SOLICITATION NOTICE
Z -- pressure reducing valves
- Notice Date
- 9/13/2022 9:04:37 AM
- Notice Type
- Solicitation
- NAICS
- 238220
— Plumbing, Heating, and Air-Conditioning Contractors
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24122Q1023
- Response Due
- 9/19/2022 1:00:00 PM
- Archive Date
- 10/19/2022
- Point of Contact
- Craig Harris, Contracting Officer
- E-Mail Address
-
craig.harris@va.gov
(craig.harris@va.gov)
- Awardee
- null
- Description
- Month Day, Year MCP 138-075 2 2 Amendment For Site Visit for West Haven VAMC for Pressure reducing valves in confined space. Contractors are required to attend the safety brief. Saturday, 9/17/22, safety briefs is at 7:00am. The Meeting for spot for the contractors before the brief is in Building 15 at 0630, then the briefing will be in the boiler room. Boots and wet-weather gear are advised for this site visit. Bring locks and tags as well. There will only be room for one vendor with a guide in the confined space at a time. All interested Vendors need to provide the below information sent to Richard.Matthiesen@VA.gov by 1300 on 14 September 2022 to be included in the site visit. Statement for this walkthrough as a scope of visit. Signed LOTO acknowledgement, confined space acknowledgement and confined space entry classification forms. OSHA 30hrs certification (and Confined space certification). Specific subcontractor s AHA and LOTO policy and procedure for this walkthrough. *See below pages for documents that need to be completed before site visit. Contractor Acknowledgement of VA Confined Space Policy and Practice Pursuant to Occupational Safety and Health Administration Regulation 29 CFR 1910.146 and 1926.2: In addition to complying with the permit space requirements that apply to all employers, each contractor who is retained to perform permit space entry operations shall: Obtain any available information regarding permit space hazards and entry operations from the host employer. Coordinate entry operations with the host employer, when both host employer personnel and contractor personnel will be working in or near permit spaces, as required by paragraph (d)(11) of this section; and Inform the host employer of the permit space program that the contractor will follow and of any hazards confronted or created in permit spaces, either through a debriefing or during the entry operation. Pursuant to VA Medical Center Policy No. SO-010: Outside contractors who need to enter a PRCS as part of their work at the VACHS must adhere to the OSHA requirements for confined space entry in Construction 29 CFR1926.21(b)(6)(i) and (ii) and General Industry 29CFR1910.146. Contractor Oversight: The Contracting Officer Representative (COR) or COR designee is responsible for outside contractors' compliance with this policy and permitting requirements. a. Inform the contractor that the confined space entry involves permit requirements. b. Inform the contractor of known physical and chemical hazards associated with the confined space to be entered. Issue to the contractor the written Confined Space Survey Form for the space that the contractor will make entry into. c. Coordinate entry operations with site personnel and with other workers and work crews in the area. d. Provide a safety data sheet (SDS) for hazardous chemicals known to be in the confined space. e. Debrief the contractor at the end of the job regarding any hazards confronted or created in the PRCS. 2. Contractor Responsibility: a. The contractor must be qualified to perform the work in a confined space. b. Have a Program for entry into confined spaces. c. For PRCS, have a trained Confined Space Entry Supervisor, Entrant, and Attendant and provide the documentation of training to the VACHS COR or COR designee. d. Provide all required equipment for a safe confined space entry. e. Have a permit form used for the entry obtained from the COR. f. For PRCS, establish who the confined space rescue team will be for their employees. Local Fire Department may perform this service; however, it is the responsibility of the contractor to provide verification to VACHS of this agreement. g. If the Contractor is going into an IDLH environment, a rescue team must be stationed outside the confined space being entered. h. Provide a copy of the completed Permit to ESOH, Building 15A via the COR. 3. Additional Provisions: a. VACHS will not provide air-testing equipment or retrieval equipment to outside contractors required to use such equipment for confined space entry. b. VACHS reserves the right to not allow a contractor into a VACHS confined spaces who: (1) Does not have proper equipment. (2) Does not have a permit. (3) Has not provided documentation of being confined space trained; or (4) Is working unsafely in or around a VACHS confined space. (5) Does not have a rescue team agreement for