SOLICITATION NOTICE
Z -- 666-20-110 Building 28 Upgrade
- Notice Date
- 2/2/2023 7:33:04 AM
- Notice Type
- Solicitation
- NAICS
- 236220
— Commercial and Institutional Building Construction
- Contracting Office
- NETWORK CONTRACT OFFICE 19 (36C259) Greenwood Village CO 80111 USA
- ZIP Code
- 80111
- Solicitation Number
- 36C25923R0019
- Response Due
- 3/8/2023 9:00:00 AM
- Archive Date
- 05/29/2023
- Point of Contact
- Jason M Rankin (CS), Contract Specialist
- E-Mail Address
-
Jason.Rankin@va.gov
(Jason.Rankin@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- Project: 666-20-110 Project Name: Building 28 Upgrade Project Scope General Services are needed at the VA Medical Center of Sheridan WY to restore and repair Resident Quarters 28 (also referenced as B28) that is on the campus of the VA Medical Center located in Sheridan WY. The intent of the work is to restore the building and to separate the building to serve as two apartments. There is a base bid and two additive bid items as follows: ITEM 1 BASE BID, GENERAL CONSTRUCTION: Building 28: Work includes general demolition, hazardous material abatement, construction of porch, flooring, bathroom and kitchen upgrades, construction, mason, painting, plumbing, electrical and other work as required by construction drawings, these specifications, and this SOW. ADDITIVE ALTERNATE NO.1: Building 28: Partial demolition and general construction and alteration work to the front porch structures and replacement of exterior windows and other work as shown on contract documents. Work does require hazardous material abatement. ADDITIVE ALTERNATE NO.2: Building 28: Will eliminate the work to replace the cast iron radiators and replace them with steam finned tubs. It will install a residential heating and cooling system through the building and other work as shown on contract documents. Work does require hazardous material abatement. Tasks and Requirements General Contractor Requirements A. Construction project is to be completed within 180-calendar days from date of notice to proceed. B. Contractor shall provide all equipment, tools, material, and labor required as required to meet the work requirements of the drawings and specifications of this contract to upgrade B28. This work includes but is not limited to demolition, hazardous material abatement, all trades needed to renovate the residential interior space, as well as the building exterior, and site work. This work is shown in drawings, and described in the specifications, and the contract documents. C. Safety submittals shall be complete prior to the commencement of onsite construction work. Material selection submittals shall be complete and approved prior to ordering of materials for the project. D. B28 will not be occupied during this constructions however other near-by Quarters resident buildings will be occupied, so the contractor shall make resident safety and infection control measures a priority. The contractor shall coordinate work locations and schedules with VA to minimize impact to building tenants. Any disruption to utility services, traffic patterns, parking, the grounds of the Quarter s Residential Units shall be scheduled no less than 3 days ahead of time for planning with the COR. The length of outages will be mutually agreed upon by both the Contractor and COR. E. All electrical, carpentry, architectural, plumbing, mechanical, building exterior, site, project management and other work needed on this project shall be provided by the contractor. G. Any penetrations through any floors, ceilings, or walls, shall be sealed. There is a residential fire suppression system in B28 that must be always kept in service and must be maintained to meet VA standards, National Fire Protection Association (NFPA) standards and the requirements of the contract documents. H. The contractor shall inquire of the VA if any property removed is desired to be retained by the VA for reuse elsewhere within the medical center, at the time of removal. i. If the VA desires to retain an item, the contractor shall deliver it to a location designated by the VA. ii. If the VA does not desire to retain an item, the contractor shall dispose of it. I. New service shall be tested before VA acceptance. All testing parameters will be as required by the specifications. If they are not in the specifications or drawings, then they will be provided by the Contractor with source references to the COR before testing begins. J. At the conclusion of the project, the contractor shall provide the VA with a physical and electronic PDF or AutoCAD (Latest Addition) red-lined set of construction drawings, showing any as-built variations from the plans and specifications. K. The contractor shall repair any disturbed earth around and in the construction areas. This shall include: i. Removing any rocks or clumps that have been brought to the surface. ii. Filling in any ruts or depressions with approved fill material, such that the areas are level or at the required slope. iii. Returning the surface cover to what it was before the project. iv. In the case of grass, the contractor shall provide topsoil as necessary to provide a good medium for grass growth. If the area(s) cannot be covered by the VA lawn sprinkler system, then the contractor shall provide for the watering of the new grass until it is established. Any areas that the grass does not take to shall be reseeded under the warranty period. L. The contractor shall replace any trees, shrubs or other plants damaged or destroyed during construction that were not required to be removed by the drawings and specifications. Where trees are removed, the soil will be replaced with topsoil and graded so it slopes away from the building. General The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes the requirement that the contractor have a Competent Person on the job at all times (must have a 30-hour OSHA card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training. Documentation of these requirements shall be submitted and approved prior to performing the work. Contractor must submit a company Site Specific Safety Plan (SSSP) that must be approved by VA Safety prior to work beginning. This plan shall detail fire, construction, and health-related safety measures, in addition to listing Training