SAMDaily.us | PRESOL | X | 2023 JOINT FEPA-TERO CONFERENCE

SAMDAILY.US - ISSUE OF MAY 19, 2023 SAM #7843
SOLICITATION NOTICE

X -- 2023 JOINT FEPA-TERO CONFERENCE

Notice Date: 5/17/2023 3:20:59 PM
Notice Type: Combined Synopsis/Solicitation
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: EQUAL EMPLOYMENT OPPORTUNITY COMM WASHINGTON DC 20507 USA
ZIP Code: 20507
Solicitation Number: 45310023Q0019
Response Due: 5/19/2023 10:00:00 AM
Archive Date: 06/03/2023
Point of Contact: John Adams, Phone: 12029999999, Doreen Starkes, Phone: 2029999999
E-Mail Address: JOHN.ADAMS@EEOC.GOV, doreen.starkes@eeoc.gov
(JOHN.ADAMS@EEOC.GOV, doreen.starkes@eeoc.gov)
Description: This is a Combined Synopsis/Solicitation for commercial items/services prepared in accordance with the format in Federal Acquisition Regulation Part 12, Subpart 12.6, as supplemented with additional information included in this notice.� This announcement constitutes the only solicitation.��Quotations are being requested and a written solicitation will not be issued.� The Contracting Officer is utilizing policies and procedures prescribed in Part 12, Acquisition of Commercial Products and Commercial Services.�Solicitation Number 45310023Q0019�is issued as a Request for Quotation (RFQ).��The solicitation document and incorporated provisions and clauses are those in effect through�Federal Acquisition Circular 2023-02 effective on March 16, 2023.��Convention centers, hotels, and other full service facilities that can satisfy the requirements listed below are encouraged to submit a quotation.�� This solicitation is considered an unrestricted procurement.� Background The Equal Employment Opportunity Commission (EEOC), through the Office of Field Programs, State, Local and Tribal Programs is conducting a joint training conference (�Conference�) for Fair Employment Practices Agencies (FEPAs) and Tribal Employment Rights Offices (TEROs) and anticipates a minimum of 200 to a maximum of 225 attendees.� For this purpose, EEOC requires a quoter to provide a full service conference and training facility which includes lodging, meeting space, catering service, audio/visual equipment and support, and onsite business center.� To be eligible for consideration, the proposed facility shall be located in the downtown Baltimore, Maryland, downtown St. Louis, Missouri, downtown Minneapolis, Minnesota, downtown Kansas City, Missouri, or downtown Tacoma, Washington, Oklahoma City, Oklahoma�areas.� For this event, the preferred schedule is to take place during the period July 17 through July 21, 2023.� If the first option is not available, EEOC may consider scheduling this event during the period of July 24 through July 28, 2023.� The space provided within the facility must accommodate two plenary sessions for the full complement of the event, and have sufficient rooms to facilitate four concurrent, individual and consecutive breakout sessions, as well as onsite catering services and audio/visual services.� The conference agenda will have sessions where all attendees from the two (2) groups, both FEPAs and TEROs, are in the largest ballroom.� There will, however, be sessions where the groups separate and the FEPAs remain in the largest ballroom while the TEROs will go into the medium sized ballroom.� Also, there will be other times where the conference will require breakout sessions that require dividing the entire audience into four (4) separate groups. The following meeting space is preferred: A)�� six (6) separate meeting spaces consisting of �� one (1) large ballroom [holds up to 250 attendees, set up classroom style] �� one (1) medium ballroom, and [holds up to 100 attendees, set up classroom style] �� four (4) breakout rooms [holds at least up to 60 in each room, set up classroom style]. However, the Government will consider the following proposed meeting space if the vendor can only provide B)�� four (4) separate meeting spaces consisting of �� one (1) large ballroom �� one (1) medium ballroom and �� two (2) breakout rooms) In the latter scenario with four (4) meeting spaces, the Government would be using the ballrooms as the two (2) additional breakout rooms because there will be times during the conference program when the Government wants to have four (4) concurrent breakout rooms.� Description of Facility and Minimum Requirements The following requirements for lodging and conference space are minimum requirements: Lodging:� Guest rooms shall be located onsite.� The facility shall be centrally� �� located within no more than three blocks walking distance of area retail, �� restaurants, and attractions.