SOURCES SOUGHT
89 -- Sandwiches for VA San Diego Patients
- Notice Date
- 8/16/2022 11:24:09 AM
- Notice Type
- Sources Sought
- NAICS
- 311991
— Perishable Prepared Food Manufacturing
- Contracting Office
- 262-NETWORK CONTRACT OFFICE 22 (36C262) Gilbert AZ 85297 USA
- ZIP Code
- 85297
- Solicitation Number
- 36C26222Q1557
- Response Due
- 8/23/2022 10:00:00 AM
- Archive Date
- 09/22/2022
- Point of Contact
- Hestia Sim, Contract Specialist
- E-Mail Address
-
Hestia.Sim@va.gov
(Hestia.Sim@va.gov)
- Awardee
- null
- Description
- This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Responses to this sources sought notice must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential businesses interested and capable of providing the supplies described below. VA San Diego Healthcare System (VASDHS) located in 3350 La Jolla Village Drive, San Diego, CA 92161 is seeking for a contractor to provide fresh food products as described in Statement of Work below. STATEMENT OF WORK SCOPE OF WORK The contractor shall delivery fresh food products to the VA San Diego Healthcare System (VASDHS), address is listed below. Orders shall be placed on an as needed basis, in accordance with delivery schedules listed in the Statement of Work (SOW), by the Point of Contact (POC). Orders shall be placed by telephone, in writing, in writing via fax, e-mail or given to Contractor personnel as mutually agreed upon between the facility POC and Contractor. The awarded contract will be for a 12-month (one year) purchase order with a period of performance of 10/01/2022 to 9/31/2023. Delivery Address: VA San Diego Healthcare System Nutrition and Food Services Bldg 1, Main Kitchen, Room 125B (delivered through loading dock) 3350 La Jolla Village Drive San Diego, CA 92161 DESCRIPTION OF SERVICES/SUPPLIES ORDERS The contractor shall purchase and provide all food supplies (listed in the schedule) materials, and delivery to the VASDHS. SPECIFICATIONS The Contractor shall provide the following, but not limited to: All ready-to-eat food shall be packed in food grade containers/package, in a temperature-controlled atmosphere, refrigerated and placed in a sealed container. No preservatives shall be added. Ready to eat food shall comply with the following product definitions: Triangle Sandwich: 2 slices of bread, filling as indicated, no condiments, cut crosswise and packed in sealed food grade containers. Premium Sandwich is a sandwich other than a triangle sandwich. It may be on special types of bread (such as rolls or ciabatta), a wrap, or a pita. Packed in sealed food grade containers/package For premium sandwiches, there must be available at least 4 varieties of beef and/or pork, and 2 varieties of chicken (without beef or pork), 2 varieties of turkey (without beef or pork), and 2 varieties of vegetarian (at least 1 must be vegan). Soft triangle sandwiches will not contain raw vegetables larger than ΒΌ inch in size, including lettuce, tomato, celery, or onion. Other triangle sandwiches may contain lettuce and tomato. Triangle sandwiches there must at least 2 soft varieties available on white bread. Unopened food items must be guaranteed to remain in a fresh condition for at least five (5) days after delivery. All ready-to-eat food items are to be date labeled with a five (5) day expiration date. Sandwiches bread must not be wet or soggy for at least 5 days after delivery. Produce in the sandwich must be in fresh, crisp condition for at least 5 days after delivery. All products shall be prepared and packaged under modern sanitary conditions in accordance with commercial practices and shall be adequately packed to prevent damage during shipping and handling and storage. Contents of a specific sandwich variety should remain constant throughout the contract period. It is not acceptable to change the type of meat, vegetables, or other sandwich fillings in a specific sandwich variety without approval from the purchasing party. REGULATORY STANDARDS The contractor is responsible for maintaining all health codes and standards of sanitation and safety in the storage, handling, preparation, transportation, and delivery of food as enacted by the United States Food and Drug Administration and state or local regulations. The contractor at his/her own expense shall maintain all federal, state, and local licenses and permits required for the operation of food services and products provided herein. The contractor shall provide its staff with on-going training in food handling and preparation, sanitation and safety procedures