PRCS entry. Project No.: ___________________________ Description: __________________________________________________________________ Contract Number:_______________________ Contractor: ____________________________ Contractor s Site Supervisor: ______________________________ Date: ________________ Project Manager / COR: __________________________________ Date: ________________ Attachment B to Medical Center Policy No. SO-010 CONFINED SPACE ENTRY CLASSIFICATION Space No.: _________ Location: _________________ Description: _________________________________________ (Bld / Floor / Room) HAZARDS (Based on the Confined Space Survey Form and current condition of the confined space, list all hazards applicable and means that the hazard was eliminated) 1. Are any of the following hazards present prior to entry? Select Yes or No * If Yes selected, then can the hazard(s) be eliminated? Describe method used to eliminate hazard(s). ** If all hazards have been eliminated, then add a check to the Hazards Eliminated column. Physical Hazard Evaluation Hazard Elimination Method (Circle and explain as needed)) **Hazards eliminated No *Yes Atmospheric Lockout-Tagout / Purge / Ventilate Other, explain: Engulfment e.g., water, chemical, fluids, dry bulk material Lockout-Tagout / Drain / Empty Contents Other, explain: Configuration (May Cause Entrapment) e.g., inwardly converging walls, floors that slop downward and/or tapers to a smaller cross section Fall Protection / Staging-Scaffolding / Temporary Flooring Other, explain: Other Serious Safety or Health Hazard e.g. hot work, painting, fall hazards, heat/cold stress, chemical, noise, trip hazards, unguarded equipment, hazardous energies (electrical, mechanical, pressure, pneumatic/hydraulic, steam) Lockout-Tagout / Depressurize / Drain / Fall Protections / Purge / Ventilate/ Temporary Flooring / Wash/Rinse Other, explain: Atmospheric Monitoring Data Constituents Permissible Entry Levels Monitoring Results Oxygen 19.5%-23.5% Lower Explosive Limit (<10% LEL Carbon Monoxide (<35PPM) Hydrogen Sulfide (<10PPM) Other, if applicable: <25% of occupational exposure limit Monitoring Performed By: _____________________________________ Date and Time: ____________________________ NOTE: If hazards cannot be eliminated, space shall be entered utilizing PRCS Entry. All Manholes are considered a PRCS Entry All Physical Hazards must be eliminated, and all Atmospheric monitoring results must not exceed the permissible limits to reclassify the space as Non-Permit Required Confined Space. FINAL CLASSIFICATION OF SPACE FOR THIS ENTRY (Check box) Non-Permit Required Confined Space (VA workers can enter) Permit Required Confined Space (VA workers cannot enter, and a Permit must be completed (Attachment C) Entry Supervisor Signature: _________________________________________ Date: ___________________________ FMS Chief or designee Notified of Entry: _______________________________ Date/Time: ______________________ Safety Chief or designee Notified of Entry: ______________________________ Date/Time: ______________________ Revised Attachment C to Medical Center Policy 138-075 Contractor Acknowledgement of VA LOTO Policy and Practice Pursuant to Occupational Safety and Health Administration Regulation 29 CFR 1910.247 (f) (2)(i): Whenever outside servicing personnel are to be engaged in activities covered by the scope and application of this standard, the on-site employer and the outside employer shall inform each other of their respective lockout or tagout procedures. And VACHS Healthcare System Policy Control of Hazardous Energy Lockout/Tagout Policy , Section H: Contractors hired to install, repair or perform servicing activities for the Medical Center s machinery, systems or equipment shall be notified of the facility s lockout procedure by the representative coordinating the project, and given copies of any pertinent policies or procedures. The representative will give the Contractor a copy of this policy. Contractors will sign the Acknowledgement of VA LO/TO Policy and Practice form, verifying they have received it and associated materials as discussed in this policy. Undersigned acknowledges that the Project COR or Project Coordinator has reviewed the VACHS LO/TO program and provided any and all policies, procedures, instructions, and supplementary documentation and/or materials in accordance with the above and as required by service or construction activities to be performed under Contract Number: Project Name.: Contract Number: _________________________________ _ Scope of Work Description Contractor s Site Supervisor Signature Date Supplemental Standard Working Procedure (SOP) for MCP 138-075 Control of Hazardous Energy Lockout/Tagout Program Signatory Authority: Deputy Medical Center Director FMS Chief & Safety Chief* Revised Date: July 2022 PURPOSE: It is the