Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JUNE 10, 2022 SAM #7497
MODIFICATION

63 -- Routine maintenance Physical Security System|

Notice Date

6/8/2022 11:58:19 AM
 

Notice Type

Sources Sought
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
 

ZIP Code

21090
 

Solicitation Number

36C24522Q0659
 

Response Due

6/13/2022 1:00:00 PM
 

Archive Date

09/11/2022
 

Point of Contact

crystal.brown5@va.gov, Crystal Brown, Contracting Officer, Phone: 410-642-2411 x6912
 

E-Mail Address

crystal.brown5@va.gov
(crystal.brown5@va.gov)
 

Awardee

null
 

Description

Statement of Work (SOW) Contract Title. Repair inoperable components of the Physical Security System at the VA Maryland Health Care System (VAMHCS), provide routine preventive maintenance and repair services per manufacturers recommendations for all the systems components listed in this SOW. VAMHCS includes the following locations: VA Baltimore Medical Center 10 N. Greene Street, Baltimore, MD 21201 Loch Raven Medical Center 3900 Loch Raven Blvd, Loch Raven, MD 21090 Perry Point Medical Center 59 Avenue D, Perry Point, MD 21902 Annex 209 West Fayette St, Baltimore, MD 21201 Pocomoke CBOC 1701 Market Place Suite 211, Pocomoke, MD 21851 Cambridge CBOC 830 Chesapeake Dr, Cambridge, MD 21613 Ft. Meade CBOC 2479 5th St, Ft. Meade, MD 20755 Eastern Baltimore CBOC 5235 King Avenue Suite 200, Rosedale, MD 21237 Glen Burnie CBOC 808 Landmark Dr Suite 128, Glen Burnie, MD 21061 Scope of Work. Contractor to supply all labor, supervision, equipment, tools, and necessary materials to clean, repair, correct, and or replace inoperable components of the Physical Security Systems throughout the VAMHCS locations and provide routine preventive maintenance, repair, and new work services as required, to include panel back-up battery replacement. The Physical Security System incorporates closed circuit television system (CCTV), physical access control system (PACS), intrusion alarms, duress (panic) alarms, and Aiphone systems. The Contractor is responsible for validation of the equipment inventory upon award, any discrepancies in inventory shall be immediately discussed with the COR and the Contracting Officer and shall be included as part of this contract. Deficiencies will require immediate validation and correction upon award, refer to section 4 for a list of noted deficiencies (this list is not all inclusive). Preventive maintenance schedule is to follow each system s manufacturers recommendations, refer to sections 5 & 6 for the equipment list and preventive maintenance requirements. The contractor is to provide routine repair services and new work, refer to sections 7 & 8, as necessary to always keep the systems operational. Noted System Deficiencies (will require validation) Baltimore CCTV 25 surveillance cameras have been identified in need of cleaning, repair, replacement, or re-positioning. Intrusion alarms There is one (1) LENEL intrusion alarm installed in the Pharmacy Cache. No other intrusion alarms installed; previous system is retired. Duress alarms Zero (0) panic (duress) alarms installed; previous system is retired. Loch Raven CCTV 71 surveillance cameras have been identified in need of cleaning, repair, replacement, or re-positioning. Perry Point CCTV 6 surveillance cameras have been identified in need of cleaning, repair, replacement, or re-positioning. Annex CCTV 2 surveillance cameras have been identified in need of cleaning, repair, replacement, or re-positioning. Pocomoke CCTV 11 surveillance cameras have been identified in need of cleaning, repair, replacement, or re-positioning. Cambridge CCTV 13 surveillance cameras have been identified in need of cleaning, repair, replacement, or re-positioning. All locations CCTV server/software upgrades are required. Equipment to be maintained. CCTV 538 cameras (119 at Baltimore; 95 at Loch Raven; 188 at Perry Point; 66 at Annex; 11 at Pocomoke; 13 at Cambridge; 21 at Eastern Baltimore; 25 at Ft. Meade). Baltimore, Loch Raven, and Perry Point cameras are a combination of analog and IP cameras. Please see supplemental documentation. (2) Windows Based Servers needing upgraded to latest Server System Software (9) Client Stations that would need to be upgraded to Windows 10 PACS 650 PIV II Card Readers (280 at Baltimore; 54 at Loch Raven; 235 at Perry Point; 11 at Annex; 10 at Pocomoke; 15 at Cambridge; 9 at Glen Burnie; 26 at Eastern Baltimore; 10 at Ft. Meade). PACS System LENEL Onguard 8.0 system at all locations except Ft. Meade and Annex. Ft. Meade is Star Watch. All systems must be compatible with PIV and USACCESS cards through v.8.1. Intrusion Alarms 84 intrusion alarms (1 at Baltimore (LENEL Pharmacy Cache); 35 at Loch Raven (Access N Site); 12 at Perry Point; 35 at Annex (Access N Site and Quintron); 1 at Ft. Meade). Duress (Panic) Alarm 414 duress alarms (0 at Baltimore; 47 at Loch Raven (Access N Site); 233 at Perry Point (P2000); 132 at Annex (Access N Site and Quintron); 2 at Ft. Meade). Aiphone (15 Baltimore, 1 Perry Point, 1 Cambridge) Preventive Maintenance. The Contractor shall provide all labor, parts, materials, and supplies necessary to perform preventive maintenance (PM) for the equipment listed in Section 5, and the cost of labor, parts, materials, and supplies shall be included in as part of the contract. The Contractor shall be responsible for the cost of all manufacturer/industry standard PM replacement parts/materials/lubricants. The Contractor shall ensure that the level of preventive maintenance (tasks, frequency, etc.) is adequate to preserve the manufacturer s warranty on the systems/equipment, and that Contractor personnel that are used to perform scheduled maintenance during the warranty period are qualified by the systems/equipment manufacturer where necessary to preserve the warranty on the systems/equipment. Preventive Maintenance Schedule. The contractor shall research equipment manufacturers recommendations for operations and maintenance requirements to ensure these requirements are included in the PM schedule. In the event that there is no recommended PM frequency identified by the manufacturer, the Contractor will notify the COR and reach an agreement to implement a workable schedule, which shall not be less than annual. The Contractor will