SOURCES SOUGHT
99 -- SOURCES SOUGHT - HASKELL IHS MEDICAL LINEN SERVICES
- Notice Date
- 4/5/2024 9:58:36 AM
- Notice Type
- Sources Sought
- NAICS
- 812320
— Drycleaning and Laundry Services (except Coin-Operated)
- Contracting Office
- OK CITY AREA INDIAN HEALTH SVC OKLAHOMA CITY OK 73114 USA
- ZIP Code
- 73114
- Solicitation Number
- 246-24-Q-0095
- Response Due
- 4/12/2024 12:00:00 PM
- Archive Date
- 04/27/2024
- Point of Contact
- Mary Ann Yocham, Phone: 4059516043, Fax: 4059513771
- E-Mail Address
-
MaryAnn.Yocham@ihs.gov
(MaryAnn.Yocham@ihs.gov)
- Description
- Department of Health and Human Services Indian Health Service Statement of Work (SOW) Medical Linen Services 1. PURPOSE OF THE PROJECT Linen services are needed for the Haskell Indian Health Center, in Lawrence, Kansas. Services are required to provide clean linen for patients during their treatment and for employees in the performance of duties. This work statement describes the requirements for providing laundry services for the Haskell Indian Health Center, to include the main facility and Wellness Center. 2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS The Contractor shall provide all management, supervision, quality control, labor, facilities, equipment, transportation, scales and supplies (example: laundry detergent, packaging and labeling, materials, dry cleaning solutions, etc.) necessary to perform laundry services to include pick-up of soiled laundry and delivery of clean laundry. The Contractor shall provide garments as requested by the Haskell Indian Health Center including but not limited to: towels, sheets, pillow covers, and floor mats Specific tasks include: A. Pick Up and Delivery: The Contractor shall coordinate all laundry pick-up and delivery schedules with the clinic representatives. i) The Contractor shall pick up soiled laundry 2X/week from the designated pickup area(s) and deliver clean laundry to designated area(s) at the Haskell Indian Health Center, between the hours of 8:00 am and 4:30 pm, Monday -Friday. The Contractor shall ensure that all soiled laundry picked up is laundered and delivered as required. ii) Holiday Delivery: The Contractor shall not deliver on federal holidays and shall coordinate alternate delivery days with the Clinic Representative. B. Laundering Process: i) The Contractor shall sort and wash laundry to maintain color and durability of laundered items in accordance with industry standards. ii) The Contractor shall consider manufacturer�s recommendations (if available) in selecting appropriate laundering processes, products and procedures base on fabric content and nature of soil to ensure cleanliness, soil and stain removal, color and durability. iii)The Contractor shall select laundering process products and procedures that comply with all applicable federal, state, and local standards of health and safety regulations pertaining to healthcare laundry and facilities. iv) The Contractor shall handle all soiled laundry as if potentially contaminated with blood or body fluids, as defined by the Center for Disease Control and Prevention (CDC). v) The contractor will provide the following items 2X/week for Physical Therapy Department. � Pillow Covers: 75 � Sheets: 75 � Small Hand Towels: 45 � Large Towels: 30 � Laundry Bag: 1 vi) The contractor will provide the following items 2X/week for the Fitness Center. � Small Hand Towels: 10 � Large Towels: 10 � Laundry Bags: 3 vii) The contractor will provide the following items 2X/week to the Dental Department. � Small hand towels: 10 � Large towels: 10 � Laundry Bags: 2 viii) The company will provide the following items 2X/week to the clinic � Wet mops (12oz): 5 � Microfiber mops (24 inch): 5 ? Microfiber Towels: 15 ix) The company will provide the following items 1X/week to the clinic ? 3x5 Entrance mats: 4 ? 3x10 Entrance mat: 1 ? 5x10 Entrance mat: 1 ? 6x10 Entrance mat: 1 C. Finished Laundry: i) The Contractor shall ensure all finished laundry is clean, dry, folded and pressed. ii) The Contractor shall prevent contamination of finished laundry. D. Packaging: The Contractor shall group, package, label and place all finished laundry in linen carts to prevent contamination during transportation and delivery to the Haskell Indian Health Center. The Contractor shall ensure the finished laundry is: i) Grouped by type of article(s) e.g. sheets, pillow covers, towels. ii) Packaged and labeled to identify contents type or articles, unless clear plastic wrap is used and the type of laundry is obvious. iii) The Contractor shall indemnify the Government for any property delivered to the Contractor for servicing under this contract that is lost, torn, mutilated, burned or defaced in any manner by Contractor�s laundry equipment. iiii) Any shortages or damages shall be reported to the Contractor by the Clinic Representative within two (2) working days. E. Reporting Requirements: i) The Contractor shall provide the Clinic Representative with a delivery ticket indicating the article(s) of finished laundry for each delivery made. ii) The Contractor shall provide the Clinic Representative with a copy of the laundry wash formulas (including time and temperature specifications). Drying specifications, linen processing schedule, and the most current facility ventilation report prior to the start of the project. The Contractor shall notify the Clinic Representative when a formula, specification, or schedule change. iii) The Contractor shall provide the Clinic Representative with a monthly summary report, indicating the weight and articles of finished laundry delivered to the facility by the fifth business day of the month. 