Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JUNE 15, 2024 SAM #8236
SOURCES SOUGHT

J -- Par Excellence for Point of Use (POU) weight based supply System ""Brand Name or equal""

Notice Date

6/13/2024 1:12:59 PM
 

Notice Type

Sources Sought
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

260-NETWORK CONTRACT OFFICE 20 (36C260) VANCOUVER WA 98662 USA
 

ZIP Code

98662
 

Solicitation Number

36C26024Q0653
 

Response Due

6/21/2024 6:00:00 AM
 

Archive Date

07/21/2024
 

Point of Contact

Gregory Watson, Contract Specialist, Phone: 360-553-7602
 

E-Mail Address

gregory.watson2@va.gov
(gregory.watson2@va.gov)
 

Awardee

null
 

Description

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services: The Department of Veterans Affairs VISN 20 facilities located in the states of Oregon Washington Idaho and Alaska requires service of existing and additional Point of Use (POU) weight based supply systems to automate inventory management processes in open shelf distribution points (or supply closets ) Brand Name or Equal to Par Excellence. B.2 STATEMENT OF WORK (SOW) 1. Contract Title Purchase, install, and set-up of weight-based inventory management systems and support services for commodity inventory points throughout all facilities within VISN 20. 2. Background Historically, VISN 20 has used a cabinet based, point of use (POU) system for inventory management. VISN 20 has recently deployed a program for a weight-based inventory supply system. The weight-based system has been implemented over the past 5 years successfully improving Inventory control. 3. Scope To install weight-based inventory management systems at various facilities throughout VISN 20, (identified in Section 4. Specific Tasks) ensure system is fully operational, ensure system communications are intact, and fully train staff to be knowledgeable on the use of the system. 4. Specific Tasks Task 1 - Installation. To stage and install scales, cabinets, controllers, and bins as required for specific projects at VISN 20 facilities. Installation shall include: Staging, wiring, calibrating, and registering scales Building graphical walls and rows in the system application based on room layout that will allow for item identification and location by the user Assembling third party equipment as needed for a project Coordinate the installation of wall mounted louvers upon written approval from local Facilities Management Service (FMS), as applicable Confirmation of installed controllers connecting and communicating with the Par Excellence server Installation is not considered complete unless all tasks identified above at minimum are performed The specific locations for identified projects will be at the discretion of the Facility Chief Supply Chain Officer. The location can be on site at the main facility campus or at a remote location, i.e., Community Based Outpatient Clinic (CBOC). VISN 20 Facilities Facility Location Address Distance from Main Campus Anchorage Muldoon Clinic 1201 North Muldoon Road, Anchorage, AK 99504 Domiciliary 3001 C Street, Anchorage, AK From Muldoon: 6 MILES Transitional Housing Units 3 each 932 E. 12th Avenue 944 E. 12th Avenue 709 N. Hoyt Street Anchorage, AK The transitional housing units on 12th Avenue are 5 MILES from Muldoon. The Hoyt Street unit is 3 MILES. CBOC Mat-Su 865 North Seward Meridian Parkway, Wasilla, AK 99654 From Anchorage: 38 MILES CBOC Kenai 240 Hospital Place, Suite 105   Soldotna, AK 99669 From Anchorage: 152 MILES CBOC Fairbanks Building 4076, Neeley Road, Room 1J101, Fort Wainwright, AK 99703 From Anchorage: 358 MILES CBOC Juneau 709 W 9th St #150, Juneau, AK 99801 843 miles from 1201 North Muldoon, Anchorage, AK 99504 Anchorage Vet Center 4201 Tudor Centre Drive, Suite 115, Anchorage, AK 99508 From Muldoon: 6 MILES Wasilla Vet Center 851 E. West Point Drive Suite 111, Wasilla, AK 99654 From Anchorage: 38 MILES Kenai Vet Center Building F, Suite 4 Red Diamond Center, 43335 Kalifornsky Beach Road, Soldotna, AK 99701 From Anchorage: 163 Fairbanks Vet Center 540 4th Avenue, Suite 100, Fairbanks, AK 99701 From Anchorage: 358 Ft. Richardson National Cemetery Building 58-512, Davis Highway, P. O. Box 5-498, Fort Richardson, AK 99505 From Muldoon: 2 MILES Boise Main Campus to include all buildings 500 W. Fort Street, Boise, ID 83702 CBOC Caldwell 4521 Thomas Jefferson Street Caldwell, ID 83605-5100 32Miles CBOC Mt. Home 815 N. 6th East, Mt. Home, ID 83647 44 MILES CBOC Twin Falls 260 2nd Avenue East, Twin Falls, ID 83301 128 MILES CBOC Salmon 705 Lena Street, Salmon, ID 83467 249 MILES Eastern Oregon VA Clinic 635 Highway 20 North, Suite 4 Hines, OR 97738-9462 191 MILES Outreach Center 2424 Bank Drive