� The quoter shall provide a list of all local �� restaurants within a ten-minute walk from the quoter�s facility.� Local Transportation:� The quoter shall also provide a list of options for commuting from and to all airports and railroad stations (if applicable) within the area.� If the contract facility provides shuttle service, the quoter shall indicate if the service is free or what the fee is for the service.� Also, indicate if the shuttle service is wheelchair accessible.� ADA Requirements:� The entire facility shall be in total compliance with all American with Disabilities Act of 1990 ADA requirements covering public accommodations.� This requirement extends to the entire facility, including sleeping rooms configured to meet the ADA requirements, and accessibility to all public facilities within the hotel, including restrooms and eateries.� The facility shall be equipped with appropriate walkways, ramps, parking, and elevators throughout the hotel and parking garage.� Room Rate:� The hotel room rate shall be at or below the government per diem rate.� The facility will not require advance payment from conference participants covering the first night of lodging.� Guest rooms shall be located within the same building as the meeting rooms. Guest Rooms:� Individual travelers will schedule and pay for their guest room nights.� The schedule and range of guest rooms anticipated for this conference are as follows: Sunday, �� 25 sleeping rooms �� Monday,�� 225 sleeping rooms �� Tuesday,� � � � � � � � � � � � � � � � � � � � � � � � � � �225 sleeping rooms � � � � � � � �Wednesday,� � � � � � � � � � � � � � � � � � � � � � � � 225 sleeping rooms � � � � � � � Thursday,� � � � � � � � � � � � � � � � � � � � � � � � � � �110 sleeping rooms � � � � � � � �Friday,� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 0 sleeping rooms Meeting Facilities:� All meeting rooms shall be wheelchair accessible.� The meeting facility shall be available for consecutive nights and consecutive days as specified below: Conference will be held Monday through Thursday on the dates provided previously. The following meeting spaces/rooms shall be available throughout the conference Registration Area:� Registration area shall be near the main plenary room(s) and will include three skirted eight-foot tables, configured as follows:� three tables next to each other to accommodate training materials.� The facility shall provide signage identifying the conference location within the hotel.� Set up shall be completed by 12:00 p.m. ET on Monday.� The Registration area must remain set up and available throughout the duration of the Conference. Secured Office:� A secure office is needed where conference materials can be assembled, sorted, and stored.� This will also be used as a work area for staff.� The room must include at least two six-foot tables and trash receptacles.� Telecommunication requirements include electrical outlets and internet access. Two Plenary Meeting Rooms:� Large Plenary meeting room shall accommodate up to 250 people set in classroom style with no more than two people per six-foot tables or 3 people per eight-foot tables which are covered and skirted.� Spacing between rows of seating shall be sufficient for easy wheelchair access.� Two six-foot, covered and skirted head tables on a stage with four moveable chairs and podium with microphone.� The stage shall have steps with a handrail on one side and shall be wheelchair accessible with a low to moderate incline.� The tables shall include writing paper, pens, and water with glasses for the participants at the start of the morning and refreshed for the afternoon sessions.� There shall be sufficient space at the back of the room to place additional chairs, if needed.� Room will be available between 7:30 am � 6:00 pm ET on Tuesday and Wednesday, and 7:30 am � 1:30 pm ET on Thursday. Medium Plenary meeting room shall accommodate up to 100 people set in classroom style with no more than two people per six foot tables or 3 people per 8-foot tables which are covered and skirted.� Spacing between rows of seating shall be sufficient for easy wheelchair access.� Two six-foot, covered and skirted head tables on a stage with four moveable chairs and podium with microphone.� The stage shall have steps with a handrail on one side and shall be wheelchair accessible with a low to moderate incline.� The tables shall include writing paper, pens, and water with glasses for the participants at the start of the morning and refreshed for the afternoon sessions.