SOURCES SOUGHT
J -- Instrument Repair and Sharpening Services
- Notice Date
- 9/10/2020 1:33:07 PM
- Notice Type
- Sources Sought
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24120Q0622
- Response Due
- 9/17/2020 12:00:00 PM
- Archive Date
- 10/17/2020
- Point of Contact
- chelsea.smith2@va.gov, Chelsea Smith, Phone: (413) 584-4040
- E-Mail Address
-
chelsea.smith2@va.gov
(chelsea.smith2@va.gov)
- Awardee
- null
- Description
- Page 1 of 3 Instrument Repair and Sharpening at the West Haven VA Medical Center, 950 Campbell Ave West Haven, CT 06516 and Newington, CT Campus, 555 Willard Ave, Newington, CT 06111 Purpose: The VHA Network Contracting Office (NCO) 1 is conducting market research to enhance NCO 1 s understanding of the market s offered services, capabilities and potential small business sources. A draft performance work statement (PWS) of the instrument repair and sharpening services is included below. Interested vendors shall submit a capability statement with the following information. Does your firm have the capability to meet the minimum response time for emergency services (Section 1.5.2 of the draft PWS listed below)? Does your firm service all locations listed below? If not, please provide a list of which locations you are capable of servicing. Briefly describe your firm s qualifications for the services listed in the PWS. Percentage of work your firm will provide _____, % of subcontractors ________ Company Name and Address DUNS and CAGE Code Point of Contact Size of Business (i.e. SDVOSB/VOSB, Small Business, 8 (a), HubZone, WOSB) Submit response (along with any supporting documentation) directly to: chelsea.smith2@va.gov. This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance NCO 1 s understanding of the market s offered services, capabilities and potential small business sources. The Government will not pay any costs for responses submitted in response to this Sources Sought. Draft Performance Work Statement Reusable Instrument Sharpening and Repair Services Connecticut HCS West Haven VAMC and Newington Campus 1.0 General: This is a non-personnel services contract to provide reusable instrument sharpening and repair services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform reusable instrument sharpening and repair services as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract. 1.2 Background: The VA Connecticut Healthcare System has a continued need for instrument repair and sharpening of OR and clinical instruments at the West Haven, CT VAMC and Newington, CT Campus. The VA Medical Center requires numerous specialty surgical and medical instruments and these instruments require preventative maintenance repair, sharpening, lubricating, tightening, removing dents, refurbishment, replacing fractured TC inserts and assessment for replacement services. 1.3 Objectives: The contractor shall ensure that the repairs and service functions are performed in conformance with ANSI-AAMI ST-79:2010 Part 7.7 (Servicing and Repairs of Devices in the Health Care Facility), ISO-9001 and specifications used by the instrument manufacturer. Instruments shall not be altered, changed or tampered with and will be repaired following manufacturers original design specifications and in compliance with ANSI-AAMI ST-79 part 7.7. Delicate sharp, pointed instruments will be returned covered with appropriate tip protectors. Upon completion of processing the submitted trays and instruments the vendor shall provide a summary document/invoice upon delivery of the processed instruments containing the following information; date of repair, instrument type, type of repair and cost. The vendor shall ensure that they and their instrument technicians have documented work experience, training by the instrument manufacturers and instrument vendors, required certifications for specific instruments, and safety records to conform to the services required. The vendor shall provide a system to tag non-repairable items and remove them from service pending replacement. Basic instrument repairs shall include, checking instruments alignment and box hinges, demagnetization, staining or rusting. Surgical instruments maintenance and repair will be handled with care. All instruments shall be repaired and maintained in proper operating conditions, as specified by the original manufacturer. The contractor shall return instruments in as good as new condition. The contractor will be required to test instruments for accurate alignment, sharpness, insulation and calibration per manufactures Instructions for Use (IFU). All returned inspected and repaired instruments will be stain free and polished to a mirror finish while maintaining locator barcodes. The contractor shall make recommendations for surgical instrument replacement which may be pertinent to meet the scope. 1.4 Scope: The contractor shall provide all resources necessary to accomplish the objectives described in the Performance Work Statement, except as may otherwise be specified. The objective of this project is to obtain on-site Mobile Medical Instrument Repairs and Services. Contractor shall be providing this service twice a month for the West Haven VAMC and once a month for the Newington Campus for the contract lifespan. The vendor shall provide on-site mobile instrument services, which may consist of aligning, calibrating, refurbishing, cleaning, stain removal, polishing, sharpening, oiling, straightening, adjusting, replacing parts, and maintaining the equipment. These services are periodic in nature and are required to maintain the equipment in such a condition that it may be operated in accordance with its intended manufacturer s design and functional capacity with minimal incidence of malfunction or inoperative conditions. 1.5 Period of Performance: The period of performance shall be for 10/01/2020 9/31/2021. 1.5.1 Frequency: West Haven, CT VAMC Services will be provided twice a month Newington, CT Campus Services will be provided once a month 1.5.2 Emergency: In case of emergency services are needed to be provided, the vendor shall respond to the Facility POC within 2 hours of the call and provide the service with 24 hours of the call. 1.6 Place of Performance: West Haven, CT VAMC 950 Campbell Avenue, West Haven, CT 06516 Sterile Processing Department Newington, CT Campus 555 Willard Ave, Newington, CT 06111 - Sterile Processing Department 1.7 Security Requirements: All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. Contractor personnel shall inform the Contracting Officer s Representative (COR) or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee. 1.7.1 Identification of Contractor Employees: All contract personnel where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. 1.7.2 COVID-19 Measures: ALL contractors are required to go through this screening prior to entering any VA building, even before signing into a jobsite. All contractors will be required to wear a facemask while inside the VA building. 1.8 Work Hours: The service schedule will be developed between the contractor and COR prior to any service being performed. 1.8.1 National Holidays: The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. 2.0 Contractor Responsibilities: Vendor shall provide documentation of staff training, competencies and any pertinent certifications, in relation to the repairs they will be conducting. Contractor shall be compliant with relevant VA Policies and with AAMI ST-79:2010 Part 7.7 standards (Servicing and Repairs of Devices in the Health Care Facility). The contractor performing the repairs maintenance and inspections of surgical instruments shall be ISO-9001 certified. 3.0 Performance Monitoring: Continued monitoring of instrument repairs quality and turnaround time, as well as contract compliance, will be progressively monitored by the Facility POC. The Facility POC will be responsible for verifying contract compliance. Any incidents of Contractor noncompliance as evidenced by the monitoring procedures will be forwarded immediately to the Contracting Officer (CO). Documentation of services performed will be reviewed by the Facility POC prior to certifying payment. The Facility POC will perform periodic documents checks to ensure records monitoring.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/33d1108b9dab43b0b6e5173953fc2f22/view)
- Place of Performance
- Address: Department of Veterans Affairs West Haven, CT VAMC Newington, CT Campus See Performance Work Statement for site addresses 06516, USA
- Zip Code: 06516
- Country: USA
- Zip Code: 06516
- Record
- SN05793934-F 20200912/200910230153 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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