SOLICITATION NOTICE
R -- LOTO System Evaluation BPA
- Notice Date
- 12/5/2023 11:44:12 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541330
— Engineering Services
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24124Q0100
- Response Due
- 12/29/2023 2:00:00 PM
- Archive Date
- 02/27/2024
- Point of Contact
- Kenya Mitchell, Contract Specialist, Phone: 860-666-6951
- E-Mail Address
-
kenya.mitchell1@va.gov
(kenya.mitchell1@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- Combined Synopsis Solicitation LOTO System Evaluation BPA | VISN 1 (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24124Q0100 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04. (iv) This requirement is being issued as an open market, small business set-aside. The associated NAICS code is 541330 Engineering Services and small business size standard is $25.5 million. (v) The Government intends to award a Blanket Purchase Agreement (BPA) for Lockout Tagout (LOTO) System Evaluation at the NCO1 s VAMC. Please see Appendix 1 for complete list of Performance Locations. Please complete the Price Schedule below and submit with the quote submission. (vi) The Contractor shall provide all resources necessary to provide periodic LOTO system evaluations to each VISN 1 medical center (see Appendix 1) biennially (or annually if needed) IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details. (vii) The Place of Performance is as described per the PWS. (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016); 52.217-5 Evaluation of Options (JUL 1990); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Kenya Mitchell at Kenya.Mitchell1@va.gov and David Valenzuela @ David.Valenzuela2@va.gov (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 15 December 2023 at 5:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price (Follow these instructions): Offeror shall complete Attachment 1 - Price Schedule, with offerors proposed contract line-item prices inserted in appropriate spaces. Past Performance: Offeror shall utilize Attachment 2 Past Performance Worksheet to provide at least one (1) but no more than (3) references of work, similar in scope and size with the requirement detailed in the PWS. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the in a timely efficient manner. Contractor shall have the required certifications as stated in the PWS. SAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer. VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can request a Form 10091 at any time. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda s to the clause: 52.204-16 Commercial and Government Entity Code Maintenance (JUL 2016); 52.219-6 Notice of Total Small Business Set-Aside; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013); 852.203-70 Commercial Advertising (MAY 2008); 852.232-72 Electronic Submission of Payment Requests (NOV 2018) Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-43 (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 29 December 2023 by 5:00 PM EST. RFQ responses must be submitted via email to kenya.mitchell1@va.gov and david.valenzuela2@va.gov Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Kenya Mitchell at kenya.mitchell1@va.gov. ATTACHMENT 1 PRICE SCHEDULE Sites Description of Services Quantity Unit Unit Price Amount Brockton Campus LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total Newington Campus LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total Jamaica Plain Campus LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total West Roxbury Campus LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total Bedford VA Medical Center LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total West Haven Campus LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total Providence VA Medical Center LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total VA Central Western Mass. Medical Center LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total Manchester VA Medical Center LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total White River Junction VA Medical Center LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total VA Maine Healthcare System LOTO System Evaluation Full program evaluation. Onsite. See PWS. 1 JB Write new LOTO Procedures - virtual Less complex procedures with assistance from facility technician. 1 JB Write new LOTO Procedures - onsite More complex procedures which can t be captured virtually. 1 JB LOTO Training - virtual Authorized employees - refresher training. 25 students 1 JB LOTO Training - virtual Affected employees all. 25 students 1 JB LOTO Training - onsite Authorized employees - refresher training. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Affected employees all. 25 students max per class. A max of three classes per day. 1 JB LOTO Training - onsite Authorize employees - new and reassigned. 25 students max, 1 day, 2 sessions. 1 JB Site Total Grand Total ATTACHMENT 2 PAST PERFORMANCE WORKSHEET 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date of Contract Award: 5. Beginning Date of Contract: 6. Completion Date of Contract: 7. Contract Value: 8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name: Name: Title: Title: Address: Address: Telephone: Telephone: Email: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. List any commendations or awards received: 13. List of Major Subcontractors: ATTACHMENT 3 DEPARTMENT OF VETERANS AFFAIRS PERFORMANCE WORK STATEMENT VISN 1 Lockout-Tagout (LOTO) System Support Blanket Purchase Agreement (BPA) Section I. General Information Summary of Tasks: The firm shall provide all tools, supplies, materials, labor, supervision, transportation, and project management to perform: Periodic LOTO system evaluations to each VISN 1 medical center (see attachment 1) biennially (or annually if needed) and will consist of 5 parts: a review of the medical center policy (MCP) and standard