SOURCES SOUGHT
R -- Supply Technician and Lead Supply Technician Requirement for the D.C. Veteran Affairs Medical Center, Washington, DC (VAMC)
- Notice Date
- 11/15/2023 6:27:25 AM
- Notice Type
- Sources Sought
- NAICS
- 561320
— Temporary Help Services
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24524Q0106
- Response Due
- 11/22/2023 8:00:00 AM
- Archive Date
- 12/07/2023
- Point of Contact
- Ethan Mauzy, Contract Specialist, Phone: 410-642-2411
- E-Mail Address
-
Ethan.Mauzy@va.gov
(Ethan.Mauzy@va.gov)
- Awardee
- null
- Description
- This is a request for information and will be used for market research purposes only. The sources sought notice is used to identify potential vendors that have the resources and capabilities to provide the services that will ensure the D.C Veteran Affairs Medical Center, Washington, DC (DCVAMC) is staffed with adequate supply technicians for both day and night shift, and a proper supervisory lead. Description of Work Contractor will perform functions of Supply Chain Processing Equipment and Supplies. Work performed for the below positions will be as follows: LEAD SUPPLY TECHNICIAN The Lead Supply Technician will ensure supplies and materials are distributed to all areas serviced by Logistics to provide wards, clinics, operating rooms, secondary storage locations, and other hospital facilities with supplies and material including but not limited to, sterile and non-sterile medical supplies, instrument sets, and equipment. The Lead Supply Technician will also perform duties as a Supply Technician. The primary purpose of the position is to ensure that EIL scanning process is completed in all areas serviced by Logistics. Provide assist with equipment turn in procedures. Assignments include but are not limited to: scanning, barcoding, receiving, storing, and the distribution of medical and surgical supplies, instruments, equipment and other material. The work requires knowledge of applicable policies and procedures as well as inventory systems such as the generic inventory package (GIP), bar-coding, aseptic procedures, and Logistics processes. Work is performed on established shifts. Maintains stock at primary and secondary inventory locations for all clinical and administrative services. This involves pulling stock inventory and material from main inventory for delivery; replenishing stock inventory; interacting with clinical and administrative customers to ensure issues and needs are identified and either resolved or escalated to supervisors or Inventory Management Specialists as needed; maintaining records on stock levels; recommending revisions in stock levels as needed to supply changes to Inventory Management Specialists; communicating to the lead or supervisor any concerns related to supplies, equipment and procedures, providing information as needed orally or in writing regarding customer or external stakeholder issues, general telephone inquiries and visitor referrals; communicating with customers and vendors to obtain information regarding medical supplies. Monitors expiration dates, rotates stock to limit outdates and removes items from use as required by outdates. Supports managers in checking inventory for stock identified for recalled items and hazard alerts; ensures critical supplies are appropriately monitored and controlled, resolving deviations when possible, and escalating significant deviations to the Inventory Management Specialists. Performs daily inventory of primary and secondary inventory points using bar coding equipment on a predetermined schedule that will allow for timely replenishment orders. Resolves differences between records and physical count of stock. Distributes items according to established or ad hoc requirements in computerized inventory management systems such as GIP. Utilizes a pager or similar device to expedite the pick/delivery of items needed in user areas throughout the VA HCS and supported catchment area. Fills requests for items based on daily schedules of need or on an emergent basis as appropriate. Delivers supplies in a timely and accurate manner, ensuring supplies and material delivered are in sterile and operational condition. Deliveries will be to wards, clinics and other secondary locations that may be in remote sites. Delivery by motor vehicle may be required. Completes specialty cart preparation and stocking. Cleans assigned secondary areas (shelves and bins) in accordance with aseptic principles as published in infection control guidelines, local Standard Operating Procedures (SOPs), and Joint Commission standards as scheduled. Supports wall-to-wall and periodic inventories. As needed, assists in other functional areas of the Section and performs other duties as assigned. Receives supplies and material into the VA Health Care System and supported catchment area. Unpacks/uncrates supplies from shipping cartons; properly stores supplies and material in main/primary inventory areas. Stores items in accordance with established guidelines, utilizing a computerized inventory system, to ensure sterility and integrity of the supplies and material and the data integrity of the inventory management system. Through periodic inventory and discussion with ward and clinical personnel, maintains stock levels, returns reusable supplies to the distribution area, and informs clinic and ward personnel on new or changed items and supplies, current medical supply resources, and shelf life. Performs other duties as assigned. Manages space and storage in accordance with VA regulations for a specific commodity or equipment group, such as general supplies, construction materials, medical supplies, and high value items. Receives, stores, and moves hazardous and toxic materials and substances, such as certain types of chemicals or radioactive materials, in accordance with facility and regulatory requirements. LEAD SUPERVISORY SUPPLY TECHNICIAN The Supervisory Supply Technician assigns work areas and expects work to be completed independently or as advised by the supervisor or inventory management specialists. Priorities are established independently based on local practice. Unusual problems that develop are referred to the supervisor as necessary. While working on unscheduled off tours, supervisory assistance may not be available for problems that arise. Problems are resolved in consultation with the medical staff of the hospital. Supervisor reviews work through observation of the work area, through discussion, and by means of feedback from the hospital staff that use the department s services. Weekly guidance is provided by the supervisor through written and/or verbal work assignments, specific to the areas being supported. Completed work is reviewed for technical soundness and conformity to policy. QUALIFICATION REQUIREMENTS 1. The Contractor shall have knowledge and experience with safe handling, storage and distribution of supplies. 2. The Contractor shall have knowledge of JC, AMMI, HIPPA, AORN, FDA and OSHA recommendation, regulations, and standards of practice. 3. The Contractor shall have reasonable knowledge of VA's computer system. A. Knowledge, Skills, and Abilities for the position: LEAD SUPPLY TECHNICIAN /LEAD SUPERVISORY SUPPLY TECHNICAN Requires practical knowledge of standard supply management procedures to perform work involving inventory and excess material management. Knowledge and ability to interpret policies, procedures, manuals, and regulations pertaining to supply/inventory management and federal acquisition systems. Requires knowledge related to stock rotation, hazard alerts and recalls ensuring outdated or otherwise compromised supplies and material are removed from usage area. Requires knowledge of an automated inventory system to monitor issues and receipts in support of stock replenishment processes. Requires analytical ability to define and recognize problems, to collect applicable data and make recommendations for a solution. Knowledge of computers and Microsoft Office software programs such as Microsoft Word and Excel, sufficient to enter information and manage supply inventory. Knowledge of the names of the different supply items including the trays and sets, and a general understanding of how items are used in case the user refers to them by another name. Requires knowledge of the availability, economic use, operation, and integration of aseptic procedures into the total health care program. Knowledge and general understanding of terminology and items related to specialty carts to ensure carts are built appropriately. Knowledge of item descriptions, medical and surgical terminology established work methods, and recognized priorities of the clinical areas served. Requires effective communication concepts techniques and methods (oral and written) to communicate with a variety of individuals, including internal and external customers. B. EQUIPEMENT TO BE USED TO PERFROM DUTIES ABOVE: 1. Transport Carts 2. Personal Protective Equipment 3. Bar Code Scanners C. WORK ENVIROMENT: Lead Supply Technician/Lead Supervisory Supply Technician Work is performed throughout the medical center and supported catchment areas, which includes wards, storage buildings, and warehouses that range from a clean environment to hot, cold, drafty, and poorly lighted. The possibility of trips, falls, scrapes, cuts, bruises, or injury are present in the day-to-day work of the position. Work requires stocking supplies in the primary inventory area as well as numerous secondary inventory points throughout the hospital work area, including wards, clinics, operating rooms, warehouses, and nursing areas. Work requires maintaining a clean environment while performing tasks that can produce dust or other infectious pollutants while transitioning between environments. D. PHYSICAL ABILITIES REQUIRED: The work requires standing and walking during the entire workday, and frequent reaching, bending and lifting of supply packages (occasionally weighing as much as 50 pounds). Work requires pushing loaded carts of medical supplies (weighing in excess of 100+ pounds). With proper assistance, moves heavier items weighing over 40 pounds. E. WORK SCHEDULE: The Contractor will be required to provide the following services year-round: 9 Full-Lead Supply Technicians to include 5 Day Shift Employees and 4 Evening Shift Employees 1 Lead Supervisor Supply Technician to work the Day Shift The work will be performed Monday through Friday across two (2) 8-hour shifts. The day shift will be 7:00 a.m. to 3:30 p.m., and the evening shift is 3:00 p.m. to 11:30 p.m. The worker will be allowed two (2) 15minute breaks during their shift, along with a 30-minute break for lunch. Any hours that deviate from the tour of duty stated herein shall be approved in advance by COR or designee. A record keeping system of contractor hours worked will be established. The payments for any annual leave, sick leave, or vacation time are the responsibility of the Contractor. Additionally, any non-worked holiday hours are the responsibility of the contractor. Interested & Capable Responses NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services. Please respond with your: Business name, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and person of contact (including telephone number & email address) with proof of a System for Award Management (SAM.gov) registration. GSA contract number; if you have one. Capability statement and summary of relevant experience performing the duties of Supply Technicians and Supervisor Supply Technician services for VHA and other healthcare entities. Ballpark cost estimate and suggested price schedule of what VHA could expect to pay your company to perform the work described above. Responses to the information requested above must be submitted via email to ethan.mauzy@va.gov, by November 22nd, 2023 NLT 11:00hrs EST. This request for information/sources sought notice is for planning purposes ONLY. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/3b8e466ce6aa48a3908dc773f43e13ab/view)
- Place of Performance
- Address: Washington D.C. Veteran Affairs Medical Center 50 Irving St. NW, Washington, DC 20422, USA
- Zip Code: 20422
- Country: USA
- Zip Code: 20422
- Record
- SN06886467-F 20231117/231115230058 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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