 metric tons (11,000 Ibs.), plus the superimposed earth load. Both the exterior dimensions and the weight of the graveliner shall be kept to a minimum in accordance with the normal internal dimension standards specified above in Paragraph labeled ""Salient characteristics"" and the required structural strength specified above. Design contours and shapes will be such as to eliminate any possible back-fill voids, settling, sinking, floating or raising of the graveliner once interred. The graveliners and parts thereof will have provisions to facilitate both the ease of installation and removal of the unit and its component parts. All lifting apparatus must be adequately anchored in the unit to sufficiently withstand the stresses of lifting and placing the unit. Graveliners will have knockout holes to permit drainage. Inscription. The date of manufacture will be permanently recorded on the graveliner so that the contractor can identify his product according to the date of production. QUALITY CONTROL AND ASSURANCE PROVISIONS. Responsibility for inspection. Unless otherwise specified in the contract or purchase order, the contractor shall be responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract or purchase order, the contractor may use its own facilities suitable for the performance of the inspection requirements specified herein, with prior approval of the Cemetery Director. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that supplies and services conform to prescribed requirements. Records. Records of examinations and tests performed by or for the contractor shall be maintained by the contractor and made available to the Government, upon the Government's request, at any time, or from time to time, during the performance of the contract and for a period of three years after delivery of the supplies to which such records relate. Inspection. Inspection, as used herein, is defined as both examination (such as visual or auditory investigation without the use of special laboratory appliances or procedures) and testing (determination by technical means of physical and chemical properties) of the item. Preproduction sample. When specified a preproduction sample will be required and will be examined and tested in accordance with this specification. The preproduction sample will be representative of the production article. However, the requirements for furnishing a preproduction sample may be waived as to a bidder if: a. The bidder states in the bid that the product offered is the same as a product previously furnished to the procuring activity under a prior contract, and the bidder identifies the contract. b. The contracting officer determines that such product meets the requirements of the specification. Tests. Tests shall be conducted to determine compliance with these commercial item description requirements. Where feasible, the same sample shall be used for the determination of two or more test characteristics. Testing of components. Upon request, the supplier will furnish a certification of compliance, issued by an independent testing laboratory or an approved testing program. This would include an analysis for all characteristics of material specified and applicable referenced specifications. The Government reserves the right to verify the correctness of such certificates of compliance and analysis. Approved graveliners are subject to both random compliance and complete re-testing. The graveliners will conform to the following American Society for Testing and Materials (ASTM) Standards. ASTM C 33 - Standard Specifications for Concrete Aggregate ASTM C 39 - Test Method for Compressive Strength of Cylindrical Concrete Specimens ASTM C 40 - Standard Test Method for Organic Impurities in Fine Aggregates for Cement ASTM C 94 - Standard Specification for Ready-Mixed Concrete ASTM C 150 - Standard Specification for Portland ASTM C 173 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Volumetric Method ASTM C 231 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Pressure Method ASTM C 260 - Standard Specification for Air-Entraining Admixtures for Concrete ASTM C 330 - Standard Specification for lightweight Aggregates for Structural Concrete ASTM C 494 - Standard Specification for Chemical Admixtures for Concrete Sampling for examination. Sampling for examination shall be conducted in accordance with MIL-STD-1 05, with an AQL of 1.0 (percent defective) and an inspection level of S-1. Examination of furnished product. Graveliners will be examined for the defects listed below. Whenever a deviation to specified requirements is noted, correction will be made. Failure to make corrections will be cause for rejection: Size/dimensions not as specified. Materials not as specified. Production date not inscribed or otherwise permanently recorded. Drainage holes not provided. Surface contains foreign inclusions, spalling, holes, cracks, large voids, or other evidence of poor manufacture. Functional Test. Upon request, a functional load test will be made at the contractor's expense under the direction of the contracting officer, or his/her representative, to insure the graveliner, as furnished, will be capable of supporting load weight stated in paragraph entitled ""Design and construction"". The functional test will consist of two loading