Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF AUGUST 31, 2023 SAM #7947
SOLICITATION NOTICE

89 -- Combined Synopsis/Solicitation Syracuse VAMC Baked Goods

Notice Date

8/29/2023 6:14:00 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

311812 — Commercial Bakeries
 

Contracting Office

242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
 

ZIP Code

12208
 

Solicitation Number

36C24223Q0917
 

Response Due

8/11/2023 1:00:00 PM
 

Archive Date

09/10/2023
 

Point of Contact

John Neibert, Contract Specialist, Phone: 607-664-4723
 

E-Mail Address

John.neibert@va.gov
(John.neibert@va.gov)
 

Awardee

null
 

Description

1 SECTION A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS Solicitation Number: 36C24223Q0917 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemental with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using the comparative evaluation process outlined in FAR 13.106-2 (b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The combined synopsis/solicitation number is 36C24223Q0917. It is issued as a Request for Quote. The Government anticipates awarding one firm-fixed price acquisition resulting from this solicitation. Quote evaluations will be based on Best Value Criteria, in accordance with FAR 52.212-2, and utilizing the evaluation factors of 1.) Price and 2.) Delivery Schedule. Quotes shall be Firm Fixed Price (FFP) and submitted for total requirement; variations/partials will be deemed non-compliant and removed from the competitive range without discussion. This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2023-04 (eff. 06/02/2023) and VAAR Update 2008-36 (eff. 03/22/2023). The North American Industry Classification system number is 311812 with a size standard in number 1,000 Employees, PSC 8920. Place of Performance: Department of Veterans Affairs, Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, NY, 13210-2716. All questions regarding this solicitation shall be submitted via email to John Neibert Contract Specialist at John.neibert@va.gov no later than 2:00 P.M. EST on September 7th, 2023. All quotes regarding this solicitation shall be submitted via email to John Neibert Contract Specialist at John.neibert@va.gov no later than 5:00 P.M. EST on September 7th, 2023. The following provisions apply to this acquisition: 52.204-13 System for Award Management Maintenance. The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition. The provision at 52.212-2 ADDENDUM, EVALUATION COMMERCIAL ITEMS (JAN 1999) apply to this acquisition. 52.212-3, Offeror Representations and Certifications Commercial Items. The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition. In accordance with FAR 52.252-2, this Synopsis/Solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. ***Please provide pricing information on tables below*** D. The following items shall be delivered to the VA Medical Center, 800 Irving Avenue, Syracuse, NY 13210. Requirements are for the period 10/01/2023 through 9/30/2024: SECTION 1: COMMODTIY: VAMC Syracuse, NY Base Year - October 1, 2023, through September 30, 2024 Item # Description Quantity Unit 1 WHEAT BREAD LOAF, 24 OZ 1,500 PG 2 ROLLS, WHITE DINNER, 24 CT. 850 PG 3 S/W ITALIAN BREAD, LOAF, 18 SLICES, 20 OZ. 400 PG 4 ROLLS, KAISER MEDIUM, SLICED 12 CT. 400 PG 5 ROLLS, HAMBURGER, WHITE, 8 CT, 11 OZ. 3.5 1,500 PG 6 RYE, BREAD, PLAIN O-FACE, LOAF, 1 LBS. 10 PG 7 WHITE BREAD LOAF, 24 OZ 1,500 PG 8 BAGELS, PLAIN SLICED, 2.3 OZ 500 PG 9 ENGLISH MUFFINS, EASY TO SPLIT, 13 OZ, 6 CT 500 PG SECTION 2: STATEMENT OF WORK (SOW): Veterans Integrated Service Network 2 (VISN 2) VA Upstate New York Healthcare System OVERVIEW: The Contractor shall provide bread and bakery products to one (1) VA Medical Center facilities (hereafter referred to as the VA) located at the following location: VA Medical Center 800 Irving Avenue Syracuse, NY 13210 The VA intends to award a firm, fixed price contract for the provision of bread and bakery products. The quantities listed in the attached Pricing Schedule are estimated requirements for the Nutrition & Food Services. The Contractor shall be a United States (US) Vendor and a US citizen. SCOPE OF WORK: A. General: The scope of this requirement involves providing bread and bakery products, which conform to the specifications outlined and referenced herein to the VA s Nutrition & Food Service, located at the addresses shown in paragraph 1 above. B. Quantities: The quantities listed in the attached Pricing List represent the estimated quantities that will be ordered over the year. The actual quantity ordered may vary from this estimate but shall not exceed the total estimated quantity for the year without the prior written approval of the Contracting Officer. C. Period of Performance: The period of performance for