SOLICITATION NOTICE
G -- Interactive Online Wellness Classes
- Notice Date
- 1/27/2021 3:18:49 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 611699
— All Other Miscellaneous Schools and Instruction
- Contracting Office
- 252-NETWORK CONTRACT OFFICE 12 (36C252) MILWAUKEE WI 53214 USA
- ZIP Code
- 53214
- Solicitation Number
- 36C25221Q0362
- Response Due
- 2/3/2021 3:00:00 PM
- Archive Date
- 02/18/2021
- Point of Contact
- Stacy Massey, Contract Specialist, Phone: 4148448400
- E-Mail Address
-
Stacy.Massey@va.gov
(Stacy.Massey@va.gov)
- Small Business Set-Aside
- SBA Total Small Business Set-Aside (FAR 19.5)
- Awardee
- null
- Description
- Page 3 of 5 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04 (eff. 01/19/2021). This solicitation is set-aside for small businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 611699, All Other Miscellaneous Schools and Instruction, with a small business size standard of $11M. The FSC/PSC is G003, Social Recreational. The VA Great Lakes Health Care System, Veterans Integrated Services Network (VISN) 12 is seeking to purchase Interactive Online Wellness Classes. The requirement includes access to two-way, interactive, digital, and virtual platforms that offer at minimum live yoga, live tai chi and live meditation/mindfulness professional services. All interested companies shall provide quotations for the following: Performance Work Statement General Scope The VA Great Lakes Health Care System, Veterans Integrated Services Network (VISN) 12 has a requirement for unlimited live interactive online wellness classes. The wellness classes will be considered a virtual care offering. The virtual care offering will be a live, interactive, two-way video within a digital platform that offers access to an assortment of wellness classes. Wellness classes will include at minimum live yoga, tai chi, meditation and mindfulness classes. Classes will offer support and personal interaction without physical contact. The classes will be offered daily with a variety of times. The wellness classes will offer the accountability of taking a class without having to be inside a classroom and around groups of people, thus helping to prevent the spread of COVID-19. The interactive online wellness classes will lessen the need of afterhours Complementary and Integrative Health (CIH) clinics. This wellness program aligns with VISN 12 s intent to encourage self-health among its employees and veterans. The Contractor will provide all access to the necessary resources to accomplish two-way, interactive, digital platform that offers live classes to include yoga, tai chi, meditation, mindfulness, and other live modalities described in this Statement of Work (SOW). The VAMCs (Veteran Affairs Medical Centers) in VISN 12 include: Tomah VA Medical Center (Tomah, WI), William S. Middleton Memorial Veterans Hospital (Madison, WI), Clement J Zablocki VA Medical Center (Milwaukee, WI), Jesse Brown VAMC (Chicago, IL), Edward Hines Jr. VA Hospital (Hines, IL), Captain James A Lovell Federal Health Care Center (North Chicago, IL), VA Illiana Health Care System (Danville, IL) and Oscar G. Johnson VA Medical Center (Iron Mountain, MI) including each medical center/hospital s catchment areas (Community Based Outpatient Clinics). Performance Requirements Contractor shall provide access to all necessary services, modalities, and digital platform to maintain full operation with no disruptions from the date of acceptance of contract. Digital platform must have the capability to provide usage metrics. Metrics should track and monitor deidentified user information. User will need to be identified as a veteran or an employee. Metrics should include total number of users, total classes taken, usage per class, and total value of classes. Contractor will provide unlimited access to services, modalities, tools, materials, and other necessary items for live, interactive, virtual wellness classes. Contractor will ensure an appropriate level of encryption to safeguard user information. User information involves self-reported data such as name, address, email, and password. No ePHI (electronic protected health information) will be transferred to the vendor. Contractor will provide access to an assortment of wellness classes offered at various times throughout the day via two-way video streaming. Veterans and employees should be able to access two-way video streaming with or without access to the VA network from personal devices (i.e. smartphone, laptop, tablet, etc.) Participants will need to set up a personal account to track participation. Participants will log into digital classroom of choice with password. Participants will choose from an assortment of live digital classes (i.e. yoga, tai chi, meditation, and mindfulness). Contractor will provide trained professional instructors: Instructors must be certified in their area of expertise. (i.e. Yoga instructor must be certified through Yoga Alliance e-RYT 200 or an equivalent program (RYT 500, C-IAYT)). Instructors should have experience in teaching vulnerable populations with emotional and physical trauma and in providing and contextualizing energetic healing experiences for vulnerable populations. Instructors must be knowledgeable and sensitive to the unique experiences and special needs of combat-deployed veterans. Instructors must have the capability to provide real-time, live feedback while interacting and exercising in virtual classes. Contractor will establish Standard Operating Procedures (SOP) to address the following: Contingency and safety procedures for addressing physical safety concerns of participants during live classes. Operational procedures and website management structure. Procedures for gaining acceptance/access into website. Supplies and equipment practices. Quality assurance and quality control procedures. Contractor