� There shall be sufficient space at the back of the room to place additional chairs, if needed.� Room will be available between 7:30 am � 6:00 pm ET on Tuesday and Wednesday, and 7:30 am � 1:30 pm ET on Thursday. Breakout rooms:� �Four breakout rooms to accommodate at least 60 people each, set in classroom style with no more then two people per six-foot table or 3 people per 8 foot table which are covered and skirted.� Each table shall contain writing paper, pens, ice water with glasses, for participants.� Tables shall be refreshed for afternoon sessions.� All chairs shall be in working order, free from soil and able to move easily.� There shall be enough space between tables to maneuver a wheelchair.� The hotel may provide the Large Plenary meeting room and Medium Plenary meeting room as two of the four breakout rooms.� All breakout rooms will be available 7:30 am � 6:00 pm ET on Tuesday and Wednesday, and 7:30 am � 1:30 pm ET on Thursday. Small Group Meeting Room:� This meeting room shall� accommodate up to 30 people set in a U-Shape style with tables that are covered and skirted.� The tables shall include writing paper, pens, and water with glasses for the participants at the start of the morning and refreshed for the afternoon sessions.� There shall be sufficient space at the back of the room to place additional chairs, if needed.� Room will be available 8:00 am � 7:00 pm ET on Monday; 7:30 am � 6:00 pm ET on Tuesday and Wednesday; and 7:30 am � 6:30 pm ET on Thursday. Food and Beverage Service:� The facility shall provide the following services for up to 225 participants.� The Contracting Officer�s Representative (COR) will contact the quoter 72 hours prior to the event to provide a preliminary participant count, and will provide an updated count the day before the event.� The quoter shall invoice the EEOC at the agreed upon rates for meeting room rental, audio visual equipment, and food and beverage service.� Charges for food and beverage service shall be reflected on the invoice as the cost incurred per person.� If the quoter requires supplemental agreements, those agreements shall be submitted with the quotation.� If the quoter requires signature of a supplemental agreement that was not submitted with the quotation, the quotation will be rejected. Buffet Breakfast to be served on Tuesday, Wednesday, and Thursday between [approximate time of service: 7:30 a.m. and 9:00 a.m. ET] and to include a protein (such as eggs and/or meat), a potato dish, assorted pastries, breakfast breads, bagels and cream cheese, sliced fresh fruit and yogurt, freshly brewed coffee, decaffeinated coffee, tea, hot water and assorted fruit juices. Morning Break to be served on Tuesday, Wednesday and Thursday between [approximate time of service: TBD] and shall include, at a minimum refresher of coffee, tea and water.� Buffet luncheon to be served on Tuesday and Wednesday between [approximate time of service: 11:45 a.m. and 1:15 p.m. ET].� Buffet shall be set up outside the Large Plenary meeting room and individuals will be permitted to bring food back into the Large Plenary meeting room for consumption.� Typical lunch must consist of chicken or comparable entree, seasonal vegetables (an offering sufficient to serve as main meal for vegetarians and vegans), a starch, bread or rolls/butter, dessert, juices, coffee, decaffeinated coffee and iced tea.� Please provide recommended lunch buffet menus, with prices per person served with regular and decaffeinated coffee, water and tea (iced or hot).� Afternoon Break is to be served on Tuesday and Wednesday between [approximate time of service: TBD] to include assorted drinks, bottled water, herbal teas along with a snack that may consist of cookies and/or brownies, whole fruit, or chips.� Provide recommended list of beverages and snacks and their related prices.� Small Group Food and Beverage � Only Needed on Monday and Thursday afternoon [approximate time of service: TBD].� The estimated number of people receiving this service is 25 � 30 people and is subject to change. Small Group Breakfast to be served on Monday between [approximate time of service: 7:30 a.m. and 9:00 a.m. ET] and to include a protein (such as eggs and/or meat), a potato dish, assorted pastries, breakfast breads, bagels and cream cheese, sliced fresh fruit and yogurt, freshly brewed coffee, decaffeinated coffee, tea, hot water and assorted fruit juices.� Please provide recommended breakfast menus, with prices per person served.