3. PERIOD OF PERFORMANCE The base year Period of Performance will be 12 months from date of award with 4 option years. 4. LEVEL OF EFFORT 4.1. The contractor will pick up soiled items (specified above) 2 days each week (Tuesday and Friday), 52 weeks per year and deliver freshly laundered items 2 days each week (Tuesday and Friday) 52 weeks per year. 4.2. Training will be provided by Human Resources staff on IHS specific rules and regulations. 4.3. Contractor will be accompanied by Haskell Health Center staff during on-site pick-ups and deliveries. 4.4. As allowed by FAR 52.212-4(a), Contract Terms and Conditions for Commercial Items, Inspection/Acceptance, the government may require re-performance on nonconforming services at no increase in contract price. 5. SPECIAL REQUIREMENTS 5.1 Credentialing Requirements: A) The Contractor shall provide the clinic with infection, safety, and quality assurance policies and procedures upon request. The clinic will review and consult with the Contractor on pertinent issues. B) The laundry shall comply with the most recent Center for Disease Control (CDC) Guidelines. Accreditation Association for Ambulatory HealthCare standards, Accreditation Association for Ambulatory HealthCare Laundry Guidelines Issuances and Occupational Health and Safety Administration (OSHA) regulations. Specifically, all employees of the facility shall be protected from communicable diseases by use of personal protective equipment and appropriate procedural guidelines as appropriate for compliance with OSHA�s Blood Borne Pathogen standard. C) The Contractor shall furnish a statement meeting the Accreditation Association for Ambulatory Health Care requirements for hospital laundries upon request by the Clinic Representative. 5.2 Sanitary Inspections: The Government reserves the right to have the Contractor�s facilities inspected at all reasonable times during the performance of this contract. If an inspection reveals the existence of unsanitary conditions or ingredients in the wash formula that could be harmful to clinic patients, the Contractor shall be required, in writing by the Contracting Officer, to correct such actions. 5.3 The Haskell Indian Health Center is a tobacco/smoke free environment (buildings and grounds). No tobacco use/smoking/vaping/smokeless will be tolerated during service. 5.4 Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Haskell Indian Health Center staff, presenting valid identification, smoking restriction and any safety procedures. 5.5 The contractor shall not disclose or cause to disseminate any information concerning operations of Haskell Indian Health Center. Such action(s) could result in violation of the contract. 5.6 All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the Contracting Officer Representative (COR). 6. DELIVERABLES AND REPORTING REQUIREMENTS 6.1. The Contractor shall: A) Provide the Clinic Representative with a delivery ticket indicating the article(s) of finished laundry for each delivery made. B) Provide the Clinic Representative with a copy of the laundry wash formulas (including time and temperature specifications). Drying specifications, linen processing schedule, and the most current facility ventilation report prior to the start of the project. The Contractor shall notify the Clinic Representative when a formula, specification, or schedule change. C) Provide the Clinic Representative with a monthly summary report, indicating the weight and articles of finished laundry delivered to the facility by the fifth business day of the month. 6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government�s designated representative for coordination of services. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract. 6.3. Contractor�s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday. 7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES The Government shall not provide the facilities, equipment and PPE for the use by the contractor for the provision of the services required under this contract. 8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract. 9. CHANGES TO THE STATEMENT OFWORK (SOW) Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor. 10. DELIVERABLES/PERFORMANCE MATRIX 10.1 Contractor provided stat sheets indicating numbers of items serviced on per visit basis 10.2 Contractor provided professional service of soiled linens and delivered free of stains, rips, or fraying. 10.3Contractor picked up and delivered at designated times each week. 10.4 Contractor complied with all special requirements. �
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/2b01bf38053845778df10ef85c3fc035/view)
- Place of Performance
- Address: Lawrence, KS 66046, USA
- Zip Code: 66046
- Country: USA
- Zip Code: 66046
- Record
- SN07022187-F 20240407/240405230051 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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