SPECIAL NOTICE
65 -- Notice of Intent to Sole Source | 4K SMITH & NEPHEW VIDEO, ARTHOSCOPIC SYSTEMS
- Notice Date
- 12/22/2021 8:59:19 AM
- Notice Type
- Special Notice
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- 244-NETWORK CONTRACT OFFICE 4 (36C244) PITTSBURGH PA 15215 USA
- ZIP Code
- 15215
- Solicitation Number
- 36C24422P0169
- Archive Date
- 12/27/2021
- Point of Contact
- LaShawn Knight, Contract Specialist, Phone: 240-215-8892 ext. 2199
- E-Mail Address
-
lashawn.knight@va.gov
(lashawn.knight@va.gov)
- Awardee
- null
- Description
- Notice of Intent to Sole Source The VA Pittsburgh Healthcare System (VAPHS) has a new Sole Sourced requirement for 4K Smith & Nephew Video Arthroscopic equipment. Metro Medical Equipment and Supply, (Women Owned Small Business) is the only distributor of this equipment. The VAPHS requires the purchase of a more reliable multiple 4K Smith & Nephew arthroscopy equipment that will allow better visualization to improve outcomes from Veterans receiving Orthopedic surgery. The VAPHS has only located one vendor capable of providing the 4K Smith & Nephew Video Arthroscopic equipment. This notice is being posted so that any unknown vendors who are capable of providing this item may come forward and express their interest and capability in providing the 4K Smith & Nephew Video Arthroscopic equipment to the VAPHS. If your company/organization is capable of providing the required item, please provide your entity's capability statement to lashawn.knight@va.gov. In addition to your capability statement please also provide any applicable distribution agreements regarding Smith & Nephew (manufacturer), the size and socioeconomic status of your company, and any other information pertinent to this requirement. Reference Procurement ID number 36C24422P0169 in the subject of the email. SCOPE OF WORK AND GENERAL SPECIFICATIONS FOR 4K SMITH & NEPHEW VIDEO, ARTHROSCOPIC EQUIPMENT SYSTEM Background VA Pittsburgh requires this 4K Smith & Nephew Video, arthroscopic equipment, given that the current arthroscopic equipment in use, is long-standing and many times does not work suitably for providers in the Operating Room. This aged equipment requires staff to change out equipment multiple times during the procedure to receive workable visualization of the surgical field. Many of the scopes and equipment currently in use must go out for repair, often. When this occurs, the surgery is unnecessarily longer, and this diminishes outcomes. The proposed purchase is for more reliable 4K Smith & Nephew arthroscopy equipment that also allows better visualization that will improve outcomes for Veterans receiving needed Orthopedic surgery at VA Pittsburgh. This equipment will reduce pain, disability, while increasing overall Veteran satisfaction and improve safety during the operative experience. Specifications of Equipment Needed Exceptional, crisp clear 4K UHD image quality of all equipment included, such as arthroscopes and cameras Must provide complete 4K video, arthroscopic system to include arthroscopes, camera heads, monitors, light sources, light cords, and video processors 4KO & HD arthroscopes that provide improved image quality for both LENS HD and LENS 4K Stainless steel construction for durability and sterilization needs Must have sapphire distal lenses and rear ocular windows for scratch resistance Must withstand autoclave, EtO and STERRAD or STERIS Must have a VAS focus ring that allows for improved ease of adjustment during intraoperative work Arthroscopes must have rounded tips that are designed to minimize the risk of iatrogenic injury Requirement, to have a 3 Chip, Sports specific camera head Training for staff on the utilization of the arthroscopy equipment must be provided at no additional cost to the Government The vendor will provide a minimum one year warranty on all equipment Delivery Location Attn: Joshua Olexa 2A118 VA Pittsburgh Healthcare System University Drive C Building 1 Pittsburgh, PA 15240-1001 Delivery should be coordinated with the COR of the contract prior to shipping of any equipment The Contractor must comply and provide all necessary information to VAPHS. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government. Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR once a ship date is established. The COR, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure the coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number Training Any training scheduled should be coordinated with the Program Official and VA staff. Additional Charges There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation. There will be no additional charges for time spent assembling the equipment. There will be no additional charges for any time spent on-site provided training to either clinical or technical staff. There will be no additional charges with the waste management protocol listed in section 8. Packaging Waste management Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash. 10. Influenza Vaccination VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VAPHS. Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: - Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination. - Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine. The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities follows VHA Directive 1192. 12. HIPAA Training Certificates If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the COR listed in the awarded contract. 13. Tobacco All VA Pittsburgh property is tobacco free. Contractor personnel will comply with VA Pittsburgh tobacco and smoking policies. Violations will result in a warning and possible citation. 14. COVID-19 Related Policies Upon entering VAPHS, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by VAPHS. All individuals are required to enter through the main entrance for temperature screening. If Contractor s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement. 15. Vendor Credentialing. Vendor access to the VAPHS is by appointment only and requires credentialing through our vendor credentialing partner, Symplr at https://vcsdatabase.com/login Symplr registration is at cost to the vendor only and VAPHS is not responsible for this. All vendors are required to check-in at the Symplr kiosk using their smart phone (University Drive) or desktop check-in with Symplr login (HJH) and obtain a day badge, which will include date, time, and location of approved appointment. Company badge with photo ID is also required to be worn while onsite at any of the VAPHS sites. Vendors are only permitted to visit the location identified on their Symplr generated badge and must exit the facility promptly, checking out via their smart phone once the scheduled appointment has ended. Brand name or equal items. See description below CLIN Description Qty UOM 0001 SMITH & NEPHEW ENDO \F\ LENS 4K CCU WIFI VERSION \F\ EA EIL 430 CSN: 6515-438257 NXR-PLAN-SURGICAL-ENDOSCOPIC,VIDEO SYSTEMS 3 EA 0002 SMITH & NEPHE ENDO \F\ KIT US LENS 4K CCU WIFI VERSION \F\ 1/EA 3 EA 0003 SMITH & NEPHEW ENDO \F\ LENS 4K A/C CAMERA HEAD \F\ EA 8 EA 0004 SMITH & NEPHEW ENDO \F\ KIT, US, LENS 4K A/C CAMERA HEAD \F\ 1/EA 8 EA 0005 SMITH & NEPHEW ENDO \F\ UNIVERSAL LIGHT GUIDE ORANGE 5MM\F\ X10 FT \F\ EA\F\ 8 EA 0006 SMITH & NEPHEW ENDO \F\ DYONICS/WOLF SOURCE VERSITIP ..*\F\ MADE IN INDONESIA. DOES NOT MEET TAA/BAA REQUIREMENTS. 8 EA 0007 SMITH & NEPHEW ENDO \F\ DYONICS/WOLF INSTR VERSITIP * MADE\F\ IN INDONESIA. DOES NOT MEET TAA/BAA 8 EA 0008 SMITH & NEPHEW ENDO \F\ UHD 4K FLAT PANEL DISPLAY LCD SONY\F\ 31"" \F\ EA ** MADE IN JAPAN. COMPLIANT WITH TAA/BAA\F\ REQUIREMENTS** EIL 430 CSN: 5820-433464 NXR-PLAN-SURGICAL-MONITOR,TELEVISION 3 EA 0009 SMITH & NEPHEW ENDO \F\ 4KO VIDEOARTHROSCOPE AC\F\ 4X30X160MM\F\ 1/EA** MADE IN GERMANY. COMPLIANT WITH TAA/BAA\F\ REQUIREMENTS** EIL 430 CSN: 6515-438620 NXR-PLAN-SURGICAL-ARTHROSCOPE 8 EA 0010 SMITH & NEPHEW ENDO \F\ 4KO VIDEOARTHROSCOPE AC\F\ 4X70X160MM RND\F\ 1/EA ** MADE IN GERMANY. COMPLIANT WITH\F\ TAA/BAA REQUIREMENTS** EIL 430 CSN: 6515-438620 NXR-PLAN-SURGICAL-ARTHROSCOPE 2 EA 0011 SMITH & NEPHEW ENDO\S\ \F\ OBTURATOR, INTEL 4MM A'SP FOR \F\ EA EIL 430 CSN: 6515-438620 NXR-PLAN-SURGICAL-ARTHROSCOPE 8 EA 0012 SMITH & NEPHEW ENDO\S\ \F\ CANN, H.F.,DGNST, 6MM, RTBL, DBL VLV\F\ \F\ EA\F\ 8 EA 0013 SMITH & NEPHEW ENDO\S\ \F\ CABLE, SDI/HDTV RG-59 BNC, 25 FEET \F\ EA 12 EA 0014 SMITH & NEPHEW ENDO \F\ IMAGE MANAGEMENT SYSTEM 660HD-E \F\ EA 3 EA 0015 SMITH & NEPHEW ENDO\S\ \F\ PRINTER, SONY UP-DR80MD \F\ EA** MADE IN JAPAN. COMPLIANT WITH TAA/BAA REQUIREMENTS** EIL 430 CSN: 6525-439869 NXR-PLAN-SURGICAL-PRINTER 3 EA 0016 SMITH & NEPHEW ENDO\S\ \F\ CROSS SPECIALTY CART W/ BOOM AND\F\ TRANSFORMER \F\ EA\F\ 3 EA
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-
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- Record
- SN06203495-F 20211224/211222230109 (samdaily.us)
- Source
-
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