� Small Group Luncheon to be served on Monday between [approximate time of service: 11:45 a.m. and 1:15 p.m. ET].� Typical lunch must consist of chicken or comparable entree, seasonal vegetables (an offering sufficient to serve as main meal for vegetarians and vegans), a starch, bread or rolls/butter, dessert, brewed coffee, decaffeinated coffee, juices and iced tea.� Please provide recommended lunch menus, with prices per person served.� Small Group Afternoon Break is to be served on Monday [approximate time of service: TBD ET] to include assorted drinks, bottled water, herbal teas along with a snack that may consist of cookies and/or brownies, whole fruit, or chips.� Provide recommended list of beverages and snacks and their related prices.� Small Group Afternoon Break is to be served on Thursday [approximate time of service: TBD ET] to include assorted drinks, bottled water, herbal teas along with a snack that may consist of cookies and/or brownies, whole fruit, or chips and a hot or cold food item.� Provide recommended list of beverages, snacks and hot or cold food item and their related prices.� The quoter shall also submit an all-day food and drink package with a per person rate per day. All food and beverage services need to be located in areas accessible to individuals with disabilities.� The breakfast and lunch buffets shall be arranged so that all individuals can be seated either in the Plenary meeting rooms or some additional tables shall be placed in open spaces close to the buffet for individuals who wish to eat and speak with one another in areas outside of the Plenary meeting room.� Pricing for food and beverages shall include the price for the item(s), plus the gratuity (service charge). The quoter must include written confirmation of the U. S. Government exemption from state tax.� The EEOC is a tax exempt Federal Agency. �� AUDIOVISUAL REQUIREMENTS The following services and audiovisual equipment will be required: Large Plenary meeting room � Needed on Tuesday, Wednesday and Thursday. a.� �� Podium with wired microphone; laptop computer with internet connection [1 each] b. �� Hand-held cordless microphone [2 each] c. �� Table top microphone for table next to podium [3 each] d. �� Mixer with sufficient tracks to amplify speech and sound audible to entire audience gathered in the meeting room. e.�� Projection package linked to podium laptop computer. f. �� Projection screens appropriate for size of meeting room [2 each] g.� �� AV package (movable cart, power cord and power strip) h. �� Technical assistance in setting up all equipment, including splitters in order to assure that all registrants can hear and see all presentations. i.�� Equipment and AV package including a technician to enable live streaming of plenary speaker(s) to audience participating remotely.� j.�� AV technician to monitor and maintain speech and sound at audible levels during meetings held in meeting space. Medium Plenary meeting room � Needed on Tuesday, Wednesday and �� Thursday. a.� �� Podium with wired microphone; laptop computer with internet connection [1 each] b. �� Hand-held cordless microphone [2 each] c. �� Table top microphone for table next to podium [3 each] d. �� Mixer with sufficient tracks to amplify speech and sound audible to entire audience gathered in the meeting room. e.�� Projection package linked to podium laptop computer. f. �� Projection screens appropriate for size of meeting room [2 each] g.� �� AV package (movable cart, power cord and power strip) h. �� Technical assistance in setting up all equipment, including splitters in order to assure that all registrants can hear and see all presentations. i.�� AV technician to monitor and maintain speech and sound at audible levels during meetings held in meeting space. Breakout room(s) � Needed on Tuesday, Wednesday and Thursday.� If hotel only provides two additional breakout rooms, hotel will allow for Large Plenary and Medium Plenary rooms to be repurposed for the use of serving as breakout rooms. Requirements for room: a.�� Podium with a hand-held wireless microphone that can attach to the podium. [1 each] b.�� Projection Screen appropriate for size of meeting room [1 each] c.�� AV package (movable cart, power strip and cord). Small Group Meeting Room � Needed on Monday and Thursday. Requirements for room: Projection Screen appropriate for size of meeting room [1 each] Projection and AV package to allow for laptop to be connected and projected on to screen. The quoter must submit a detailed pricelist for the audio-visual equipment and technical support, including high speed wireless (Wi-Fi) Internet access, and electrical connections.