and food serving procedures. The Contractor shall remove all food servers/handlers found or suspected to be suffering from a communicable disease, disorder, or respiratory problem from the performance under this contract. The Contractor shall ensure that all contract staff assigned to this contract are tested annually for Tuberculosis. Results of all tests shall be provided to the Contracting Officer upon contract award. Any and all replacement staff shall be tested for Tuberculosis and results shall be sent to the contracting officer within ten days of employment. FOOD PREPARATION CENTER (FPC) AND EQUIPMENT The Contractor food preparation center (FPC) shall conform to the guidelines established by applicable state local requirements. The sanitary inspection rates of the kitchen facility must be 90 percent or above. The FPC shall have waterproof painted walls, flooring shall be smooth and of durable construction of non-absorbent material, shall have clean equipment; and a separate preparation are for clinical diets. In addition, the FPC shall be free from pests and vermin with adequate space for storage and stock rotation of refrigerated and dry goods. The FPC shall also contain hot and cold running water, separate handwashing sinks, security protocols and other nationally recognized manuals on diets and Emergency Food Services Plans. Food Service equipment purchased shall meet the American National Standards Institute (ANSI) standards for sanitation and safety and be certified or listed by a nationally recognized testing agency. FOOD STORAGE REQUIREMENTS The Contractor shall store perishable food items at proper temperatures to prevent spoilage and other bacterial action. Perishables must be stored at or below 40 degrees Fahrenheit and frozen foods must be maintained at or below 0 degrees Fahrenheit. Shelf stable foods must be stored between 50 degrees Fahrenheit and 70 degrees Fahrenheit. Food not subject to further washing or cooking before serving shall be stored in a way that protects against bacterial cross-contamination from foods requiring washing or cooking. Condiments shall be protected from contamination by being stored in containers that are designed to provide adequate protection. ORDERS The Point of Contact (POC) shall place orders on an as needed basis from the schedule of supplies. Orders shall be placed by telephone, in writing, web-based order, email or given to Contractor personnel as mutually agreed between the POC and the Contractor. The contractor shall not substitute an item and will not increase or decrease quantities ordered without prior approval from the POC. DELIVERY REQUIREMENTS Deliveries shall be made to the Kitchen Receiving area unless otherwise directed by the POC. Deliveries shall be made of specified items in specified quantities indicated in the daily schedule provided by the POC monthly. Contractor shall receive a minimum of one working day advance notice of changes needed for specified items. Deliveries shall be made Tuesday and Friday, except holiday, between the hours of 5:30 a.m. and 6:30 a.m. PST, no exceptions. Deliveries shall be made in a temperature controlled refrigerated vehicle capable of maintaining temperatures between 35 degrees 45 degrees Fahrenheit. Off-loading of product shall occur in the presence of VA authorized receiving personnel only. PRODUCT AVAILABILITY In the event that the products under this contract become unavailable or available on a limited basis, either temporarily or permanently, the contractor shall send a substitute using the below sandwich chart type for substitutions when a sandwich type is not available when ordered. Temporary means no more than four (4) consecutive deliveries and no more than twelve (12) total deliveries per contract period for each sandwich type. The Contractor shall notify the Government prior to the fourth (4) consecutive delivery when a sandwich type will remain unavailable. TABLE 1. PREMIUM SANDWICH ORDERED ACCEPTABLE TEMPORARY SUBSTITUTE (IN ORDER OF PREFERENCE) PREMIUM, ROAST BEEF (1) PREMIUM, ROAST BEEF (2) PREMIUM, HAM (3) PREMIUM, TURKEY & HAM (4) TRIANGLE, ROAST BEEF PREMIUM, HAM (1) PREMIUM, HAM (2) PREMIUM, TURKEY & HAM (3) PREMIUM, ROAST BEEF (4) TRIANGLE, HAM & CHEESE PREMIUM, TURKEY & HAM (1) PREMIUM, HAM (2) PREMIUM, TURKEY (3) PREMIUM, CHICKEN (4) TRIANGLE, HAM & CHEESE PREMIUM, CHICKEN (1) PREMIUM, CHICKEN (2) PREMIUM, TURKEY (3) TRIANGLE, CHICKEN SALAD PREMIUM, TURKEY (1) PREMIUM, TURKEY (2) PREMIUM, CHICKEN (3) TRIANGLE, TURKEY PREMIUM, VEGETARIAN (1) PREMIUM, VEGAN (2) TRIANGLE, EGG SALAD PREMIUM, VEGAN (1) TRIANGLE, PEANUT BUTTER & JELLY TABLE 2. TRIANGLE SANDWICH ORDERED ACCEPTABLE TEMPORARY SUBSTITUTE (IN ORDER OF PREFERENCE) TRIANGLE, ROAST BEEF ON WHEAT BREAD (1) TRIANGLE, ROAST BEEF ON WHITE (2) TRIANGLE, TURKEY ON WHEAT TRIANGLE, CHICKEN SALAD ON WHEAT BREAD (1) TRIANGLE, CHICKEN SALAD ON WHITE (2) TRIANGLE, TUNA SALAD ON WHEAT TRIANGLE, CHICKEN SALAD ON WHITE BREAD (1) TRIANGLE, CHICKEN SALAD ON WHEAT (2) TRIANGLE, TUNA SALAD ON WHEAT TRIANGLE, TUNA SALAD ON WHEAT BREAD (1) TRIANGLE, TUNA SALAD ON WHITE (2) TRIANGLE, CHICKEN SALAD ON WHEAT TRIANGLE, TURKEY ON WHEAT BREAD (1) TRIANGLE, TURKEY ON WHITE (2) TRIANGLE, CHICKEN SALAD ON WHEAT TRIANGLE, EGG SALAD ON WHEAT BREAD (1) TRIANGLE, EGG SALAD ON WHITE (2) TRIANGLE, PEANUT BUTTER & JELLY ON WHEAT TRIANGLE, EGG SALAD ON WHITE BREAD (1) TRIANGLE, EGG SALAD ON WHEAT (2) TRIANGLE, PEANUT BUTTER & JELLY ON WHEAT TRIANGLE, HAM & CHEESE ON WHEAT BREAD (1) TRIANGLE, HAM & CHEESE ON WHITE (2) TRIANGLE, ROAST BEEF ON WHEAT TRIANGLE, PEANUT BUTTER & JELLY ON WHEAT BREAD TRIANGLE, PEANUT BUTTER & JELLY ON WHITE The Government reserves the right to procure services from an alternate source, until routine services are restored by the Contractor. When the Government exercises its right to procure these services from an alternate source, the Contractor shall reimburse the government for all charges in excess of the amount that would have normal been incurred by the contract. Furthermore, failure to perform any of the services set forth in this contract shall be considered grounds for invoking provisions of default under Clause 52.212-4(m) Termination for Cause . INSPECTIONS DELIVERED GOODS: The Government reserves the right to inspect delivered goods for compliance of specifications, including, but not limited to, correct product(s) and quantities, proper packaging, damaged goods, etc. Any items determined unacceptable shall be refused for full credit/replacement, at the discretion of the Government. Replacement of rejected products shall be delivered the same day no later than 1:00 p.m., unless otherwise specified by the POC. DELIVERY VEHICLES: The Government further reserves the right to enter and inspect any vehicle used to deliver goods for, but not limited to, compliance of sanitation conditions, proper refrigeration, etc. Such inspection shall be made on a random basis. CONTRACTOR FACILITIES: The Government may, prior to contract award or at any time during the term of the contract, inspect the contractor s plant, personnel, equipment, and processes to determine compliance with State/Federal sanitation regulatory requirements. RADIUS REQUIREMENT The Contractors distribution facilities must be located within a 80-mile radius of the VA San Diego Healthcare System. EMERGENCY/CONTINGENCY PLAN: The Contractor shall submit an emergency plan for the provision of food services to the Contracting Officer with 15 working days of contract award. This emergency plan shall include details on how the Contractor will continue to perform this contract under emergency circumstances such as inclement weather, lack of water, lack of electricity, lack of qualified personnel, insufficient quantity of food items, transportation problems, etc. or the closing of its facility by the Department of Health. CONTRACTOR DELIVERY PERSONNEL: All Contractor delivery personnel shall be required to wear a company uniform, which clearly displays the name of the company and the individual, and shall be of a neat, clean appearance. The Government reserves the right to accept or reject Contractor s staff for the rendering of services. Complaints concerning Contract Personnel s performance or conduct shall be dealt with the Contactor and POC with the final decision being made by the Contracting officer. PERSONNEL POLICY: The Contractor shall be responsible for protecting their personnel by providing employee services under this contract. To carry out this responsibility, the Contractor shall provide the following for their personnel: The contractor agrees to procure and maintain Workers Compensation and Employee s Public Liability Insurance in accordance with the laws of the governing state. Public Liability Insurance: The contractor shall comply with all applicable Federal and State laws regarding liability for the injury or death of an employee in performing the work; under this contract and shall hold the Government harmless against any or all loss, cost, damage, claim expense or liability for accident or injury to persons