submit the PM requirements/schedule for approval to the COR. The Contractor shall schedule routine maintenance for each system with the COR at least 2 weeks prior to start. Submit a PM report to the COR within one (1) week. The report, at minimum, shall include the system serviced, location of each component, result of the PM (pass/fail) for each component and the deficiency, if any. Identified deficiencies shall be repaired within one (1) week of discovery. The contractor will ensure that all vulnerabilities from the internet are covered so there are zero open vulnerabilities. Repair Services. VAMHCS will require repair service on each system of the Physical Security on routine basis. The repairs shall be submitted to the Contractor via COR and must be completed within one (1) week of notice, unless deemed an emergency at which time the repair must be completed one (1) day after notification. An emergency is considered when a system affecting patient care is malfunctioning (Pharmacy, Canteen, ICU, OR, etc.). Repair services shall be billed per hourly rate and replacement parts required to repair the equipment. All repair work must be priced and approved by the COR and the Contracting Officer prior to commencement. Replacement parts and components must be approved by the COR prior to purchase. Replacement Parts and Components. New parts and components will be provided when accomplishing scheduled maintenance and repair services. Factory reconditioned (comparable to new) parts and components may be substituted for new, only when the new parts or components are no longer available by the OEM manufacturer. Factory reconditioned substitutes shall be approved by the COR prior to installation. All replacement parts and components to be used in the maintenance and repair of facilities, systems, equipment, and components will be compatible with the existing item, will be of equal or better quality as original item specifications, will conform to the applicable specifications and used according to original design and manufacturer intent. Items without technical specifications will be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this task order will equal or exceed the updated quality. New Work. New Work is work that does not involve repairing or maintaining existing equipment, but rather involves additions to accommodate new requirements. VAMHCS will periodically require installation and commissioning of CCTV, PACS, intrusion, duress (panic) alarms and Aiphones. New work shall be reimbursed under New Work CLIN. All new work must be priced and approved by the COR and the Contracting Officer prior to commencement. All new work shall be turnkey to include required licensing and programming to ensure a fully operational system. At some locations head end equipment expansion might be required to support new work; all new head end equipment shall be compatible with the VA IT requirements. Certification. Contractor personnel working on any part of the Physical Security Systems must be factory certified in that system. Submit worker certifications to the COR prior to work commencement. Training. Training of VA staff and maintenance employees on the operation and maintenance of the new system components/equipment shall be provided by a factory-authorized service representative experienced in operation and maintenance procedures and training of the actual equipment being installed. Submit qualifications for approval. Infectious Control Risk Assessment/Interim Life Safety Measures Contractor bid, and schedule shall include consideration of all Infection Control Risk Assessment (ICRA) requirements as well as any Interim Life Safety Measures (ILSM) deemed necessary. Project may involve a shutdown of utility systems. All shutdowns require prior approval from the COR. Contractor shall take necessary steps in their work phasing plan to limit the duration and impact of the shutdown on normal medical center activities. Shutdown shall be scheduled at least 2 weeks in advance of planned shutdown date with the COR. Scheduling shall also account for testing and certification of the system prior to putting the equipment into service. Safety Precautions. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially about exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants. No flammable liquids shall be stored or used in the medical center. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering. All permits shall be prominently displayed during all activities. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads. Parking. Parking is not available at the VA Baltimore Medical Center; the contractor is responsible to pay for parking off-site. Period of Performance. The period of performance for this contract is one (1) year plus four (4) renewable option years. CLIN Recommendations: Installation of a complete PACS Door system (Single Door and Double Door), with Card Readers, Door Sensors (DOTL), Magnetic Lock/Electric Strike, Integration into existing door, If automatic, Lenel board, power supply, wiring, programming, and labor. Installation of Intrusion Detection System with Local Alarm and Lenel Interface. Typical system will have keypad access, motion sensors, door contacts, and programming. Replacement of each type of camera: Indoor Fixed and PTZ and Outdoor Fixed and PTZ. Include all manpower and cable to upgrade the camera to the newest similar type but utilizing PoE. Installation of Encoders for the Server Rack and programming for use. Supply and Install Server Switch Supply and Install Panduit Rack Mount Punch Panels After Hours Work Manhour Rates It is mandatory to perform a site visit to go over the requirements as there are too many varieties of cameras, card readers, intrusion detection, and signal paths back to the Police Departments and to better gauge the systems as a whole and the size of the project entailed.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/a169e0af366e454f8800a576cb54a9ef/view)
 

Place of Performance

Address: Department of Veterans Affairs VAMC Multiple locations - See SOW 10 N Greene St, Baltimore 21201

Zip Code: 21201
 

Record

SN06350999-F 20220610/220608230116 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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