� Also, include the price for the items, inclusive of an hourly rate and the number of labor hours with breaks included in a day rate for audio visual support services (if needed), plus the gratuity/service charge. MISCELLANEOUS REQUIRMENTS Wi-Fi Access for Presenters in Meeting Spaces:� High speed Wi-Fi connectivity for presenters in all meeting spaces (Large Plenary, Medium Plenary, Breakout Rooms, Small Group Meeting Room, Secured Office Room). Business Center:� Business office support (copying, faxing, etc.) may be required throughout the conference.� Hotel must provide a pricing list for copying, faxing, shipping, and receiving charges for the hotel to include any surcharges and taxes.�� Receipt and Storing of Materials:� The hotel shall have procedures and facilities in place to receive and store all conference materials shipped in overnight mail.� Charges for this service shall be included in the Business Center charges. Pre-Conference Meeting And Conditions:� A pre-conference meeting either by telephone or in person to be held at the quoter�s facility to discuss the objectives of the conference, meet staff responsible for implementing the contract and address any questions regarding elements of the statement of work, within 4 days prior to the start of the conference. Signage:� Signs and floor plans directing participants to the meeting rooms shall be provided by the facility.� This shall include a daily electronic announcement board, announcing the 2023 Joint EEOC-FEPA-TERO Training Conference.� The electronic board shall easily be visible to participants and identify meeting room locations. Parking:� The facility shall have adequate parking at the facility to accommodate the participants. Confirmation Policy:� The EEOC anticipates the need for sleeping rooms on Sunday through Thursday.� EEOC will require the hotel contact person to provide a listing of registered participants with reserved sleeping rooms prior to the lodging date to verify the rooming list as it develops. Amendments and/or substitutions may be necessary. Lodging Payment Arrangements:� Participants will contact the hotel individually to obtain room scheduling and shall be responsible for payment of individual guest rooms and all incidental charges (such as telephone charges and room service) upon checkout.� Payment amount for lodging cannot exceed, on a daily basis, the maximum per diem rate in effect in accordance with the Federal Travel Regulations including taxes, gratuities, and other costs.� ADA Requirements:� The facility shall meet all Americans with Disabilities Act (ADA) requirements, including accessibility to the facility and all onsite facilities, including public restrooms.� The facility shall be equipped with appropriate walkways, ramps, parking, and elevators above the first floor, and all meeting rooms shall be wheelchair accessible. Other:� It is anticipated that some additional and/or miscellaneous expenses might be incurred during the conference such as service and set up charges, electrical hook-up fees, and other necessary but unpredictable expenses which may arise during the conference. All anticipated charges for additional work or deliveries of requirements outside of those stated in the Government contract must be approved by the COR and communicated to the Government�s Contracting Officer in writing prior to acceptance of the related invoice and payment processing. The facility shall agree to allow the EEOC to bring in audio-visual and other equipment and connect these to the facility�s audio visual/public address system, as necessary.� Reporting Requirements Pre-Award Reporting:� In the quotation, the quoter must submit a detailed breakdown of all cost to include lodging rates, meeting space, food and beverage, AV equipment, labor and service costs, and any other miscellaneous charges, which are necessary for the success of the Conference. �� Prior to Conference Reporting:� The quoter will provide the designated EEOC Contact with online access to hotel reports with information about the number of confirmed room reservations� for all participants, staff and presenters on a weekly basis prior to the conference. During Conference Reporting:� In addition to a pre conference meeting, there will be a daily reconciliation of all charges incurred with the EEOC designated representative.