Boise, ID 83702 3 MILES VMOC 1289 Boeing Street, Boise, ID 83705 4.6 MILES Contracting Office 960 Broadway Boise, ID 83706 1 MILE Portland Portland Campus to include all buildings and Oregon Health Science University 3710 SW US Veterans Hospital Road, Portland, OR 97239 Vancouver Campus to include all buildings on campus 1601 E. 4th Plain Boulevard, Vancouver, WA 98661 From Portland: 12 MILES CBOC Hillsboro 1925 North East Stucki Avenue, Suite 300 Hillsboro, OR 97006-6945 From Portland: 13 MILES CBOC Salem 1750 McGilchrist St SE #130, Salem, OR 97302 From Portland: 49 MILES Salem Vet Center 2645 Portland Road NE, Suite 250 Salem OR 97301 From Portland: 53 MILES CBOC Fairview 1800 NE Market Drive Fairview, OR 97024 From Portland: 17 MILES CBOC West Linn 1750 SW Blankenship Road, Suite 300, West Linn, OR 97068 From Portland: 18 MILES CBOC Camp Rilea 91400 N. Neacoxie Street, Building 7315, Warrenton, OR 97146 From Portland: 86 MILES CBOC Bend Bend VA Clinic, 2650 NE Courtney Dr, Bend, OR 97701 From Portland: 174 MILES Central Oregon Vet Center 1645 NE Forbes Rd. Suite 105 Bend OR 97701 From Portland: 177 MILES Outreach Clinic The Dalles 704 Veterans Drive, The Dalles, OR 97058 From Portland: 87 MILES Community Outreach & Referral Center 308 SW 1st Ave. Portland, OR 97204 From Portland: 3 MILES Portland Vet Center 1505 NE 122nd Ave. Portland OR 97230 From Portland: 13 MILES Willamette National Cemetery 11800 SE Mt. Scott Boulevard, Portland, OR 97086 From Portland: 15 MILES Veterans Benefit Administration 100 SW Main Street, Floor 2, Portland, OR 97204 From Portland: 3 MILES Roseburg Main campus to include all buildings 913 NW Garden Valley Boulevard, Roseburg, OR 97471 CBOC Eugene 1255 Pearl Street, Suite 200, Eugene, OR 97401 71 Miles CBOC North Bend 2191 Marion Street, North Bend, OR 97459 85 Miles CBOC Brookings 555 5th Street, Suite 1, Brookings, OR 97415 165 Miles CBOC Crescent City 1575 Railroad Avenue, Crescent City, CA 95531 151 Miles CBOC Bandon 1010 First Street, Suite 100, Bandon, OR 97411 85 Miles Seattle Seattle campus to include all buildings on campus address Community Reintegration Services 9245 Lakeside Way, Tacoma, WA 98493 From Tacoma: 2 MILES American Lake campus to include all buildings on campus 9600 Veterans Drive, Tacoma, WA 98493 From Seattle: 42 MILES CBOC Silverdale 9177 Ridgetop Boulevard NW Silverdale, WA 98383-8519 From Tacoma: 48 MILES CBOC Port Angeles 1005 Georgiana Street, Port Angeles, WA 98362 From Seattle: 110 MILES CBOC Mt. Vernon 307 S. 13th Street, Suite #200, Mt. Vernon, WA 98273 From Seattle: 65 MILES North Seattle CBOC (Valor) 12360 Lake City Way NE, Suite 200 Seattle, WA 98125 From Seattle: 14 MILES CBOC Bellevue (Valor) 13033 Bel-Red Road Suite 210 Bellevue, WA 98005 From Seattle: 15 MILES Federal Way CBOC (Valor) 34617 11th Place S Suite 301 Federal Way, WA 98003 From Seattle: 23 MILES South Sound CBOC (Sterling) 151 NE Hampe Way Chehalis, WA 98532 From Tacoma: 50 MILES Bellingham Vet Center 3800 Byron Ave Suite 124 Bellingham WA 98229 From Seattle: 90 MILES Puyallup VA Clinic 11216 Sunrise Boulevard East, Suite 209, Building 3 Puyallup, WA 98374-8848 From Tacoma: 20 MILES Everett Vet Center 3311 Wetmore Ave Everett WA 98201 From Seattle: 32 MILES Federal Way Vet Center 32020 32nd Ave South Suite 110 Federal Way WA 98001 From Seattle: 23 MILES Seattle Vet Center 4735 E Marginal Way S, Room 1102 Seattle WA 98134 From Seattle: 3 MILES Tacoma Vet Center 4916 Center St. Suite E Tacoma WA 98409 From Tacoma: 50 MILES Oxbow 4735 East Marginal Way, Seattle, WA 98134 On the Federal Center South Campus From Seattle: 5 MILES VA Homeless Veterans Program 419 S 2nd St Renton, WA 98057 From Seattle: 10 MILES University of WA (Harborview) 325 9th Ave, Seattle, WA 98104 From Seattle: 4 MILES University of WA T-334, Health Sciences Building, 1959 NE Pacific Street, Seattle, WA 98195 From Seattle: 7 MILES Seattle Regional Benefit Office Jackson Federal Building 915 2nd Ave. Seattle, WA 98174 From Seattle: 4 MILES Tahoma National Cemetery 18600 Southwest 240th Street, Kent, WA 98042 From Seattle: 24 MILES VA NCO Office 1495 Wilmington Dr Dupont, WA From Tacoma: 9 MILES Spokane Main Campus to include all buildings on campus N. 4815 Assembly Street, Spokane, WA 99205 CBOC Coeur d Alene 915 West Emma Avenue Coeur d'Alene, ID 83814-2531 36 MILES CBOC Wenatchee 2530 Chester Kimm Road, Wenatchee, WA 98801 175 MILES Mayfair 6002 N. Mayfair, Spokane WA 4.5 miles Homeless Center 705 W. 2nd Ave., Spokane WA 5.2 miles Libby VA Clinic 211 East 2nd Street Libby, MT 59923-2047 160 MILES Walla Walla Main campus to include all buildings 77 Wainwright Drive, Walla Walla, WA 99362 CBOC Lewiston 1630 23rd Avenue, Suite 