the provision of bread and bakery products shall be from October 01, 2023, through September 30, 2024. RECOGNIZED FEDERAL HOLIDAYS: January 1 New Year s Day 3rd Monday January Martin Luther King, Jr. Day 3rd Monday February Presidents Day Last Monday May Memorial Day June 19th Juneteenth Day July 4 Independence Day 1st Monday - September Labor Day 2nd Monday October Columbus Day November 11 Veterans Day 4th Thursday November Thanksgiving December 25th Christmas Day Contractor shall not be required to deliver products on national holidays as listed above and any other day specifically declared by the President of the United States to be a national holiday. DISASTERS / EMERGENCIES The Contractor must be able to ensure delivery to the VA. The VA may place a special order in preparation for, or in response to, a disaster or emergency. For anticipatory situations, such orders will be placed 24 hours or less in advance. In an emergency, the Contractor will be notified with the amount and type of products required by the VA that shall be delivered within 24 hours of order placement. The order may be placed for larger quantities than the normal weekly order. The Contractor shall provide both the Contracting Officer and the COR with its designated point of contact and contact information for emergency orders. SPECIFICATIONS AND STANDARDS: A. The delivered products shall meet the specification as listed in the attached Pricing Schedule document and comply with all applicable Federal and State mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sales of the products with the commercial marketplace. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act (FD&C) and regulations, promulgated hereunder. B. Contractor's Certification. By submitting an offer, the contractor certifies that the product offered meets the specified salient characteristics and requirements of the Federal Hospital Subsistence Guide (DOD - DLAH 4235.1) dated October 1, 1982; conforms to the producer's own specifications and standards, including product characteristics, manufacturing procedures, quality control procedures, and storage and handling territories, or possessions; and is sold in the commercial market. The Government reserves the right to determine proof of such conformance prior to the first delivery from point of origin and any time thereafter, up to and including, delivery at destination as may be necessary to determine conformance with the terms of the contract. ALTERNATE ITEMS, PACKAGING, and PACKING: A. Offers may propose alternate items, packaging, or packing. Offerors shall clearly indicate, in their offer, the quantity, packaging size, unit or other different features upon which the offer is submitted. Evaluation of the alternate item will be made against a common denominator (i.e., weight, package quantity, etc.). Offers are reminded that the alternate item must meet all the requirements of the Government specifications. B. Environmental Standards. Should the contractor manufacturer and provide company brand bread and roll products, the contractor should utilize, if possible, recycled materials for containers if they meet the FDA sanitary standards for the specified commodity. List recycled materials for containers if they meet the FDA sanitary standards for the specified commodity. PRODUCT QUALITY AND FRESHNESS: A. Quality assurance. When required, the Federal Grain Inspection Service (FGIS), U.S. Department of Agriculture, shall determine the quality assurance of the fresh or frozen bread according to the requirements of the CID or applicable standards or specifications. The fresh or frozen bread shall be examined or analyzed in accordance with applicable provision in the CID, solicitation, contract, or purchase order, and, when applicable, the United States Standards for Condition of Food Container Manual (USDA, eff. 10/2013) in effect on the date of the offer. B. All products furnished under this contract shall be processed and packed under sanitary conditions in strict accordance with guidelines provided by the U.S. Food and Drug Administration (USFDA) 21 U.S.C. 401 and the U.S. Department of Agriculture (USDA) 7 C.F.R. 802. C. Ingredients for fresh or frozen bread shall consist of flour, water, salt, yeast, emulsifiers or stabilizers, and other ingredients appropriate for the type of bread specified in the schedule of items. The fresh or frozen bread shall include mold inhibitors of proper levels as allowed by the Federal Food, Drug, and Cosmetic Act. D. Enriched flour. When the bread is enriched, the wheat flour used for the bread shall conform to the U.S. Standards of Identity for Enriched Flour (21 CFR 137.165) and shall be milled from a variety of hard and/or soft wheat. E. Appearance and color. The fresh or frozen bread shall have a uniformly brown crust characteristic of the product. The fresh or frozen bread shall have a typical volume, characteristic grain, and be evenly baked without evidence of foreign odors or flavors, burnt, scorched, stale, rancid, or moldy. The delivered fresh or frozen bread shall not be crushed or damaged. F. Any commercial or additional labeling, as specified, which complies with the U.S. Food, Drug, and Cosmetic Act, and regulations promulgated there under, is acceptable. G. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376B dated May 5, 1983, from General Services Administration (GSA). If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The COR, in accordance with the Contracting Officer, will accept or reject the product. H. Additional packaging, packing, and/or marking requirements can be found in the Addendum to 52.212-4, Terms and Conditions Commercial Items. SOURCE OF MANUFACTURE Items supplied under this contract are required to originate from a sanitarily approved source. The supplier must identify the source of manufacture on the primary container or in the accompanying shipping documents. The identification on the primary container may consist of either the manufacturing plant name and address or a manufacturing plant code. When the manufacturing plant is identified on the shipping documents accompanying the delivery, the plant shall be identified by its complete name, address, and plant code. Preference will be given to locally sourced vendors. ORDERING A. The VA Upstate New York Healthcare System facilities shall place orders no less than 2 workdays prior to required delivery date, upon delivery at the receiving location, items ordered shall be less than 24 hours of age. Orders shall not be placed more than 5 days prior to required delivery date, with the Government reserving the right to adjust orders 24-hours prior to scheduled delivery. Orders will be placed by the COR or his/her designee. Each order will show ship to and bill to addresses and purchase order number (if required). B. Quantities shown on previous pages represent the quantities estimated to be ordered over the delivery period. Quotes will be evaluated based on the estimated quantities. Actual quantities ordered may vary among the line items. C. The items listed in this contract are required subsistence items for the Department of Veterans Affairs, VA Medical Centers at the addresses listed in paragraph 1 of this document. Products and deliveries are to be in accordance with the terms, conditions, and schedules noted herein. The period of performance is a base period of October 1, 2023, through September 30, 2024. Prices quoted will be F.O.B. destination. CUSTOMER SERVICE POINT OF CONTACT: The Contractor shall provide a designated point of contact and toll-free number (if applicable) for resolution of customer service problems to include at a minimum delivery of damaged or incorrect items. Contractor Point of Contact: _______________________________________________ (Name) ______________________________________________ (Title) ______________________________________________ (Telephone Number) ______________________________________________ (Fax Number) ______________________________________________ (E-mail Address) PACKING LIST There shall be a packing list enclosed with any shipments made under this contract. The packing list shall show the following as a minimum: Contractor s name and address; VA Purchase Order Number (if one is provided); the VA Facility and Service placing the order; the items shipped; and quantity. RETURN POLICY Offerors shall clearly indicate their return policy with their quote. Defective product or incorrect product shipped by Contractor error shall be replaced at no cost to the Government. Product shipped by Government error may be returned subject to the Contractor s normal return policy. Offerors shall provide the name and telephone number for reporting delivery/product problems for each VA location. UTILIZATION OF CONTRACT Delivery orders will be issued on an as-needed basis. DELIVERIES AND INVOICING A. Deliveries shall occur up to four times per week between the hours of 8:00 a.m. and 11:00 a.m., excluding federal holidays. Requests for deliveries on different days and/or at a different time shall be submitted to and approved by the Contracting Officer and his/her designee in writing. B. Deliveries and invoicing for the Nutrition and Food Services must be accomplished separately at the Nutrition & Food Services Departments at the respective facilities listed in paragraph 1 of this document. Invoices must contain at a minimum the purchase order and itemized list of products delivered, unit prices, and total price. C. While performing under this contract, all vehicles used by the Contractor shall be locked