SOURCES SOUGHT
D -- Veteran Meal Service
- Notice Date
- 11/13/2023 9:06:34 AM
- Notice Type
- Sources Sought
- NAICS
- 513210
—
- Contracting Office
- 262-NETWORK CONTRACT OFFICE 22 (36C262) Gilbert AZ 85297 USA
- ZIP Code
- 85297
- Solicitation Number
- 36C26224Q0185
- Response Due
- 11/22/2023 5:00:00 PM
- Archive Date
- 01/21/2024
- Point of Contact
- Joshua Villalta-Solis, Contract Specialist, Phone: email only please
- E-Mail Address
-
Joshua.Villalta-Solis@va.gov
(Joshua.Villalta-Solis@va.gov)
- Awardee
- null
- Description
- This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors, to include Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses, interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. The North American Classification System (NAICS) code for this acquisition is NAICS: 513210-Software Publishers ($47M) PSC: DA10-IT and Telecom Business Application/application Development Software as a Service. Responses to this notice shall include the following: (a) Company name (b) Address (c) Point of contact (d) Phone, fax, and email (e) SAM Unique Identification number (f) Cage Code (g) Tax ID Number (h) Type of business (large or small) (i) If small business, type of small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business, and (j) Must provide a capability statement that addresses the organization s qualifications and ability to perform as a contractor for the work described below. MENU AND FOOD SERVICE MANAGEMENT (MFSM) SOFTWARE SOFTWARE OVERVIEW The Contractor shall provide Menu and Food Service Management (MFSM) software that shall link to the in-house patient database VISTA and may be integrated with other VA systems as necessary for shared services and production reports. The software shall accommodate future growth, changes in meal service or delivery systems, and be capable of individualization within facility specifications. The Contractor shall provide the MFSM software with a graphical user interface (GUI) display in a windows-based environment. SYSTEM ARCHITECTURE The Contractor shall provide a system capable of supporting autonomous Nutrition and Food Service operations; which includes associated clinics, alternative food delivery locations, AND Community Based Outpatient Clinics. The Contractor shall provide a centralized database with schemas to support these autonomous operations. The Contractor shall provide a system able to accommodate multiple data feeds (HL7 or comparable) from each of the autonomous operations. The Contractor shall provide a System Architecture Document detailing data base and functional architecture including data centers, facilities, and intra-relationships of these. Deliverable: A. MFSM System Architecture Document 3. SOFTWARE REQUIREMENTS The Contractor shall provide a fully integrated MFSM software module that interfaces with both VISTA and the Medical Nutrition Therapy (MNT) software described in Section 6. The MFSM software shall, at a minimum, be capable of the following: 1) System Security · Provide the user with the ability to edit/overwrite selected fields in a file (as opposed to only being allowed to overwrite an entire file) · Provide the Software Administrator the ability to grant read-write, read-only, or hidden access on a field-by-field basis to other users 2) Ingredients · Receive ingredient cost and data updates from vendors · Add/update ingredients · Calculate amount of food to be ordered where some waste is expected as part of the food preparation process (as opposed to edible portion) · Electronic transmittal of food orders to vendors · Maintain quantity and cost inventory · Ability to use menus to calculate the quantities of food to be ordered. Calculations shall incorporate information from the menu, forecasted/actual census needs, on-hand inventory, and anticipated use linked to vendor stock numbers. 3) Recipes · Enter/edit recipes · Must allow to code recipes for allergies and diet restrictions · Calculate portion sizes and yields based on entered recipe to assist in identifying ingredient and recipe errors. · Must allow for alterations in yield based on cooking loss/gain. (E.g., fried foods gain fat and many foods lose water based on time cooked.) · Capable of adjusting recipe to production scale · Show difference between recipes for Ready to Serve (RTS) product, scratch product, and product with embedded recipe · Capable of calculating and displaying nutrient analysis 4) Production Planning and Details · Automatically create tally of patient menus · Use the information from automatic tally to generate production, inventory, ordering, and shipping reports · Provide production forecasting · Provide production reports including pull lists, advance production, special handling, and ingredient control measurement lists · Provide Hazard Analysis and Critical Control Points (HACCP) and tracking reports · Provide lists for tube feeding and floor stock delivery · Utilize par stock concept to maintain and replenish stock 5) Menus · Allow multiple serving sites at one time · Calculates and display cost and nutritional content as menu is developed · Capable of one-time correction for menu in use without loss of original cycle 6) Patient Specific Preferences and Allergies · Ability to identify potential allergens in foods and in existing menus · System must be able to selectively eliminate foods per patient preferences/cultural restrictions/allergies 7) Forecasting · Maintain historical data and provide reporting tools for trend analysis and identification of potential problems with production, distribution, purchasing, inventory, product sources, waste and pilferage · Provide production forecasting · Allow for multiple approaches to forecasting 8) Accounting · Provide customizable reports. Report settings shall provide the ability to filter the data. Report settings shall be able to be saved for future use. These reports shall be viewable on the screen, printed, or exported to a variety of other formats such as Excel, PDF, HTML, Rich Text, and graphic. · Provide costing reports that analyze user defined periods · Display costs on-screen during recipe and