SPECIAL NOTICE
J -- Annual maintenance agreement for two government-owned BD FACSAria Flow Cytometry Cell Sorters
- Notice Date
- 5/17/2023 2:25:49 PM
- Notice Type
- Special Notice
- NAICS
- 811210
—
- Contracting Office
- NIH NCI Bethesda MD 20892 USA
- ZIP Code
- 20892
- Solicitation Number
- 75N91023Q6617935
- Response Due
- 5/26/2023 9:00:00 AM
- Point of Contact
- Miguel Diaz, Phone: 2402765439
- E-Mail Address
-
miguel.diaz@nih.gov
(miguel.diaz@nih.gov)
- Description
- The Department of Health and Human Services (DHHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR) intends to procure, on a sole source basis, annual maintenance agreements from BD Biosciences of 2350 Qume Drive, San Jose, CA, 95131 This acquisition will be processed under FAR Part 12 � Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.106-1(b)(1); and is exempt from the requirements of FAR Part 6. The response close date of this notice for this requirement is in accordance with FAR 5.203(a)(1). The North American Industry Classification System (NAICS) code is 811210 and the business size standard is $34 million. BACKGROUND The CCR LGI Flow Cytometry Core in Building 37 provides instrumentation and technical expertise to perform state-of-the art flow cytometry analysis and cell sorting. The laboratory currently houses four cell sorters, five cell analyzers and one imaging flow cytometer. These instruments are used daily serving over 200 scientists, and approximately 75 different Principal Investigators annually. The requested service maintenance contracts are to support shared BD Biosciences flow cytometry analyzer and cell sorter instruments to provide essential research infrastructure for NCI-based biomedical research. SCOPE � The primary objective of this acquisition is to acquire annual service maintenance contract for the BD FACSAria Fusion Flow Cytometry Cell Sorter S/N P65828200015 with five lasers and one Computer Workstation and FACSAria IIu Flow Cytometry Cell Sorter S/N P46900083. Two Preventive Maintenance Inspections to be performed during a twelve-month period, including 2 PM Kits. Contractor to provide all labor, material and equipment to provide preventive maintenance for government-owned BD Biosciences brand FACSAria Fusion Flow Cytometry Cell Sorter, S/N P65828200015 and FACSAria IIu Flow Cytometry Cell Sorter S/N P46900083 for one-year contract period September 1, 2023 to August 31, 2024. All maintenance service shall be performed in accordance with the manufacturer�s standard commercial maintenance practices. PREVENATIVE MAINTENANCE: Contractor shall schedule and perform two (2) semi-annual preventive maintenance inspections on each piece of equipment during the contract period.� These services shall be performed by technically qualified BD Biosciences factory-trained personnel or service providers authorized by BD Biosciences. Service shall consist of thorough cleaning, calibration, adjusting, inspection, and testing of all equipment in accordance with the manufacturer�s latest technical specifications.� All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance and inspection to assure optimum and efficient performance. Cost for labor, travel, and preventive maintenance kits shall be included. Within three (3) business days of scheduled preventative maintenance service completion, the contractor shall provide the Government TPC with a receipt showing that maintenance was performed, and certifying that equipment is operating as intended. This receipt shall be submitted electronically as a PDF document. EMERGENCY SERVICES: On-Site Emergency repair services shall be provided on an unlimited basis during the term of this contract at no additional cost to the government.� Unlimited on-site service support will be provided by a BD Biosciences Authorized Field Service Representatives Monday through Friday (excluding federal holidays). Service request must be able to be made by phone (Monday-Friday, 8AM-12AM EST). All requests for repair will be dispatched with a 48-hour guaranteed response for the instrument. Costs for labor and travel shall be included at no additional cost to the Government. Unlimited telephone support for instrumentation, applications, and reagents will be provided by a BD Biosciences authorized representative (Monday-Friday, 8AM-12AM EST). Upon receipt of notice that any part of the equipment is not functioning properly, the Contractor will furnish a qualified factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition.� Emergency service calls shall not replace the necessity for scheduled preventive maintenance. Within three (3) business days of an onsite emergency service calls completion, the contract shall provide an electronic report (Word or PDF) to the TPC annotating the issue, and corrective actions taken. REPLACEMENT PARTS: The contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumables. All parts provided shall be certified OEM parts new to the original equipment specifications. Parts should be provided at the time of service or within a time frame consistent with transporting parts from remote stock locations. SOFTWARE UPDATES/SERVICES: The contractor shall provide Software Service and updates in accordance with the manufacturer�s latest established service procedures, to include remote access (email and telephone) to technical support for use of program software and trouble- shooting of the operating systems, at no additional cost to the Government.� The contractor shall receive advance approval for the installation of all software updates and revisions from the Government in consultation with Core personnel and NIH IT service personnel.� Defective software shall be replaced at no additional cost to the government. All critical and non-critical software updates shall be included. Installation of any software/updates will be performed by a factory authorized technician.� PERSONNEL QUALIFICATIONS: Personnel shall be trained by BD Biosciences, the manufacturer, in the servicing of the equipment as covered by this contract. Personal shall have a minimum one-year on the job experience verified by BD Biosciences. All primary service personnel shall have at least one backup support person with at least the same level of expertise on the equipment covered by this contract. SERVICE EXCLUSIONS: The contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire, or water.� These repairs shall be the subject of a separate purchase order and shall not be performed under this contract.� TYPE OF ORDER This is a firm fixed-price purchase order for severable services. � PERIOD OF PERFORMANCE The period of performance shall be for 12 months: September 1, 2023, to August 31, 2024 BD Biosciences is the only vendor that has Field Service Engineers specifically trained by the manufacturer to perform preventative maintenance, instrument repairs and software upgrades on the BD FACSAria Fusion Flow Cytometry Cell Sorter and FACSAria IIu Flow Cytometry Cell Sorter instruments, using the required proprietary replacement parts or computer software. No other vendors currently provide this service for these Cell Analyzer and Cell Sorter instruments. This makes BD Biosciences the only known source for this requirement. This notice is not a request for competitive quotation. However, if any interested party, especially small business believes it can meet the above requirement, it may submit a capability statement for the Government to consider. The response and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement.� Responses must be received in the contracting office by 12:00 PM ET, on May 26, 2023.� All responses and questions must be via email to Miguel Diaz, Contracting Officer at miguel.diaz@nih.gov.� A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.� In order to receive an award, contractors must be registered and have valid certification through SAM.GOV and have Representations and Certifications filled out. Reference 75N91023Q6617935 on all correspondence.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/9631d6ed45644f34bf33d46c726e8a0d/view)
- Place of Performance
- Address: Bethesda, MD 20892, USA
- Zip Code: 20892
- Country: USA
- Zip Code: 20892
- Record
- SN06685072-F 20230519/230517230104 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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