Records for all employees for the previous year. A company standard or boilerplate safety plan will not be acceptable plan should contain a detailed hazard analysis for each element of construction to be performed in the form of an Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA). This entire project shall conform to 100% of all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes. The Contractor shall be responsible for the health and safety of their own employees. The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work. The Contractor shall hold harmless and indemnify the Government against any and all liability, claims, and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with, in any way incident to, or arising out of the occupancy , use, service, operation or performance of work under the terms of the contract, resulting in whole or in part from the negligence acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor. The Contractor shall adhere to VHA Directive 1192.01: Seasonal Influenza Vaccination Program for VHA Healthcare Personnel. The VHA Directive requires all HCP covered by the policy to receive the annual seasonal influenza vaccination. All contractors and subcontractors will follow COVID screenings and mask regulations per CDC policy and VHA Directives. The Contractor is responsible for protection of existing finishes, and VA property (FF&E), located in the areas where preventative maintenance and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The contractor is liable for any damage to VA property during the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned furnishing, fixtures, equipment and architectural or building structures. Contractor will report any damage or disfigurement to these items when caused by the Contractor s personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition. Project Management Based on the above list of work items, the general contractor selected must complete, maintain, and submit the following documentation and managerial requirements: Construction schedule including sequencing and durations. The schedule will be provided to the COR AND Contract Specialist (CS) ten (10) working days prior to the start of work. Site-Specific Safety Plan (SSSP) with an emphasis on, but not limited to, demolition, installation, and safety. The SSSP must: Include a detailed description of how the work will be performed and be submitted with sketches, supporting documents, submittals etc. Include a Job-Safety-Analysis (JSA) for all tasks associated with Statement of Work (SOW) Be approved by VA-Safety prior to commencement of work. Maintain site supervision by a competent individual(s) with OSHA-30 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed. Obtain VA identification PIV badges for all employees. Contractor to consider lead-time for badge procurement. Manage job-site access and security. Implement and maintain required ICRA and ILSM measures. Code & Regulation Compliance The Contractor shall comply with the current public laws and statutes including all changes and amendments of federal, state, and local environmental statutes and regulations in effect of date of issuance of this delivery order, including, the applicable portions of the documents cited in the basic contract and below. National Fire Protection Association (NFPA): NFPA 99-2021 Healthcare Facilities Code NFPA 101 Life Safety Code International Code Council (ICC): IBC: International Building 29 CFR 1910 Occupational Safety and Health Standards 29 CFR 1926 Safety and Health Regulations for Construction Federal Occupational Safety and Health Act (OSHA) Underwriters Laboratories International Plumbing Code Submittals Contractor shall submit the following to the COR and CS prior to beginning scope of work: Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of Notice to Proceed (NTP), and monthly with invoices. Site Specific Safety Plan (SSSP) SSSP to be submitted to COR and CS for review by the VA Safety staff for review 10 working days after issuance of NTP. SSSP to be approved by VA Safety staff prior to start of construction activities. Construction Demolition Removal / Handover Plan Inspection reports, manufacturer approval certificates, and warranties. Penetration and or hot work permits as necessary. Manufacturer and construction warranties as noted in specifications. Project Schedule including sequencing and durations. SOV Schedule of Value The schedule will be provided to COR and CS 10 working days prior to start of the work. Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed. Material & Product Submittals Submit for COR and CS approval At the end of the project the Contractor shall submit the physical and electronic Redline drawings of the completed work to the COR and CS. Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted as per the specifications. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises. Resources The Government will not furnish any resources for the fulfillment of the work required under this contract other than electricity for area where work is being conducted. Under this contract, the contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, supervision, and for testing and maintenance required for completion of this contract. Contractor shall provide all necessary parts and equipment to complete the objective of this contract in accordance with manufacturer specifications. All new equipment including parts and labor shall be preapproved by the COR and CS. Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises. The Contractor shall instruct his/her personnel in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities which shall include but not necessarily be limited to: Lights shall be used only in areas where and at the time when work is being performed unless otherwise directed. Water and power will be conserved. Government telephones shall not be used for personal reasons or for any toll or long-distance calls. Technician/Inspector Qualifications The Government reserves the right to accept or reject Contractor s staff for cause. Documented prior the work, Contractor shall provide technicians throughout the contract qualified, licensed, or certified to perform the work. The Contractor shall notify the Government within 3 business days if it intends to replace a technician. At the time of notification, the Contractor shall submit all required certifications for all personnel working on the contract. In the event new, or replacement, personnel become involved in the contract, the Contractor must submit all required certification. Additions or changes in personnel require written approval of the Government. The Contractor shall have a back-up technician available in the event the primary technician is unable to perform his/her duties. The Contractor will ensure their personnel and subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while contract work is being performed. Personnel Assignments The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW, drawings, and specifications. The Contractor shall maintain throughout the life of this contract, a current list of technicians and their credentials available for inspection by the Government at any time. Acceptance Standards The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, is not satisfactorily executed, or if the system is not properly tested and inspected to achieve certification. All work completed by the Contractor must be reviewed and approved by the VA. Work must be approved for one location of each type of fixture prior to proceeding with all other locations specified. If conditions that exist that are not like the location previously approved the contractor shall get approval prior proceeding with work in locations with similar conditions. Safety and Prevention In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building and others that could be affected by this project. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refused to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the contractor in default of the contract. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract. The contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees The Contractor s personnel shall follow applicable facility policies concerning fire/disaster programs. All materials and equipment will be stored properly at the end of the workday and secured during the workday. Under no circumstances will the Contractor allow for any equipment to be left unattended for any length of time on the outside of B28. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety. The Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially about exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants or property. No flammable liquids shall be stored or used in the medical center. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification onsite at all times of extinguisher inspections. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads. The Contractor shall assume responsibility of environmental protection of all material storage. Accident Prevention Precaution shall always be exercised for the protection of persons (including employees) and property. These shall include, but not be limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work. Contractor shall comply with all applicable laws relating to safety precautions, including the safety regulations of the Division of Industrial Safety, Department of Industrial Regulations of the state. Environmental Protection To provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers Manual EM 385-1-1, General Safety Requirements as well as the specific requirements stated elsewhere in the Contract Documents. The Contractor is responsible for daily cleanup of all areas affected by its work. Areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping or residents shall not be dispatched for cleaning associated with contractor work. The Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of work. The Contractor shall repair or replace any damage incurred during its work at their expense. There are no freight elevators for transmission of materials and personnel in Building 28. Work Standards and ICRA/ILSM Work site shall be free of debris and returned to original condition upon completion of preventative maintenance or repairs. When work is to be performed in areas used daily by residents, the Contractor will take suitable measures to control all material and equipment to produce a minimum interference of their routine. All work shall be performed in a safe and prudent manner. Contractor shall so perform all work as to offer the least possible obstruction and inconvenience to residential occupants and shall have under construction no greater amount of work than can be completed promptly and properly with due regard to the rights of staff, residents, and the public. Any person the COR may deem incompetent or disorderly shall be promptly removed from the facility and not be allowed to return for the duration of the agreement. Even though the work area is in a VA Residential area, there will be ICRA requirements. The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner. Multiple ICRA s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. Hazardous Material Reporting The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project s completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December). Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval. In the event of a spill, Contractor shall immediately notify the Contracting Officer s Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761. If contractor locates suspected ACM in addition to material noted in the contract, they shall contact the COR and CS immediately for further direction. If any ACM is disturbed or becomes friable due to contractor actions, the construction site shall be shut down until and contractor shall provide appropriate containment at their own expense. In addition, contractor shall be responsible for all abatement and disposal of affected material at their own expense, only after which the job site shall be reopened for continued work. In the event of an ACM disturbance event, the COR and CS shall be immediately notified and shall provide specifications on asbestos abatement. If testing determines asbestos abatement is required, a modification to awarded contract will be processed to cover the cost of identified abatement. Period of Performance Government intends to issue NTP immediately after kickoff meeting with Contractor. The period of performance for this contract is one hundred and eighty (180) calendar days. Hours of Work The hours of work shall take place during the normal business hours of 7:30 AM and 4:00 PM, Monday through Friday, Federal Holidays excluded. Request for weekend, after-hour, and Federal holiday work is possible if approved by the COR. Approval must have a strong justification that benefits the Government and must be request in writing and submitted beforehand to the COR and CS. Off hours are not to billed as overtime. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below. New Year s Day Martin Luther King Jr s Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Juneteenth Day If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government. All work is to have a limited impact on the facility, veterans, and employees. This may require evening or weekend hours and will be identified in the schedule. All after hours work should be scheduled in advance. Postponement/Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the Contractor and the COR. Postponement due to inclement weather will not cause assessment of the penalty provision outlined above, nor should there be an additional cost to the Government. All work shall be scheduled and performed within the date and time approved by the COR and CS, in conjunction with the department or resident occupying the space served by this equipment. Badges and Parking All Contractor personnel are required comply with VAAR 852.273-74 (Available online at VA Technical Information Library) which covers the following requirements: background checks, and the wearing of identification (I. D.) badges issued by the VA Sheridan VAMC. Contractor must acquire badge, of appropriate level, for all staff onsite prior to work beginning. While on VA Facilities grounds, temporary or official I.D. badges shall be worn continuously. Failure of the background check may result in specific personnel being disallowed to work on VA premises and the Contractor will need to provide replacement personnel. It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. The designated parking area for the Contractor s Field Office is shown on the drawings. Due to parking constraints, the number of contractor vehicles on site will be limited per the COR or VA Police. The Contractor will only be allowed to have two vehicles at the construction site. All other vehicles must be parked at the Contractor s Field Office. Parking off the B28 Parking Lot will not be allowed. While performing under this contract, all vehicles used by the contractor shall be locked and the keys removed when not in use. This is intended to protect the contractor s property and the safety of the patients at the medical center. Personnel Qualifications The Government reserves the right to accept or reject Contractor s staff for cause. All inspectors/testers shall hold current OSHA 10/30 certification and membership. Documentation of this to be submitted by the Contractor to the COR and CS prior to beginning project work. A competent person with OSHA 30 certification must be always on site. Supervision: The Contractor shall specify a Project Manager who will have responsibility for performance of contract services. The Project Manager shall be competent to supervise all aspects of contract and shall be available on-site during performance of contract work. The Contracting Officer shall be notified in writing of the names of the Project Manager and of changes in personnel appointed to fulfill this function or in the absence of the Contractor, act for the Contractor as the Contractor s Representative. The Contractor shall have a back-up technician in the event the primary technician is unable to perform his/her duties. The Contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPAA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon. All personnel required to hold OSHA 10 certification as a minimum. Quality Control The Contractor shall have a quality control program to assure the requirements of this contract are provided as specified. The Contractor and COR will inspect the work. Deficiencies will be noted and corrected before beginning work in another area. Any damage done by Contractor will also be noted and corrected by the Contractor within 2 working days. Damage causing an immediate impact on the environment of the hospital shall be corrected immediately. Acceptance Standards Completed work will be to the entire satisfaction of the VA and the COR shall be the sole judge as to its acceptability. Any work not acceptable to the COR, shall be immediately, at Contractor s own expense, refashioned to an acceptable level. Personnel Assignment The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW within the designated period of performance. The Contractor shall maintain throughout the life of this contract, a current list of laborers, tradesmen, superintendents, etc., and their credentials available for inspection by the Government at any time. Keys Keys: The back mud porch door of B28 will be cored for a construction key. Two keys will be issued to the Contractor, that must be signed for, and the VA will track. Additional keys can be requested by the Contractor to the COR but will not be issued unless there is justification that is approved by the VA Police. Failure to return keys at the close of the project will result in a fee of $500 per key that will be paid directly to the Sheridan VA and will not bea deducted to the contract. Privacy Statement Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. The Contractors Staff will follow all VA Sheridan Privacy & Security policies and procedures. Post Construction Quality Validation FAR 52.246 21 Warranty of Construction, the Contractor is to provide a one (1) year warranty period, from the date of final acceptance of the work, covering defects related to all work performed and any materials/equipment included in the project. **End of Statement of Work**
- Web Link
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SAM.gov Permalink
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- Place of Performance
- Address: Sheridan, WY 82801, USA
- Zip Code: 82801
- Country: USA
- Zip Code: 82801
- Record
- SN06580633-F 20230204/230202230112 (samdaily.us)
- Source
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