conditions: (a) Unconfined loading. (Center Load Pressure Test) Place base on 10.16 cm (4 in) x 10.16 cm (4 in), spaced approximately 0.305 m (12 in), from each end of the test product. Place cover on base. The producer may choose to use a temporary gasket material in the sealant (tongue and groove) area of a graveliner in place of the permanent sealant. Cushion material should be used to assure that a 0.093 sq. m (1 sq ft); bearing plate will uniformly load the test unit. Special care should be taken for units with arch-shaped tops or carapaces. A hydraulic ram will be pressurized until the ram engages the bearing place, and will be set at a preload pressure of 226.8 kg (500 Ib) for a minimum of one minute. The inspector will add additional pressure to the test unit in 2,268 kg (5,000 Ib) increments. This pressure will be added gradually, taking at least thirty (30) seconds to add each additional 226.8 kg (500 Ib) load. Once the 226.8 kg (500 Ib) increment has been added, the test unit should be allowed a minimum of one minute at rest prior to the next load increase. This procedure should be repeated until the full 2,268 kg (5,000 Ib) load has been properly applied. The concrete graveliner must withstand the 2,268 kg (5,000 Ib) of static load on the 0.93 m (36 in), section at the critical load area for a minimum of five (5) minutes without failure. (b) Confined loading. The liner shall be placed on a flat surface below ground and covered with a granular soil material. The soil will be compacted thoroughly around and on top of the liner to a thickness of 46 cm (18 in). A wheeled tractor or truck with an axle load of 5.0 metric tons (11,000 Ibs.) will then be passed over the covered liner for a minimum of twenty (20) times in repetition. The liner must not show any signs of material overstress or cracking. Upon completion of Confined loading test the adjacent ""gravesite"" will then be excavated to a maximum depth of 2.13 m (84 in), exposing the longitudinal side of the tested unit for a period of no less than twenty-four (24) hours. The unit must not exhibit any signs of potential material fatigue, creep, chiseling, excessive deflection, scratching or infringement of the adjacent gravesite. The contracting officer or his/her designated representative at any time may make unannounced inspections of the contractor's plant. Contractor certification. The contractor shall certify that the product offered meets the salient characteristics of this description and conforms to the producer's own drawings, specification, standards, and quality assurance practices. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract. Regulatory requirements. Federal Food, Drug and Cosmetic Act - If the product covered by this document has been determined by the U.S. Food and Drug Administration to be under its jurisdiction, the offeror/contractor shall comply, and be responsible for compliance by its subcontractors/suppliers, with the requirements of the Federal Food, Drug and Cosmetic Act, as amended, and regulations promulgated there under. In addition, the offeror/contractor shall comply, and be responsible for compliance by its contractors/suppliers, with the requirements of all other applicable Federal, State, and local statues, ordinances, and regulations. Recovered materials. The offeror/contractor is encouraged to use recovered material in accordance with Federal Acquisition Regulation Subpart 23.4 to the maximum extent practical. Packaging and packing. Graveliners will be palleted or otherwise prepared for shipping in accordance with standard commercial practice to insure carrier acceptance and safe delivery in containers complying with rules and regulations applicable to the mode of transportation. Marking. Shipping containers will be marked in accordance with the manufacturer's standard commercial practice. The production date will be inscribed or otherwise permanently marked on each component which makes up a graveliner. Copies of Federal Standard No. 376, Preferred Metric Units for General Use by the Federal Government and Federal Test Standard 191 are available from General Services Administration Business Service Centers in Boston, MA; New York, NY; Philadelphia, PA; Washington, DC; Atlanta, GA; Chicago, IL; Kansas City, MO; Fort Worth, TX; Denver, CO; San Francisco, CA; Los Angeles, CA; and Seattle, WA. Copies of Specifications and Standards are also available from Department of Defense Single Stock Point. Special Assistance Desk, telephone (215) 697-2667 or 2179 will provide you adequate information by mail or Tele-Specs mode. Copies of United States Pharmacopoeia (USP) regulations may be obtained from: USPC, Inc., 12601 Twinbrook Parkway, Rockville, MD 20852, USA. Ordering data. Purchasers should select the preferred options permitted herein, and include the following information in procurement documents: Title, number, and date of this commercial item description Type, style and size.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/044d14cfddb34d7ab1bbd905566f3d2e/view)
 

Place of Performance

Address: Fort Custer National Cemetery 15501 Dickman Road, Augusta 49102

Zip Code: 49102
 

Record

SN07097369-F 20240615/240613230127 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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