2, Lewiston, ID 83501 101 Miles CBOC Richland 825 Jadwin Avenue, Suite 250, Richland, WA 99352 69 Miles CBOC Yakima 1211 Ahtanum Ridge Drive Union Gap, WA 98903 128 Miles CBOC LaGrande 202 12th Street, La Grande, OR 97850 75 Miles Wallowa County VA Clinic 401 Northeast 1st Street, Suite A Enterprise, OR 97828-1186 103 MILES Morrow County VA Clinic 2 Marine Drive, Suite 103 Boardman, OR 97818 81 MILES SORCC (White City) Main campus to include all buildings 8495 Crater Lake Highway, White City, OR 97503 CBOC Klamath Falls 2819 Dahlia Street, Klamath Falls, OR 97601 MILES FROM VA SORRC: 71 miles CBOC Grants Pass West 1877 Williams Hwy, Grants Pass, OR 97527 MILES FROM VA SORRC: 31 miles Veterans Center (Grants Pass) 211 SE 10TH Grants Pass, OR 97526 MILES FROM VA SORRC: 31 miles Eagle Point National Cemetery 2763 Riley Rd., Eagle Point, OR 97524 MILES FROM VA SORRC: 5 miles Installed equipment shall have a one-year full equipment replacement for defects or damage not caused by VA personnel. Install does not include disassembly of existing storage devices. Hardware and Software Install: Install the program and software packages used to add, delete, and edit items stored in the bins/platforms on VA owned desktops or laptop computers at each designated facility. Install software on 1 (one at minimum) VA owned laptop for system set-up and installation. Install and prepare VA owned server for transmission of information between Contractor and VA for maintenance and monitoring of equipment in use. Access: Grant accesses and train VA employees for the web-based program that shall have unlimited user access and provide reports and data mining capability of current inventory including but not limited to current stock levels, recommended order levels, and average usage levels. The system shall be capable of producing reports in Excel or text delimited format using commercially available software. Training includes but is not limited to: Adding items Removing items Assigning items Weighing items Calibrating Scales Order management User Admin Management Troubleshooting errors Editing Items Troubleshooting Reporting functions Running interactive jobs Locating items graphically from the system 5. Capabilities: The inventory management system shall produce an accurate real-time reading of quantities on-hand accessible by web-based program and provide data mining capabilities that shall include at a minimum, current stock levels, recommended order points, average usage levels per item and ability to track medical supply usage per patient treated at the VA facilities listed above. The weight-based system will be interfaced with GIP (Generic Inventory Package) and/or VA approved supply inventory system, for example DMLSS (Defense Medical Logistics Standard Support). The primary purpose of the interface is to identify out of balance on-hand quantities and values between GIP and/or supply inventory system and the weight-based system. The weight-based system will identify any out of balance on hand quantities and values, accounting for any due out or due ins. If the out of balance condition is caused by a pending due in or due out, it will be displayed separately to easily identify. Vendor system due-ins and due-outs are to be automatically removed when GIP and/or supply inventory system due-in and due-outs are cleared , or orders are closed. The functionality of the Weight Bin System is listed below. Equipment Status Communication about system status including system failures Materials Management Status Open Orders Emergency/Critical Item Levels Negative Quantities on-Hand Item Locator Customer Item Requisition Par Level Analysis Current Levels Level recommendations by cost and usage demand SKU (stock keeping unit) reduction recommendations Items over par level Stock outs and critical hits Par level value over time Consumption Average monthly usage Consumption analysis including time Consumption deviation Consumption over time Reports Activity detail (sales, receipts, adjustments, etc.) to include time inventory on hand changed Quantity on-hand discrepant inventory alerts Value on-hand Department transactions Cycle count sheet Out of balance with GIP - on hand Due-ins Due-outs Issue multiple discrepancy between GIP and Par Bin Emergency levels Orders Existing orders Order preview Items Item master Item history Item classification Reconciliation history Most recent recon per item Compatibility Communication with current existing system Adaptable to be an open bin system or secured system Compatible with existing web-based system Compliant with VISTA POU manual and OIT s 508 compliance 6. Licensing Per FAR 12.212, Commercial computer software or commercial computer software documentation shall be acquired under licenses customarily provided to the public to the extent such licenses are consistent with Federal law and otherwise satisfy the Government s needs. Please see the attachment in Section D., regarding Governing Law, for more details. 