menu implementation The Contractor shall provide Software User documentation that shows step-by-step instructions. The Contractor shall provide a system capable of supporting facility specified concurrent users without a noticeable reduction in speed and/or processing. Deliverables: A. MFSM Software licenses with rights to program recovery B. MFSM Software User Documentation 4. DATA FILES The Contractor shall build and provide the initial food data sets prior to software implementation. Food data files shall consist of Government-provided data including ingredients, recipes, menus, food preferences, and allergies. Deliverable: Food Data File 5. MEDICAL NUTRITION THERAPY (MNT) SOFTWARE 6. MNT SOFTWARE REQUIREMENTS The Contractor shall provide a fully integrated Medical Nutrition Therapy (MNT) software module that supports select and non-select tray ticket inpatient meal delivery systems for the VA facility. The fully integrated MNT software module shall interface with both VISTA and the MFSM Software and shall include the following capabilities: 1. Select Menu 2. Patient Cardex 3. Nutrient Analysis (Data from USDA, manufactures data, branded items) 4. Early/Late trays The Contractor shall provide a fully integrated MNT software module that shall: 1. Contrast between self-select and non-select options. 2. Provide a comprehensive food allergy and preferences package including: a. Ability to assign recipe preferences (as a dislike or like) b. If it is a disliked preference, the software shall automatically replace the menu item as designated by the preferences, c. Provide a report for the associated preferences for any given recipe d. Flag preference conflicts on the screen or printout menu. 3. Provide meals on altered schedules and customize to patient needs 4. Provide nutrient analysis of menus and individual patient s calorie counts. 5. Automatically pre-edit and correct menus and tray tickets. The user shall be provided with the ability to: a. Initiate performance of checks and corrections of the menus offered, and selections made for each patient to account for diet restrictions, calculated meal patterns, allergies, drug/food interaction, likes, dislikes, and preferences b. Display corrections on the screen or printed. c. Flag on the screen or on a printout menu conflicts for diet restrictions, food preferences, and allergies. 6. Provide nourishment management (supplemental feedings) that shall be automatically assigned via menus and are patient specific. 7. Allow supplemental feedings to be ordered for a specific day of the week and meal service time. 8. Nourishment labels shall be able to be printed using multiple formats and sizes as well as displaying multiple nourishment items on a single label. The Contractor shall provide software user documentation that shows step by step instructions. The Contractor shall provide a system capable of supporting facility specified concurrent users without a noticeable reduction in speed and/or processing. Deliverables: A. MNT Software licenses with rights to program recovery B. MNT Software User Documentation 7. VISTA HL-7 INTERFACE SOFTWARE MODULE 8. HL-7 DATA INTERFACE REQUIREMENTS The Contractor shall adapt, test, and implement all software with a Clinical Information System (CIS) HL7 unidirectional interface with VISTA/CPRS Electronic Health Record (EHR) and the Nutrition Automated Information System (AIS) software within the Veterans Health Administration (VHA) National System. The interface shall provide a link to the in-house patient database, VISTA, and shall have the ability to integrate with the VA community-based clinics or other VA systems as necessary for any shared services and production reports. The Contractor shall satisfy the requirements of the Class III Field Development process and shall pass all the technical reviews. The Contractor shall provide a test plan and test report for the testing of the HL7 interface software. The Contractor shall provide user manuals for the HL7 interface software. The software HL7 interface engine shall provide continuous data transmission from VISTA for the following data elements: 1. Name 2. Social Security Number (SSN) 3. Religion 4. Allergies 5. Date of Birth 6. Race 7. Diagnosis 8. Height 9. Weight 10. Diet Orders 11. Enteral Feeding Orders 12. Ward/Room/Bed Assignments 13. Dining Locations The contractor shall provide a system capable of supporting facility specified concurrent users without a noticeable reduction in speed and/or processing. Training: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: Response to Training Section: Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems. Successfully complete the VA Cyber Security & Privacy Awareness and Rules of Behavior training and annually complete required security training. Successfully complete the appropriate VA privacy training and annually complete required privacy training; and Successfully complete any additional cyber security or privacy training, as required by VA personnel with equivalent information system access (to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.) PLACE OF PERFORMANCE Place of performance will be at VA hospitals: Phoenix, Prescott, Tucson, and Albuquerque. Important information. The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. Notice to potential offerors. All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service- Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the US Small Business Administration (SBA) Veteran Small Business Certification (VetCert), located at https://veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Joshua.Villalta-Solis@va.gov. All information submissions shall be received no later than 17:00 Pacific Standard Time on Wednesday, November 22, 2023. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation may be published.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/2a667c0fe1c64c5981a88ed25339eb59/view)
- Place of Performance
- Address: Multiple Locations
- Record
- SN06883876-F 20231115/231113230044 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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