supplemental SOP to Medical Center policy MCP 138-075 as an added level of protection and enforcement of OSHA standard 29CFR1910.147 to protect all employees from injuries caused by unexpected energizing or start-up of machines or equipment, or release of stored energy during service, repair, maintenance, operation, and associated activities. SCOPE: This SOP applies to all employees and contractors performing servicing and/or maintenance of machines or equipment by all FMS Shops and coordinated by project CORs. AUTHORIZATION: Only Authorized Employees are permitted to perform servicing and/or maintenance of machines or equipment. FMS Chief and Safety Chief will issue and co-sign logout and tagout (LO/TO) permit in revised Attachment-A BEFORE any service or maintenance work on equipment or machinery that is required to be locked out. Any shop supervisor, COR, or employee who fails to comply with safety procedures outlined in this SOP and Lockout/tagout Program will result in appropriate disciplinary action issued by their service chief up to, and including, termination. * Throughout this document, FMS Chief and Safety Chief shall refer to that specific official or their designee. PROCEDURES: For scheduled service and/or maintenance of machines or equipment, the shop supervisor or COR will initiate a LO/TO permit during preplanning before scheduled work to ensure: the employees who are assigned to the task are properly trained on the LO/TO procedure for that particular equipment or system as Authorized employee(s) there is a LO/TO procedure dated within 12 months for the equipment or system to be locked out. If this is a new equipment, a LO/TO procedure must be approved by the shop supervisor. The shop supervisor and COR who are familiar with the equipment or project shall be responsible for the technical content of the procedure. NO work can be performed without a proper procedure in place, no matter how urgent the work will be. In case of emergency for the new equipment that LO/TO procedure is still under development, a draft procedure with critical steps may be acceptable. Any exception not listed in the roster of exceptions in page 6 of MCP 138-075 must be approved by Safety Chief and FMS Chief or Director s Office. Submit the LO/TO permit, staff training records, and procedure to FMS Chief and Safety Chief for review and concurrence. Safety Chief will review the procedure and ensure the procedure meets the regulatory requirements. If the LO/TO work is to be complete inside a Confined Space, the supervisor will complete a Confined Space Entry Classification Form and verified with Safety Chief or designee that hazards identified are eliminated. The LO/TO permit will be issued and signed by the FMS Chief and Safety Chief. The shop supervisor or project COR must co-sign the permit. During the LO/TO event, the permit initiating shop supervisor, project COR, or their designee must complete a periodic inspection using revised Attachment B together with the Authorized employee to determine the procedure is adequate or needs to be modified. A copy of periodic inspection forms must be submitted to the FMS Chief and Safety Chief as soon as work is complete or within 24 hours of completion. Maintain original copy of LO/TO permit, procedures, periodic inspection form in the permit initiating shop s LO/TO binder or project file for audit. For planned after hours and weekend work, the COR and shop supervisor shall get LO/TO work permits co-signed by the Safety Chief at least one business day before the Safety Office closes. For true emergency work, the project COR or FMS Shop supervisor can contact the Safety Chief through phone or email and explain the scope of work, where the work will be, and why it is urgent, then print out the LO/TO permit, procedure, or have the form in hand and complete the inspection checklist when they do the work. Safety may issue a verbal permit together with FMS Chief s approval based on the information provided ONLY if there is an updated procedure in place. Follow up with the Safety Chief and the return completed paperwork when the Safety Office reopens. If shop supervisors or CORs need safety support to disable a fire alarm or sprinkler system before emergency repair, the shop supervisor or the COR must contact the Safety Chief at least one business day in advance to obtain Safety Chief s approval to get an available safety designee to come on site. For significant major work / major shutdown across the Medical Center that involves outside contractors, a sequence of systematic coordination needs to take place. Shut-downs begin with pre-planning and hosted shut-down coordination calls and meetings that involve all potentially impacted clinical and administrative services and are followed up by meeting minutes to all parties. The sequence is that pre-checks are