SPECIAL NOTICE
R -- Notice of Intent -- Peer and Merit Review Services
- Notice Date
- 12/1/2022 3:14:45 AM
- Notice Type
- Special Notice
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- SCI TECH ACQ DIV WASHINGTON DC 20528 USA
- ZIP Code
- 20528
- Solicitation Number
- RSUP-23-00003
- Response Due
- 12/15/2022 7:00:00 AM
- Point of Contact
- LeShanna Calahan, Aleyson Huesgen
- E-Mail Address
-
leshanna.calahan@hq.dhs.gov, aleyson.huesgen@hq.dhs.gov
(leshanna.calahan@hq.dhs.gov, aleyson.huesgen@hq.dhs.gov)
- Description
- The Department of Homeland Security (DHS) Office of Procurement Operations (OPO) on behalf of the Office of Science and Technology Directorate (S&T) Office of University Programs (OUP) intends to award a Time and Material (T&M) BPA on a limiting sources basis to Oak Ridge Associated Universities (ORAU) Incorporated located at 100 ORAU Way Oak Ridge, Tennessee 37830 in accordance with Federal Acquisition Regulation (FAR) 8.405-6. Scope: OUP has a requirement for contractor to provide peer review and merit services which include (but is not limited to) : 1) identify and reach out to a large number of relevant Subject Matter Experts (SMEs) from a wide variety of scientific and engineering disciplines applicable to homeland security; 2) organize, support, and implement on-site (in-person), off-site (web-based), and mixed (in-person and web-based) peer and merit reviews of S&T-funded proposals and programs using these SMEs; 3) organize and facilitate peer reviews, ad hoc reviews, or study groups of SMEs and professional practitioners using existing web-based interaction tools; and 4) provide OUP with administrative, management, and logistics support for the conduct and facilitation of Center Of Excellence (COE) biennial reviews and site visits. Specific tasks in support of the above activities include: Pre-review activities Create and maintain an electronic database of existing SMEs and continually update this database as additional experts are identified. Prepare merit review procedures as directed by DHS; provide technical guidance to ensure reviews follow established policies and procedures. Provide, operate, and conduct training for a DHS-approved web-based system and software programs for electronic reviews, data collection, tabulating and scoring input from multiple reviewers. Assist in collecting white papers and full applications via electronic means and prepare these for review by SMEs. Assist DHS in the identification of potential SMEs, scientists, and engineers in research areas related to the DHS mission to serve on merit review panels/study groups. Assist OUP staff in identifying academic peers suitable to review each COE�s research and progress by evaluating research quality, productivity, educational quality, management ability, connections to customers, research results transition, and involvement of minority serving institutions, among others.� Provide technical support, such as reviews of publications, to support the integrity of the review process. Provide trained moderators to facilitate the discussion of proposals with maximum objectivity and other activities with maximum productivity. Assist DHS in assigning reviewers to proposals and proposals to panels; set-up proposals for electronic delivery and distribute to appropriate personnel.� Logistical and management support for DHS personnel conducting the site review to include managing and travel coordination for non-federal participants. Activities during review Manage merit review meetings, either face-to-face or via teleconference, to foster rigorous professional discussions about the merits of each proposal reviewed. Establish a productive work environment for reviewers. Ensure confidentiality of SMEs chosen to participate in review panels. Identify potential conflicts-of-interest and refer these to the Selection Manager for disposition. Provide administrative services including note-taking, coordination, and distribution of written materials, transcription, and production of an executive summary of reviewers� ratings/findings.� Aggregate individuals� ratings statistically, via electronic means, on selected review criteria and overall ratings using a variety of central tendency or scoring rules.� Calculate a final rating and outcome justification from the external peer review for each proposal received in response to the NOFO. Post-review activities Provide electronic reports of the results and provide documentation and reports of the outcome of the review. Provide advanced reporting on the review results to include visual depictions of review results and any identified trends to supplement the narrative. Place of Performance: The primary place of performance will be the Contractor�s facilities with periodic visits to the Department of Homeland Security facilities in the Washington Metro Area. Period of Performance: 24 months from date of award The North American Industrial Classification System (NAICS) code for this effort is 541611 and the small business size standard is $21.5M. This announcement constitutes as the only synopsis for this requirement; and is issued for notification purposes only. Market research was conducted to support limiting sources. This notice of intent is NOT a request for proposals or quotations. Therefore, no solicitation document exists for this requirement.� A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government. Responses to this notice shall be addressed in writing to the Contracting Officer, LeShanna.Calahan@hq.dhs.gov and Contract Specialist, Aleyson Huesgen@hq.dhs.gov by December 15, 2022, at 10:00 AM Eastern Standard Time.� Questions by phone will not be considered.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/3d796fe5a321415b9b11b7228e7c6747/view)
- Place of Performance
- Address: USA
- Country: USA
- Country: USA
- Record
- SN06532274-F 20221203/221201230100 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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