and project management procedures. Government Responsibilities Government shall provide Veterans and VAMC employees all necessary information for access to Contractor s digital platform. All VISN 12 VAMCs will allow for coverage and access of all its employees and Veterans. The contract period of performance is anticipated for 03/01/2021 through 09/30/2021 with one 12-month option period to be executed at the government s discretion. Place of Performance/Place of Delivery The VAMCs (Veteran Affairs Medical Centers) in Veterans Integrated Service Network (VISN) 12 are: Tomah VA Medical Center (Tomah, WI), William S. Middleton Memorial Veterans Hospital (Madison, WI), Clement J Zablocki VA Medical Center (Milwaukee, WI), Jesse Brown VAMC (Chicago, IL), Edward Hines Jr. VA Hospital (Hines, IL), Captain James A Lovell Federal Health Care Center (North Chicago, IL), VA Illiana Health Care System (Danville, IL) and Oscar G. Johnson VA Medical Center (Iron Mountain, MI) including each medical center/hospital s catchment areas (Community Based Outpatient Clinics). The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-2, Evaluation-Simplified Acquisition Procedures FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR. FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000) FAR 52.219-33, Nonmanufacturer Rule (JUN 2020) (DEVIATION) FAR 52.232-19, Availability of Funds for the Next Fiscal Year (APR 1984) VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) VAAR 852.203-70, Commercial Advertising VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors VAAR 852.232-72, Electronic Submission of Payment Requests 852.233-70, Protest Content/Alternative Dispute Resolution 852.233-71, Alternate Protest Procedure 852.270-1, Representatives of Contracting Officers 852.273-70, Late Offers 852.273-73, Evaluation Health-Care Resources 852.273-74, Award without Exchanges VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATION) (End of Addendum to 52.212-4) FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) FAR 52.203-16, Preventing Personal Conflicts of Interest (JUN 2020) FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) FAR 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.217-8, Option to Extend Services (NOV 1999) FAR 52.227-14, Rights in Data-General (MAY 2014) FAR 52.227-17, Rights in Date-Special Works (DEC 2007) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2021) Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: FAR 52.212-1 INSTRUCTIONS TO QUOTERS COMMERCIAL ITEMS North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation. Submission of quotations. Submit quotations to the Contracting Officer, Stacy Massey at Stacy.Massey@va.gov at or before February 3, 2021 at 5:00pm. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show- The solicitation number; The time specified in the solicitation for receipt of quotations; The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, screen shots of digital platform, or other documents, if necessary; Price and any discount terms; Remit to address, if different than mailing address; A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically); Acknowledgment of Solicitation Amendments; Past performance information, to include recent (active within the past 12 months) and relevant contracts for the same or similar items (online wellness classes) and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during testing. Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. Late submissions Quoters are responsible for submitting quotations so as to reach the Contracting Officer designated in the solicitation by the time specified in the solicitation. Any quotation received after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Issuance of purchase order. Quotations should contain the quoter s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government s choice and will not use the formal source selection procedures described in FAR part 15. Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978 If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: ASSIST (https://assist.dla.mil/online/start/). Quick Search (http://quicksearch.dla.mil/). ASSISTdocs.com (http://assistdocs.com). Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation DUNS or DUNS+4 followed by the DUNS or DUNS+4 number that identifies the quoter s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office. [Reserved]. Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. The contractor is responsible for confirming the Government s receipt of the contractor s quote. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award. Addendum to 52.212-2 EVALUATION SIMPLIFIED ACQUISITION PROCEDURES Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical and Quality Past Performance Veterans Involvement Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The evaluation will consider the following: Technical and Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award. Price: The Government will evaluate the price by adding the total of all line item prices, including all options The Total Evaluated Price will be that sum. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than February 3, 2021 at 5:00pm (C.S.T). Submissions should be sent to the CO, Stacy Massey at Stacy.Massey@va.gov. Quotes submitted by any other method will not be considered. Submissions can be sent in multiple emails to avoid computer system email size limitation. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Stacy Massey, Stacy.Massey@va.gov
- Web Link
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SAM.gov Permalink
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- Place of Performance
- Address: Refer to Performance Work Statement
- Record
- SN05901158-F 20210129/210127230112 (samdaily.us)
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