first done to assure that any impact to patient care is first addressed and abated. The LOTO and Permits are done prior to any shutdown and confirmed they are ready in a final go- , no-go decision call which includes a member of senior medical center leadership. Even after decision is made to proceed, if there are issues that can impact the safety of the coordinated work, the scheduled shut-down man be cancelled and rescheduled. On the day of the major shutdown, FMS leadership and Safety will be on site for the safety meeting. The LOTO will be reviewed, and permit signed before work proceeds. A LOTO Audit will be done and signed before work proceeding. After the work is completed, the team will summarize strong practices and opportunities for improvement that occurs during the shutdown. The team will have a post work sweeps of the medical center related areas to assure clinical work can continue the following day. An Incident Command Call or communication to leadership via TEAMS occurs to confirm work has been completed and the Medical Center can return to normal operations. LOTO paperwork gets stored in FMS and the Safety Office TRAINING & ASSURANCE: Authorized Employee- A trained competent person with a working knowledge of the equipment being will deenergize any/all equipment and affix the LOTO device(s) as specified in the LOTO procedure before performing servicing and/or maintenance of machines or equipment. Authorized employees need to have training on a minimum annual basis to assure they are proficient in LO/TO procedures or more frequent as needed. Authorized Supervisor-A trained competent person designated to oversee the overall Lockout/Tagout permit process. The Authorized Supervisor will ensure all documentation is present and complete, with approval signature, prior to work being performed. The Supervisor will ensure that the Authorized Employee and Authorized Auditor have received LOTO training and their competency are reviewed at least annually. The Supervisor will ensure all LOTO procedures have been followed prior to commencing work. Authorized Auditor-A trained competent person with a working knowledge of the equipment being secured for Lockout/Tagout. The Authorized Auditor will visibly ensure any/all equipment has been deenergized and that the LOTO device(s), as specified in the LOTO procedure, are in place. Attachment F (Department LOTO Log) shall be used for any/all Permit-Required LOTO. This form records the (date/time) Authorized Employee applied the LOTO locks; The (date/time) the Authorized Auditor ensured the LOTO locks were in place; and the (Date/time) the LOTO locks were removed If an authorized employee notices that another employee or a contractor is doing LO/TO improperly, they should stop the work and call the supervisor. This time out is needed to assure safety. The authorized supervisor needs to make an assessment if the employee in question needs on the spot refresher training and the work can continue or will need to be send for full LO/TO training and another authorized employee would be assigned to the work in the interim. Revised Attachment A to Medical Center Policy 138-075 Lockout/Tagout Permit Purpose of LO/TO: o Scheduled Maintenance o Emergency Maintenance o Project o Seasonal/Out of Service o Annual Inspection Shop(s) Conducting LO/TO: Requested By: Date: Scope of work: Duration of work: Affected Employee/Department(s):___________ _____ ___ Have Affected Employees been notified? Are Contractors involved in this scope of work? o Yes o No If YES, list Contractors affected: Please Note: *The permit is only required for the work involving multiple energy sources that requires a logout/tagout procedure Is the LO/TO involve steam shut down? o Yes o No if yes, identify o high-medium pressure o Low pressure Is confined space entry required, will all hazards have been eliminated prior to entry in accordance with OSHA 1910.146? o Yes o No If confined space entry is required, refer to VA Connecticut Medical Center SOP SO-010 Confined Space Entry Program & complete Attachment B Confined Space Entry Classification Form Equipment or systems to be serviced, maintained or removed from service: Equipment # Equipment Description Is there a Procedure? (Y/N) If there is no procedure, NO work can be performed. A procedure must be written and approved by the FMS Chief or designee, prior to the start of any work. LOTO procedure for EACH piece of equipment affected MUST be attached to this permit. A Lockout/Tagout (LOTO) procedure is verified to be present by the undersigned. FMS Chief or Designee: _____________________________________ Date: ___________________ Safety Chief or Designee: _____________________________________ Date: ___________________ If this is a new procedure, an annual inspection (which requires two people) MUST be completed during