operating procedures (SOP), a review of the inventory of written LOTO procedures, an evaluation of a sampling of the facility s LOTO system, an assessment of the authorized employees LOTO system knowledge, skills, and abilities (KSA). an audit LOTO system training program. LOTO system training for VA medical centers on an as-needed basis. Develop written LOTO procedures as needed for designated equipment at each medical center. Additionally, the firm is requested to identify and report effective techniques and procedures which are not standardized in the SOP or Policy and identify and report non-compliant patterns which are not specifically covered by this BPA. Background: In FY21 and FY22, VISN 1 executed a contract to inventory equipment requiring Lockout or Tagout, write LOTO procedures for approximately 3500 pieces of equipment, provided training, and supply all necessary LOTO devices. In FY23, VISN 1 wrote a LOTO Policy and produced a Network SOP. The VISN Policy, SOP, and written procedures defined a LOTO system with which each medical center will comply. Objectives: this BPA provides for periodic evaluations of each facility s LOTO system based on the VISN LOTO SOP and Policy, and applicable sections of 29 CFR 1910 and 1926; compliant LOTO training to each medical center listed in attachment 1; and LOTO procedures writing services. Definitions: The firm: refers to the company which performs the tasks within this BPA. Technical coordinator: a VA employee designated by the medical center to order and coordinate the services as listed in this BPA. SECTION II. LOTO System Evaluation Tasks Medical Center LOTO Policy (MCP) and SOP Review: Examine the most current MCP and SOP and make note of: deficiencies from or omissions of regulatory and standards requirements. recently published changes to regulations or standards which have not been incorporated. LOTO Written Procedures and Inventory Management: Review the LOTO procedures inventory spreadsheet and the network folder which contains all the LOTO procedure documents. Identify and not deviations from the following: There should be only one protected and current master LOTO procedure for each piece of equipment. Superseded (expired) written procedure files should be deleted or overwritten with updated procedures. Written LOTO procedure files should be linked to the digital inventory spreadsheet. Note: In order to accomplish this task, the firm s employee(s) must use a VA employee as a proxy to access the LOTO files located in the VA network. The firm s employees shall never have direct, unsupervised access to any information in the VA s network. Throughout the evaluation, identify any unauthorized or superseded copies of the LOTO procedures. Note: Copies will exist but those must be copies of the protected and current master LOTO procedure. Procedures Evaluation: Determine if written procedures meet the minimum requirements by evaluating a sampling of the written procedures. Request assistance from applicable Shop Supervisors to assign authorized employees for the following tasks. Select the following written Lockout/Tagout procedures: All high-pressure boilers as defined by VHA DIRECTIVE 1810. Two (2) different types of steam powered devices (heater) or steam control devices (PRV, isolation valves, steam traps). Two (2) different types of equipment using 480 VAC or more. One (1) piece of equipment using 50 VDC or more. Two (2) different types of air handlers. Two (2) heavy equipment vehicles which use hydraulics. One (1) overhead power rolling vehicle bay door. One (1) vehicle lift (motor pool). Two biomedical engineering Lockout procedures. All Tagout procedures. Any equipment which has had a near miss over the past 12-months. Two (2) random Lockout procedures from each of the following shops: electrical, HVAC, plumbing, carpentry, masons, and the motor pool. Note: If a shop has no procedures assigned to them, simply skip those shops. Note: if the facility does not service, maintain, or repair any items in (a) to (k) above then skip those items, e.g. if all vehicle lifts are serviced by a contractor then skip those procedures. For each of the selected Lockout/Tagout procedures, perform the following: Verify that it substantially meets the VISN format. Verify that the procedure contains all required information per regulations, standards, and policies. Validate information about each of the energy sources to include: stored energy, energy magnitudes, lockout/isolation points, required lockout devices for each, methods to verify it is completely deenergized. Determine if the facility conducts periodic inspections of the procedures: If the procedure requires Tagout, then determine the modifications needed to allow Lockout, e.g. equipment replacement, a manufacturer s retrofit device, an approved aftermarket retrofit device, a new and/or different lockout device. Assessment of Authorized Employees LOTO KSAs: Request assistance from the facility s technical coordinator to assign an authorized employee from each shop/section for the following tasks. Observe authorized employees perform each of the written procedures on equipment listed in Section II C. The authorized employees may perform an actual shutdown and reenergization of the equipment or simulate it by walking around the equipment, pointing out actual devices, stating the action(s) they would perform. If simulation is chosen, have the authorized person verbalize how they would accomplish a requirement which is not associated with the equipment, e.g. how will they notify affected employees, how to check for procedure expiration, or who to notify if errors in the procedure need to be corrected. Evaluate the abilities of the authorized employees to perform the required tasks to include: Obtaining a valid and current copy of the written procedure. Making required notifications using effective communication modes. Obtaining the