and the keys removed when not in use. This is intended to protect the Contractor s property as well as the safety of patients and staff at the medical centers. D. While performing under this contract, all vehicles used by the Contractor shall have temperature tracking systems in place on the refrigerated trucks to ensure they are being maintained in accordance with federal safety & sanitation guidelines. E. Invoices shall be issued to the VA Financial Service Center and to the Chief, Nutrition and Food Service. Invoices shall be identified with proper delivery order number (purchase order number) and shall reflect all deliveries made against the delivery order. End of the month deliveries shall not be billed against the following month delivery order. F. Invoices shall be submitted weekly and shall include the following per FAR Clause 52.212-4(g): Contractor s business name and address Contractor s Tax Identification Number (TIN) Invoice date Date(s) of services provided Contract number Total amount billed Purchase Order number NOTE: Failure to include the above information may result in delay of payment. Invoices will be returned to the Contractor for completion if there are any omissions. PAYMENTS Payments under this contract shall be made by Electronic Fund Transfer (EFT) by the VA Finance Services Center. See Clause 52.232-34, Payment by Electronic Funds Transfer Other than Central Contractor Registration for further information. EVALUATION CRITERIA The Government will award to the responsible offeror whose offer, conforming to the solicitation, that are most advantageous to the Government, with past performance and price considered, prices being rated higher than past performance. Past Performance: The offeror must provide documentation of three (3) references for verification purposes of past performance which demonstrate the company's ability to meet the qualifications herein, inclusive of point of contract information and current phone numbers. The awarded Contractor(s) is advised that only the Contract Specialist, acting within the scope of the contract and his/her duties and responsibilities and, after advice and consultation with the Contracting Officer, has the authority to make changes which effect contract prices, quality, quantity, delivery terms and conditions, term of contract. In no event shall any understanding or agreement, contract modification, change order, or other matters in deviation from the terms of this contract between the Contractor and a person other than the Contracting Officer, be effective or binding upon the Government. All such actions must be formalized by the proper contractual document executed by the Contracting Officer. CONTRACTING OFFICER S REPRESENTATIVE (COR) The following individuals have been designated as the Contracting Officer s Representative (COR) to monitor and certify receipt of services rendered under these contracts: Sarah Barnes Nutrition & Food Service Manager VA Medical Center 800 Irving Avenue Syracuse, NY 13210 The contract type is firm-fixed price, FOB Destination. The Government will award to the responsible offeror whose offer, conforming to the solicitation, that are most advantageous to the Government, with past performance and price considered, prices being rated higher than past performance. All future information about this acquisition, including solicitation amendments, will also be distributed through this site. Interested vendors are responsible for monitoring this site to insure they have the most-up-to-date information about this solicitation. SECTION 3: REFERENCES: Federal Hospital Subsistence Guide (DOD - DLAH 4235.1) dated October 1, 1982 Federal Standard No. 376B dated May 5, 1983 Federal Food, Drug and Cosmetic Act (FD&C) Title 21 Chapter 4 dated March 29, 2018 U.S. Standards of Identity for Enriched Flour 21 CFR 137.165 U.S. Food and Drug Administration (USFDA) 21 U.S.C. 401 U.S. Department of Agriculture (USDA) 7 C.F.R. 802 Federal Grain Inspection Service (FGIS), U.S. Department of Agriculture United States Standards for Condition of Food Container Manual (USDA, eff. 10/2013) SECTION 4: SUBMISSIONS: This solicitation is not open for subcontracting opportunities. Submissions shall include any exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer those terms and conditions are acceptable without modification, deletion, or addition. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/f12d0162d1e7444ba9528d1036f2939a/view)
 

Place of Performance

Address: Department of Veterans Affairs VA Medical Center 800 Irving Avenue, Syracuse, NY 13210-2716, USA

Zip Code: 13210-2716

Country: USA
 

Record

SN06811597-F 20230831/230829230108 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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