the work. Notice to Proceed is given ONLY once LOCKOUT/TAGOUT procedure is complete, with all LOTO devices affixed, and verified by the undersigned. Authorized Supervisor: _ Date: ____________________ (The Authorized Supervisor will ensure all LOTO steps are completed) Authorized Employee: Authorized Auditor: ________________________ (The Authorized Employee will affix all LOTO devices) (The Auditor will verify all LOTO devices are affixed) Problems Identified: ___________________________________________________________________________ File the Permit with the FMS Chief and Supervisor for your site and provide a copy to Safety Representative as soon as work is completed: Newington Safety Office x 6952 /6953, West Haven Safety Office x 4197 or 7389 Revised Attachment B to Medical Center Policy 138-075 Lockout/Tagout Program Periodic Inspection and Review of Energy Control Procedures Department: Equipment Name Service / Maintenance Activities Requiring Lockout/Tagout: Inspection conducted by: Inspection date: Equipment location: List Authorized Employees using this procedure. Has the employee been trained in the procedure? Employee name: Yes No Employee name: Yes No Employee name: Yes No a. Do authorized employees know the location of the written procedure? Yes No b. Do authorized employees have access to the procedure? Yes No List Affected Employees: a. Are affected employees notified when the procedure is being used? Yes No b. Have affected employees been instructed to recognize when the procedure is being used and not to remove lockout/tagout devices or start equipment? Yes No Review the current lockout/tagout procedures for following. Any procedures marked NO must be explained under comments/deficiencies below: a. Can energy-isolating devices be locked out? Yes No b. Responsibilities and procedures are reviewed and clear? Yes No c. Did each authorized employee lock out All energy sources? Yes No d. Does this procedure involve group lockout/tagout? Yes No e. Did the authorized employees verify that the equipment was de-energized? Yes No f. Did the authorized employees follow the lockout/tagout procedure steps? Yes No g. Comments /Deficiencies and Corrective Action: Certification: The energy control procedure is adequate (or modified as noted above). The inspector has reviewed appropriate responsibilities and procedure with authorized employees. Submit a copy to FMS Chief and Safety Office as soon as work is complete or within 24 hours of completion. Inspector s Signature Authorized Employee s Signature: Revised Attachment C to Medical Center Policy 138-075 Contractor Acknowledgement of VA LOTO Policy and Practice Pursuant to Occupational Safety and Health Administration Regulation 29 CFR 1910.247 (f) (2)(i): Whenever outside servicing personnel are to be engaged in activities covered by the scope and application of this standard, the on-site employer and the outside employer shall inform each other of their respective lockout or tagout procedures. And VACHS Healthcare System Policy Control of Hazardous Energy Lockout/Tagout Policy , Section H: Contractors hired to install, repair or perform servicing activities for the Medical Center s machinery, systems or equipment shall be notified of the facility s lockout procedure by the representative coordinating the project, and given copies of any pertinent policies or procedures. The representative will give the Contractor a copy of this policy. Contractors will sign the Acknowledgement of VA LO/TO Policy and Practice form, verifying they have received it and associated materials as discussed in this policy. Undersigned acknowledges that the Project COR or Project Coordinator has reviewed the VACHS LO/TO program and provided any and all policies, procedures, instructions, and supplementary documentation and/or materials in accordance with the above and as required by service or construction activities to be performed under Contract Number: Project Name.: Contract Number: _________________________________ _ Scope of Work Description Contractor s Site Supervisor Signature Date Project Manager / COR s Signature Date Revised Attachment F to Medical Center Policy 138-075 Department LOTO Log Project No. _____________________ Department: ________________________________ Project Description: _________________________________________________________ Authorized Supervisor (Ensures LOTO program is followed): _______________________________ Authorized Employee (Applies LOTO devices): ________________________________________ Authorized Inspector (Confirms LOTO devices are applied): ________________________________ Lock Number Location of equipment Date / Time LOTO APPLIED (Authorized Employee) Date / Time LOTO CONFIRMED (Authorized Auditor) Date / Time LOTO REMOVED (Authorized Employee)
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