7. Support Support to include continuous monitoring by means of a minimum of 4 remote checks of equipment functionality by Contractor personnel every 24 hours. Notification and maintenance support from Contractor personnel in the event of a problem with equipment or software. Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software. Equipment and related hardware to be replaced within 48 hours of notification of a problem if user is not at fault for damage or defect. POU weight based system must maintain an integrated relationship to existing VA systems. Must be able to script configurable interfaces that enable functional connection to a system on the VA LAN network. Specifically, compatibility with Veterans Data Integration and Federation (VDIF) Health-Connect is required. POU weight based system also must interface with VA s legacy (and current) inventory system - GIP. 8. Performance Monitoring Completion of the install will be verified by the Contracting Officer Representative (COR) or designated personnel. Functionality and accuracy of the installed equipment will be continuously monitored by Supply Chain staff to ensure equipment is functioning properly and providing accurate and timely information for inventory and reordering purposes. Installed equipment and software is monitored by Contractor employees by daily check-ins that shall occur remotely at least 4 times every 24 hours. Contractor support to be provided for any defects or functionality problems by contacting Contractor via email or telephone within applicable time frames. The Contractor will meet (e.g., in person, telephone, etc.) with the COR monthly to address any unresolved issues. Any unresolved and/or continuous issues will be addressed to the Contracting Officer for corrective action. 9. Security Requirements Vendor owned software and/or application is to be installed on VA owned server, laptop and desktop computer. VA sensitive information is not being transmitted, only scale numbers and supply quantification information. Contractor personnel performing installation may be required to complete the Department of Veterans Affairs security screening. General Contractor s employees shall not enter the work area without the appropriate badge. They must present themselves to the facility VA Police for a Contractor s badge to be worn during the set-up of the system. They may be subject to inspection of their personal effects when entering or leaving the work area. 10. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) VA VISN 20 facilities will furnish a server, laptop, and desktop computer for installation of vendor owned software and related programs need to make the installed equipment operational. 11. Other Pertinent Information or Special Considerations Identification of Possible Follow-on Work. Support services will be maintained and purchased after initial 1-year warranty is no longer effective. 12. Risk Control Employees of contractor responsible for installation and setup will have background check completed or show proof of background check completed no longer than one (1) year ago, from date of award including fingerprint analysis. Contractor employees shall always obtain VA badge and wear on their person above their waist and visible. Contractor will be installing a supply storage and tracking system in an area under construction. Workers will need to be cognizant of staff movements, equipment, and a plethora of activity during certain periods of the workday. Installation staff shall have no patient contact or access to sensitive patient information. COR will be available for risk intervention should the need arise. 13. Period of Performance Installation to begin no later than 30 days after contract award date. Installation will be phased by facility and will be at the discretion of the VISN 20 CSCO (Chief Supply Chain Officer). The FCSCO (Facility Chief Supply Chain Officer) at each facility will provide the Contractor a deployment plan, to include time and location of installations. The pricing period for this IDIQ is from date of award through 5 years. B.3 PRICE/COST SCHEDULE Please reference the PAR Excellence VISN 20 Price List, within Section D for a complete list of applicable pricing throughout the life of the contract. The guaranteed minimum award amount for this contract is $3,500.00. The maximum aggregate value of orders that can be placed under this contract is $25 million. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount. The above amounts are based on the independent Government estimate Individual Task Orders for funding will be issued by a Network Contracting Office (NCO) 20 Contracting Officer to the Contractor as the need arises (bona fide need). B.4 Attachment 1 - VA HANDBOOK 6500.6 - APPENDIX B VA ACQUISITION REGULATION SOLICITATION PROVISION AND CONTRACT CLAUSE NOTE: This clause will undergo official rule making by the Office of Acquisitions and Logistics. The below language will be submitted for public review through the Federal Register. The final wording of the clause may be changed from what is outlined below based on public review and comment. Once approved, the final language in the clause can be obtained from the Office of Acquisitions and Logistics Programs and Policy. 1. SUBPART 839.2 INFORMATION AND INFORMATION TECHNOLOGY SECURITY REQUIREMENTS 839.201 Contract clause for Information and Information Technology Security: a. Due to the threat of data breach, compromise or loss of information that resides on either VA-owned or contractor-owned systems, and to comply with Federal laws and regulations, VA has developed an Information and Information Technology Security clause to be used when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor, subcontractor or a third party in any format (e.g., paper, microfiche, electronic or magnetic portable media). b. In solicitations and contracts where VA Sensitive Information or Information Technology will be accessed or utilized, the CO shall insert the clause found at 852.273-75, Security Requirements for Unclassified Information Technology Resources. 2. 852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (INTERIM- OCTOBER 2008) As prescribed in 839.201, insert the following clause: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. (END OF CLAUSE) B.5 Attachment 2 - VA HANDBOOK 6500.6 APPENDIX C VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS, AS APPROPRIATE 1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 3. VA INFORMATION CUSTODIAL LANGUAGE Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR. 4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT a. Information systems that are designed or developed for or on behalf of VA at non-VA facilities shall comply with all VA directives developed inaccordance with FISMA, HIPAA, NIST, and related VA security and privacy control requirements for Federal information systems. This includes standards for the protection of electronic PHI, outlined in 45 C.F.R. Part 164, Subpart C, information and system security categorization level designations in accordance with FIPS 199 and FIPS 200 with implementation of all baseline security controls commensurate with the FIPS 199 system security categorization (reference Appendix D of VA Handbook 6500, VA Information Security Program). During the development cycle a Privacy Impact Assessment (PIA) must be completed, provided to the COTR, and approved by the VA Privacy Service in accordance with Directive 6507, VA Privacy Impact Assessment. b. The contractor/subcontractor shall certify to the COTR that applications are fully functional and operate correctly as intended on systems using the VA Federal Desktop Core Configuration (FDCC), and the common security configuration guidelines provided by NIST or the VA. This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista) and future versions, as required. c. The standard installation, operation, maintenance, updating, and patching of software shall not alter the configuration settings from the VA approved and FDCC configuration. Information technology staff must also use the Windows Installer Service for installation to the default program files directory and silently install and uninstall. d. Applications designed for normal end users shall run in the standard user context without elevated system administration privileges. e. The security controls must be designed, developed, approved by VA, and implemented in accordance with the provisions of VA security system development life cycle as outlined in NIST Special Publication 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems, VA Handbook 6500, Information Security Program and VA Handbook 6500.5, Incorpo...
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/1956eeeb54e84bcc9a56ee628e22220f/view)
 

Place of Performance

Address: Department of Veterans Affairs VISN 20 1601 E 4th Plain Blvd, Vancouver 98661, USA

Zip Code: 98661

Country: USA
 

Record

SN07097301-F 20240615/240613230126 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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