or property occurring in the performance of this contract. Before commencing work under this contract, the Contractor shall furnish an insurance certificate indicating coverage has been obtained. The Contracting Officer may waive the requirement if he determines that insurance certifications now on file are acceptable, however, new certifications shall be furnished prior to the expiration date. The Contractor shall follow all existing local, state, federal and/or union laws/regulations relevant to fringe benefits and premium pay for their employees. Such personnel shall not be considered VA employees for any purpose. The Contracting Officer or his designee shall notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. After receipt of such notice, the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served n the Contractor or his representative at the site of work, shall be deemed sufficient of the purposes aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a Stop-Work Order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract. CHANGES Only those services specified herein are authorized. Before performing any service of a noncontract nature, the Contractor shall advise the Contracting Officer of the reasons for the additional work. Changes to the resulting contract are not authorized, unless in writing by the Contracting Officer and are in accordance with FAR Clause 52.212-4(c) Changes. BADGES AND PARKING Contractor personnel are required to wear identification (I.D.) badges issued by the VA Security Office during the entire time they are on the VA Healthcare System grounds. It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. Parking information is available for the VA Healthcare System Security Office. The VA Healthcare System shall not validate or reimburse for parking violations under any circumstance. OVERTIME AND HOLIDAYS Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. NATIONAL HOLIDAYS Listed below are the eleven established federal holidays: New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth- June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 When one of the holidays falls on Sunday, the following Monday shall be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a national holiday by U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a National holiday. If you are interested and are capable of providing the required supplies, please provide the following information. (1) Company Name, Address, Point of Contact (2) Size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (3) Is your company considered small under the NAICS code 311991 Perishable Prepared Food Manufacturing? (4) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract type and number. (5) If you are an FSS GSA/NAC or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (6) Please provide general pricing and product lead time for your products/solutions for market research purposes. (7) Please submit a capability statement that addresses qualifications and verifies ability to perform work described above. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought announcement. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Businesses. However, if there are insufficient Service Disabled Veteran Owned Small Business responses, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 311991 (500 Employees). Responses to this notice shall be submitted via email to hestia.sim@va.gov. Telephone responses will not be accepted. Responses must be received no later than 8/23/2022 10:00 AM Pacific Time. After review of the responses to this sources sought announcement, a solicitation may be published on the beta.sam.gov or GSA eBuy websites. Responses to this sources sought announcement will not be considered adequate responses to the solicitation. All interested offerors must respond to the solicitation in addition to responding to this sources sought announcement. Prospective bidders must be authorized re-sellers in order to participate in the solicitation process. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at www.vip.vetbiz.gov.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/696537a6e0774d98a9e3bf0a60198e77/view)
- Place of Performance
- Address: Department of Veterans Affairs VA San Diego Healthcare System 3350 La Jolla Village Drive, San Diego 92161, USA
- Zip Code: 92161
- Country: USA
- Zip Code: 92161
- Record
- SN06429828-F 20220818/220816230130 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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