SOURCES SOUGHT
A -- MIDAS Manuscript Research Writing
- Notice Date
- 11/9/2023 10:31:32 AM
- Notice Type
- Sources Sought
- NAICS
- 541715
— Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology)
- Contracting Office
- 250-NETWORK CONTRACT OFFICE 10 (36C250) DAYTON OH 45428 USA
- ZIP Code
- 45428
- Solicitation Number
- 36C25024Q0105
- Response Due
- 11/20/2023 9:00:00 AM
- Archive Date
- 02/27/2024
- Point of Contact
- DeJanee Evans, Contract Specialist, Phone: 937-268-6511 ext. 1524, Fax: Kevin Adkins
- E-Mail Address
-
dejanee.evans@va.gov
(dejanee.evans@va.gov)
- Awardee
- null
- Description
- The VA Ann Arbor Healthcare System in Ann Arbor MI is seeking sources with the capability to provide all labor, material, supplies, equipment, management and supervision to provide support as follows: The MIDAS team requires support in the form of writing manuscripts, feedback on grant proposals and subject matter expertise in implementation science. The contractor should have direct knowledge of the Consolidated Framework for Implementation Research (CFIR), and familiarity with the VA program Implementation Road Map . The contractor will be responsible for assisting in creation of an implementation science training and mentoring program serving the Ann Arbor VA QUERI (Quality Enhancement Research Initiative) Program. The NAICS code for the solicitation to be released is 811219, with a size standard of 1000 Employees. Contractor shall respond with their capabilities, business size and socioeconomic status under the NAICS Code listed above. SDVOSB AND VOSB STATUS: For SDVOSBs/VOSBs: In order to receive credit, the Offeror shall submit a statement of compliance that it qualifies as an SDVOSB or VOSB in accordance with VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. Offerors are cautioned that they must be registered and verified Veteran Small Business Certification (VetCert) database https://veterans.certify.sba.gov/ Responses shall be due by 12PM EST on Monday November 20,2023. Responses shall be sent by email to Contracting Officer Kevin Adkins at kevin.adkins@va.gov and Contract Specialist Dejanee Evans at dejanee.evans@va.gov . Requirement information is as follows: Statement of Work 1. Introduction The project Maintaining Implementation through Dynamic Applications (MIDAS) is an implementation science project currently underway at the Clinical Management Research (CCMR). The MIDAS team requires support in the form of writing manuscripts, feedback on grant proposals and subject matter expertise in implementation science. The contractor should have direct knowledge of the Consolidated Framework for Implementation Research (CFIR), and familiarity with the VA program Implementation Road Map . The contractor will be responsible for assisting in creation of an implementation science training and mentoring program serving the Ann Arbor VA QUERI (Quality Enhancement Research Initiative) Program. 2. Period of Performance Base Year 11/30/2023 11/29/2024 Option Year 1 11/30/2024 11/29/2025 Option Year 2 11/30/2025 11/29/2026 Place of Performance When the Contractor is required to participate in meetings of committees, he/she shall do so virtually or attend in-person at his/her own expense. 4. Responsibilities and Deliverables Attend, either in person or virtually, bi-weekly and monthly team meetings for discussion & collaborative writing of manuscripts. Prepare drafts of sections of manuscripts for review prior to each meeting and/or lists of specific questions for discussion during each meeting. If the first draft does not meet publishing criteria (as set by the journal), a 2nd, 3rd, or 4th draft or revised copy may be required of the contractor. Meet writing deadlines as established by lead author for each manuscript. Creation of an implementation science training and mentoring program, which will include the following elements Create a reading list of relevant implementation science articles, publications, media, online courses & certification Create a structured curriculum for the VA Implementation Road Map; including pages to read, timeline, discussion opportunities, and integration with the abovementioned reading list Include instruction and documentation on how best to incorporate CFIR into data collection and analysis As needed, assist primary mentors with mentoring the trainees in the VA QUERI implementation science training program Investigate course options with the University of Michigan for an implementation research curriculum; this will include researching and determining appropriateness and relevancy of coursework, including content and mode of instruction. Possible courses may be selected from the following: Implementation Science in Health 1 and 2 (Department of Learning Health Sciences) A Qualitative Research Workshop on Grounded Theory, Designing a Mixed Methods Research Project, and Advances in Mixed Methods Analysis and Integration (University of Michigan Mixed Methods Program) Time Series Analysis, Network Analysis, Rational Choice Models of Politics and Society, Structural Equation Models with Latent Variables, Bayesian Methods for Social Sciences, and Agent-Based Modeling (Inter-university Consortium for Political and Social Research, or ICPSR) working within budget constraints of CCMR when considering course options Liaise with the University of Michigan to coordinate funding and attendance of VA QUERI implementation science training mentees if courses are recommended Prepare detailed, written critiques of grants as requested by the Director, VA Center for Clinical Management Research. Expectations for approximate time commitment: Estimated time commitment for this work is: 50 Weeks at 5 hours/week 2 weeks at 30 hours/week Contractor Qualifications PhD in health services research or related field. Experience with using the Consolidated Framework for Implementation Research (i.e., co-author on a paper that used the CFIR as part of a research project). Experience with conducting his or her own implementation research. Experience mentoring other researchers in the conduct of implementation research. mentoring could be facilitating/leading monthly workshops for early-career implementation researchers. Ability to create targeted curriculum for implementation science that incorporates the VA s Implementation Road Map. At least 5 publications in the field of implementation science in a peer-reviewed journal. Demonstrated experience reviewing health services research grant applications; experience can be demonstrated by serving on a national study section for health services research grant applications previous employment writing, editing & reviewing health services grant applications serving on other grant review boards in a scientific review capacity Data Security Contractor may sit in VA-leased space, use a VA computer to log-on to the VA computer system, have a VA e-mail account. All VA data will remain behind the VA firewall. The contractor will not have access to patient-level data, PHI or PII. 852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. TRAINING a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] b. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. Privacy Training Requirements-No PHI/PII Verbiage required from Appendix C: 9. (4) to be defined as TMS 10203 or the No PHI/PII Privacy Training (#20939) handout. Please ensure that the Privacy Officer receives a copy of the signed Privacy Training # 20939, if used for the privacy training. The contractor will need to sign the attached document and verify in writing on the document that they will give all of their employees the training. The signed training should be entered into TMS with a copy of the signed training sent to the Privacy Officer. Records Management Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. 2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. 3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. 4. VA Ann Arbor Healthcare Systems and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA Ann Arbor Healthcare Systems or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Ann Arbor Healthcare Systems. The agency must report promptly to NARA in accordance with 36 CFR 1230. 5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Ann Arbor Healthcare Systems control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). 6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA Ann Arbor Healthcare Systems guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. 7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA Ann Arbor Healthcare Systems policy. 8. The Contractor shall not create or maintain any records containing any non-public VA Ann Arbor Healthcare Systems information that are not specifically tied to or authorized by the contract. 9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. 10. The VA Ann Arbor Healthcare Systems owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA Ann Arbor Healthcare Systems shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. 11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/982490435118497f84f91680d3e08099/view)
- Place of Performance
- Address: Ann Arbor 48105, USA
- Zip Code: 48105
- Country: USA
- Zip Code: 48105
- Record
- SN06881371-F 20231111/231109230323 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |