SOURCES SOUGHT
D -- RFI - Forms & Publications Orders (FP Orders) Replacement System (VA-22-00072638)
- Notice Date
- 5/31/2022 9:16:04 AM
- Notice Type
- Sources Sought
- NAICS
- 541512
— Computer Systems Design Services
- Contracting Office
- TECHNOLOGY ACQUISITION CENTER NJ (36C10B) EATONTOWN NJ 07724 USA
- ZIP Code
- 07724
- Solicitation Number
- 36C10B22Q0336
- Response Due
- 6/14/2022 8:00:00 AM
- Archive Date
- 06/29/2022
- Point of Contact
- Christina Balacco, Contract Specialist, Phone: 848-377-5146
- E-Mail Address
-
Christina.balacco@va.gov
(Christina.balacco@va.gov)
- Awardee
- null
- Description
- Department of Veterans Affairs (VA) Request for Information (RFI) Forms & Publications Orders (FP Orders) Replacement System 1. Introduction This is a Request for Information (RFI) only issued for the purpose of conducting market research. Accordingly, this RFI constitutes neither a Request for Proposal (RFP) nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. Do not submit a Proposal. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals or quotes, and therefore, will not accept, review, or evaluate unsolicited proposals or quotes received in response hereto. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or, reimburse expenses incurred for responses to this RFI. The information provided may be used by VA in developing its acquisition strategy and Product Description or Performance Work Statement (PWS). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. This is a request for information and does not obligate the Government in any way, nor does it commit the Government to any specific course of action. Forms and Publications (FP) Orders is a legacy mainframe application hosted at a VA datacenter. This application is used enterprise-wide by approximately 500 end users to requisition items for their locations, including: paper forms, publications, Veteran burial flags, and gun locks (in support of the VA's Suicide Prevention program). FP Orders contains over one thousand orderable items. The Office of Procurement, Acquisition and Logistics (OPAL) Service Distribution Center (SDC) uses the application to process and track the requisition requests and uses various system reports to conduct inventory management functions to ensure adequate stock is on hand to fulfill all requests. Due to the age and complexity of the application, it is difficult to support and maintain. VA is interested in replacing this legacy mainframe application with a modern solution compliant with VA policy and capable of meeting the needs of end users and the OPAL order fulfillment organization. 2.0 System Requirements The following system requirements are deemed mandatory unless otherwise noted: 2.1 Requisition Management: The system shall: Provide end users the ability to browse, search, and select items to requisition. Allow requisitioners to modify requisitions before items are shipped. Provide notification to requisitioner when an order status changes. Provide notification to the requisitioner when an order has shipped. Provide detailed information about the shipment of inventory to the requisitioners, including shipping method, who is to receive shipment, and shipping tracking numbers. Provide end users ability to review all historical requisition data. Capture the requisitioner and recipient location data for each requisition. 2.2 Inventory Management: The system shall: Maintain a list of inventory items and manage receipt of inventory items: Provide a standardized receiving process to handle a shipment when it arrives. This process shall be capable of being individualized to each warehouse or product type. Track receipt of stock and returns into a warehouse facility. Track where products are stocked, which suppliers they come from, and the length of time they are stored. By analyzing such data, Service Distribution Center (SDC) can control inventory levels and maximize the use of warehouse space. Through the reports generated by the inventory management software, SDC will be able to gather important data that may be put in a model for it to be analyzed. Keep list of inventoried items and their attributes. Manage the receipt of items for inventory. Update information about received items. Reference received inventory items sent to warehouses and items pulled from their locations in the warehouse and packed for shipping. Notate inspection of inventory items for damage and completeness. Notate discrepancies identified in the inspection. Document specific warehouse locations of the received inventory. Provide business analytics for VA organizations responsible for ordering inventory items on appropriate stock levels. Annotate results of physical inventory of items in the warehouse. Update inventory based upon results of physical inventory. Process requisitions for inventoried items in the warehouse: Receive requisitions for processing from requisitioners. Create picking tickets to facilitate inventory item picking and packing. Allow requisitioners to modify requisitions before items are shipped. Reference requisitioned inventory items pulled from their locations in the warehouse and packed for shipping. Update inventory levels for items that have been shipped from the warehouse. Report Management: Display inventory information about inventory items including their attributes, stock levels, revision levels, etc. Produce standard and ad hoc reports for stakeholders. Produce reports to maintain visibility of inventory characteristics and stock levels. Produce reports showing requisition actions/activities including past histories. Retain historical data for a minimum of five years. Enable a seamless link to order processing and logistics management to pick, pack, and ship products out of the facility. Be capable of interfacing with barcode readers to scan shipping labels and packing lists to track receipt of stock and stock movement. [Optional Requirement] Be capable of modeling and managing the logical representation of the physical storage facilities (e.g., racking, etc.). For example, if certain products are often sold together or are more popular than others, those products can be grouped together or placed near the delivery area to speed up the process of picking, packing, and shipping to requisitioners. 2.3 Access Management: The system shall: Contain a role-based permission system that allows for unique activities based off the user s role. Remove user access rights that a user possesses. Produce report of who has access, level, last use date, and location. 2.4 Other Requirements: The system shall: Be web-based, preferably without the need for installation of software on end-user computing devices. Provide near real-time data updates, including report data Comply with Section 508 Accessibility Use VA Approved Two-Factor Authentication (2FA) methods Be FedRAMP authorized (for SaaS solutions) Comply with the VA Technical Reference Model (TRM) Comply with VA security policy (including VA 6500, VA Authority to Operate (ATO)) 3. RFI Response Instructions 3A. General Company Information A. Provide Company Information: 1) Company Name 2) CAGE/DUNS/UEI Number under which the company is registered in SAM/VetBiz.gov 3) Company Address 4) Point of contact name 5) Telephone number 6) Email address B. VA anticipates that this effort would fall within North American Industry Classification System (NAICS) Code 541512, Computer Systems Design Services, which has a size standard of $30.0M. Are you a small or large business under NAICS 541512 ($30.0M)? If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale. C. Identify any contract vehicles such as General Services Administration (GSA), National Aeronautics and Space Administration (NASA) Solutions for Enterprise-Wide Procurement (SEWP), Governmentwide Acquisition Contract (GWAC), or any other contract not mentioned above to assist in determining acquisition strategy if you are included in one or more. Please also include contract number, expiration date, etc. D. With respect to the FP Orders Replacement requirement, would you be the prime contractor? As the Prime Contractor, what tasks under the questions in Section 3.B below would your company perform? E. Corporate experience or expertise in performing these types of requirements and specific examples or references. Specific examples or references provided must include the agency, point of contact, dollar value, & contract number. F. Are you able to comply with FAR 52.219-6 and 52.219-14 in execution of this effort? If you are a Service Disabled Veteran Owned Small Business, are you able to comply with VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside; 13 CFR 125.6; and VAAR 852.219-77. VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction in execution of this effort? How specifically do you plan on meeting the limitations on subcontracting as set forth in VAAR 852.219-10? 3B. Capability Statement Submit a capability statement including responses to the questions below. The specific product you intend to utilize to meet the requirements in Section 2.0 and subsections. Are you the Original Equipment Manufacturer (OEM) of this product or do you intend to team with the OEM? Provide a summary of the licensing approaches, and if/how the licensing costs & structure changes based on the future growth parameters. Provide a summary of the Operations and Maintenance (O&M) approach, including a description of what O&M services are provided in the product cost, the licensing cost, and what O&M services require procuring separate stand-alone O&M package(s). What is the estimated timeframe from contract award to complete the system configuration to provide the features stated in Section 2.0 and subsections? Describe your system availability and how you measure your uptime. Does your system have standard Service-Level Agreement (SLA)s that are normally provided to your customers? Are the requirements clear? Do you have any proposed revisions & comments? Can both the requisition & inventory management requirements be met with a single software solution, or will multiple software systems be integrated to provide a complete solution? If multiple software systems are recommended, will your company provide all software systems necessary? What type/modality of requisitioner & inventory staff end-user training is offered? What are the project phases for this type of effort? What must VA provide during each phase? Can data from the existing FP Orders application be migrated to the new system? VA may be able to supply exports from FP Orders and the details of the structure/composition of those exports. Please provide a Rough Order of Magnitude (ROM)? Please provide a breakout of the proposed solution and the cost of the services. Separate other direct cost (ODC) vs. Labor Cost. What services, such as helpdesk, are included in your proposed solution? VA has a cloud-first policy. Is your solution SaaS? Will managed service & on-premises (i.e., VA Enterprise Cloud) options need to be considered? If you are considering a SaaS solution, is it currently FedRAMP authorized? If it is not currently authorized, what is your timeline for achieving authorization in order to comply with VA s mandatory requirement? What type of system monitoring would VA have access to for SaaS / Managed Service solutions? For SaaS / Managed Service solutions, can VA retain access to all data in a format that facilitates transfer to another solution in the future? Where is your SAAS / Managed Service solutions hosted? Do you have an official change management process to use with your product? How configurable is the system? Is the solution customizable by the customer to adapt changing business requirements? 22. What labor categories will be required for performing this work? 23. Are there any significant or critical features missing from this document? If YES, then please delineate. Submittal Please submit the above requested information by 11:00AM EST on June 14, 2022 via email to Christina Balacco, Contract Specialist, at christina.balacco@va.gov and Meghan McCloskey, Contracting Officer at meghan.mccloskey@va.gov. VA reserves the right to not respond to any, all, or select responses or materials submitted. All VA current requirements identified herein are subject to change at any time. If you experience any problems or have any questions concerning this announcement, please contact Christina Balacco at christina.balacco@va.gov or 848-377-5146. VA appreciates your time and anticipated response. WARNING: Please do not wait until the last minute to submit your responses! To avoid submission of late responses, we recommend the transmission of your response file 24 hours prior to the required response due date and time. Please be advised that timeliness is determined by the date and time an Offeror s response is received by the Government not when an Offeror attempted transmission. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission. All proprietary/company confidential material shall be clearly marked on every page that contains such.
- Web Link
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SAM.gov Permalink
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- Record
- SN06343107-F 20220602/220531230113 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
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