� The charges will include food and beverage, AV equipment and labor, telecommunication and business center charges. Post Conference:� The quoter shall submit a final invoice covering all charges within five (5) business days after the completion of the conference.� The quoter shall submit a detailed report with the invoice that consist of the following:� room usage by date and attendee, detailed AV charges by meeting room and a detailed breakdown by day for all food and beverage charges and a grand total by category for reconciliations of the event. CANCELLATION. Shall the EEOC elect to cancel the contract, it shall provide written notice of the cancellation to the quoter no later than five business days prior to the scheduled lodging date.� By receipt of this cancellation notice, the quoter agrees to release the EEOC from any cancellation penalties or charges.� If there is a cancellation within five business days of the scheduled conference date, the Federal Acquisition Regulation (FAR) clause 52.249-4 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (SERVICES) (SHORT FORM) will govern. SCHEDULE OF SUPPLIES AND SERVICES Contract Line Item Number (CLIN) CLIN 0001, Rental of Conference Meeting Space-Quantity 4 days each (see Statement of Work (SOW) list of conference meeting space requirements), Unit Price $�� Total for CLIN 0001 $��; CLIN 0002, Food and Beverage Services Quantity 4 days (See SOW for food and beverage requirements), Unit Price $�� Total for CLIN 0002�$��; CLIN 0003, Audio Visual Equipment and Technical Support, Quantity 4 days, (See SOW list of Audio Visual requirements), Unit Price $��Total for CLIN 0003 $��; and3 CLIN 0004, Business Center Services and Miscellaneous Expenses- Quantity 4 days (See SOW list of business center requirements), Unit Price�$�� Total for CLIN 0004 $��. Total Price for CLINs 0001 through 0004: $��. A contract will be awarded to the responsible quoter whose quotation represents the best value to the Government. The prospective contractor must be registered in the System for Award Management (SAM) database prior to award of the resulting contract. Registration is free and can be completed on-line at http://www.sam.gov. Each quotation must clearly indicate the capability of the quoter to meet the requirements specified in this combined synopsis/solicitation. SUBMISSION OF QUOTATION:�All interested parties shall submit with their quotation a detailed breakdown of all costs to include conference space, rental of audiovisual equipment and technical support, food and beverage service, business services, and any other miscellaneous services and equipment which are necessary for the success of the conference.�� Quotations shall be submitted in three (3) separate volumes as follows: Volume 1 - Technical Capability; Volume 2 - Past Performance; and Volume 3 - Price. Pricing must be submitted using the line-item structure in the above Schedule of Supplies and Services of this RFQ. A separate attachment may be included in Volume 3 for pricing information on menu items, transportation, parking, applicable tax rates, and sleeping room rates. Your quotation in response to solicitation number 45310023Q0019 is due�May 19, 2023, at 1:00 p.m. ET�(Washington, D.C. local time). Quotations will be accepted via e-mail.� One (1) electronic copy of the quotation may be submitted via e-mail, addressed to�John.Adams@eeoc.gov�and�Doreen.Starkes@eeoc.gov.� QUESTIONS:�Questions regarding this request for quotation should be submitted to John Adams, Contract Specialist via e-mail at�John.Adams@eeoc.gov�and Doreen Starkes, Contracting Officer at�Doreen.Starkes@eeoc.gov�. Telephone inquiries or responses are not acceptable. The deadline for submission of questions regarding solicitation number 45310023Q0019 is due�May 17, 2023, 10:00 a.m. ET�(Washington, D.C. local time). Any questions received after the above mentioned date and time will not be considered. The Government will not reimburse interested parties for any cost associated with responding to this business opportunity. All responsible sources may submit a quotation which shall be considered by the agency.�The anticipated�contract award date is on or before June 9, 2023.