correct LOTO devices and locks. Obtaining the correct PPE and energy verification equipment. Following the procedural steps to shut down, completely deenergize, lockout the equipment, and properly verify a zero-energy state as written LOTO procedure. Verbally demonstrating an understanding of maintaining effective and positive control of the padlock keys. Removing the LOTO devices and reenergizing the equipment. Making the correct notifications and replacing the LOTO devices to the proper storage area. Completing required documentation. Verbally describing how to perform a ganged Lockout. Verbally describing who is allowed to forcibly remove a Lockout padlock. Verbally describing how to turn over a locked-out device during a shift change. Verbally confirming that all authorized employees working on a piece of equipment must all install Lockout devices, padlocks, and ID tags on each Lockout point, including work conducted by VA employees and all contractors employees. Document items that the authorized employee performed exceptionally well (best practices), errors made, and deficiencies in the written procedure. LOTO Training Audit: Obtain lists of all authorized employees and affected employees and their LOTO training records. Examine training records along with other LOTO program records to determine compliance with the requirements of 29 CFR 1910.147(e)(7). Written Report: Prepare a written report which: identifies all deficiencies and gaps along with clarifying information. describes errors made by employees. For each error listed, state if corrective recommendations were provided and if the error is expected to be made again by any facility employees. provides recommendations to improve the facility s LOTO system. documents techniques the facility performed exceptionally well (best practices). Provide copies of the written report to the facility s technical representative, and VISN 1 Safety Manager or Capital Assets Manager. Timeline: It is required that the LOTO evaluation: will begin no more than 30 calendar days from the date the firm was notified of the submission of a task order. onsite portion will take no more than five business days. onsite portion will be conducted on consecutive business days. the final evaluation report will be provided to the facility s technical representative and the VISN 1 Safety Manager or Capital Assets Manager within 14 calendar days of the completion of the on-site portion. Section III. Training The firm will provide LOTO training compliant with OSHA requirements in general and focus on the requirements of the VISN 1 LOTO policy and SOP. Training will be provided for authorized employees (initial and refresher) and affected employees: Initial authorized employee (new or reassigned) training which will consist of a classroom instruction period and a practical, hands-on guided learning period which will require the instructors to be onsite at the designated learning facility. Refresher authorized employee training which will consist of a classroom instruction period and may be provided onsite or via a live and interactive virtual venue such as Teams or Zoom. Initial and refresher affected employee training will consist of a classroom instruction period and may be provided onsite or via a live and interactive virtual venue such as Teams or Zoom. The firm will: develop training objectives and syllabi for the different training courses, ensuring they meet OSHA and VISN 1 SOP requirements. provide a syllabus for each type of training session to the facility s technical coordinator for review, communicate and coordinate activities, requirements, equipment, and support with the technical coordinator. The technical coordinator will ensure the following tasks are accomplished: Organize lists of employees who need LOTO training and specify which training they need (provided by applicable supervisors). Schedule the training sessions which meet the firm s and employees availability (coordinate with supervisors). Review and approve the firm s training syllabi (refer to the VISN1 LOTO SOP and 1910.147). Coordinate training venues and associated items including classrooms, practical training sites and equipment, and virtual sessions, Provide a list of trainee names and associated jobs/specialties to the firm, Ensure attendance is taken, Provide training completion verification to each trainee s supervisor, Timeline It is required that: Virtual training will start no more than 30 calendar days after the service order is provided to the firm, Onsite evaluations will start within 45 days after the service order is provided to the firm, This timeline may be extended if the firm and facility s technical coordinator mutually agree in writing on an alternative timeline. Changes in timelines will not commit the VA to additional charges for the service. Section IV. Develop Written LOTO Procedures Evaluate equipment for which any medical center within VISN 1 requests newly developed written procedures. Complicated equipment or procedures will require onsite evaluation. The requesting medical center s technical coordinator and the firm will determine if an onsite evaluation is required. Otherwise, a virtual evaluation may be performed. Ensure the procedures conform to the current VISN 1 LOTO procedures format and comply with the VISN 1 SOP and OSHA requirements. Provide draft written procedures to the medical center s technical coordinator for verification. Final versions of the written procedures will be provided electronically to the technical coordinator for inclusion into the medical center s LOTO procedures inventory. Timeline It is required that: virtual evaluations will start no more than 21 calendar days after the service order is provided to the firm, and onsite evaluations will start within 30 days. Draft written procedures will be provided to the techn...
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