� BASIS FOR AWARD:�The government intends to award a firm fixed-price contract to the responsible quoter whose quotation is responsive to the solicitation and is determined to be the best value to the Government, using the tradeoff approach. Selection of the best value to the Government will be achieved through a process of evaluating the strengths and weaknesses of each quoter�s quotation against the below described evaluation criteria. In determining the best value to the Government, the Technical Capability and Past Performance Evaluation Criteria, when combined, are more important than the evaluated price. The Government is more concerned about obtaining a superior Technical Capability quotation than making an award at the lowest evaluated price. However, the Government will not make an award at a price premium it considers disproportionate to the benefits associated with the evaluated superiority of one technical and management quotation over another. Thus, to the extent that quoter�s technical and past performance quotations are evaluated as close or similar in merit, the evaluated price is more likely to be a determining factor.� EVALUATION FACTORS FOR AWARD:��The following factors shall be used to evaluate quotations. These factors are listed in their relative order of importance: Technical Capability, Past Performance, and Price.� Factor I � Technical Capability:� Contract Requirements: Quotations will be evaluated on the Quoter�s ability to provide all the contract requirements relating to lodging, local transportation, meeting space, food and beverage, AV support and equipment, Business Center, and comply with the reporting requirements. Quotations must address the Quoter�s ability to comply with the Americans with Disabilities Act (ADA) as it relates to lodging and meeting space. Quotations will be evaluated on the quality of the customer services provided and the quality of the facilities reflected in maintenance and upkeep of the facilities.� Location: Quotations will be evaluated on the ability of Quoter to provide a centrally located facility with inexpensive transportation options to and from the airport. Quotations must address safety and security issues both within the hotel complex and the surrounding area.� Availability of Dates: Quotations will be evaluated on the ability of the Quoter to provide the required services on the dates requested.�� Availability of Government Rates: Quotations will be evaluated on the ability of the Quoter to provide the required lodging at or below the government rate for all conference participants and presenters. Meeting Space:� Quotations will be evaluated on the ability of the Quoter to provide the required meeting spaces within the Performance Work Statement. Factor II � Past Performance:� The quoter must provide references for a minimum of three (3) government or non-government contracts which provide the same or similar services; contracts must have been awarded within the past (3) years. The information for each reference shall include the following:� 1. �� Name and address of government agency and other non-government client;� 2. �� Name, title, email and telephone number of Contracting officer or other point of contact;� 3. �� Name, title, email and telephone number of client�s program manager, if applicable;� 4. �� Contract number, period of performance, and total dollar value of contract; and� 5. �� Description of services provided.� List any problems encountered on each contract and the quoter�s corrective actions. EEOC will evaluate past performance based on timeliness, customer service and corrective actions taken (if necessary).� A quoter without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance.� Factor III � Price:� The price quotation will be evaluated against the Independent Government Price Estimate. Evaluations of quotations will consider the following pricing information: pricing provided for all line items listed in the Schedule of Supplies and Services of this RFQ in the units and format provided (see attachments).� Site Visits: The EEOC reserves the right to conduct a site visit of all quoters who are rated to be technically acceptable. The site visit will review and evaluate the same technical items identified in the Technical Capabilities Portion of the technical evaluation factors.� SUPPLEMENTAL AGREEMENTS: If any hotel submitting a quotation has any supplemental agreements, those agreements must be submitted with their quotation. If the hotel requires signature of a supplemental agreement that was not submitted with the quotation, the quotation will be rejected. Notice: The Government intends to evaluate quotations and make award without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the quoter�s initial quote should contain the vendor�s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later...
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X -- 2023 JOINT FEPA-TERO CONFERENCE